HomeMy WebLinkAboutAgenda Report - November 1, 1995 (58)OF
CITY OF LODI
COUNCIL COMMUNICATION
AGENDA TITLE: Purchase of Photocopier for Public Works Department ($6,860)
MEETING DATE: November 1, 1995
PREPARED BY: Public Works Director
RECOMMENDED ACTION: That the City Council adopt the attached resolution to purchase a photocopier for
the Public Works Department from the low bidder, Business Office Systems, of
Stockton, in the amount of $6,856.13.
BACKGROUND INFORMATION: Funds to purchase a photocopier were approved in the 1995/96 operating
budget. This photocopier will replace the seven-year-old Sharp SF -8600
in the Public Works Administration/Engineering offices. Specifications
and advertising for bids were approved by the City Council on
September 20, 1995. We received bids for 10 different copiers.
In addition to the purchase price, the specifications cover annual maintenance costs for a five-year period.
Although the Minolta copier is $562.45 more than the Pitney Bowes 9346, the five-year cost is $1,309.55 less.
Because of the number of staff using the copier, it is important it is easy to operate. The Minolta has an easily
understood control panel, better photograph copy quality, and a less complicated paper path than the second
low bidder. Also, staff would not have to deal with the disposal of waste toner as necessary with the
Pitney Bowes. After reviewing the actual operation of the two lowest priced models, and talking to operators
who have used the machines for some time, the Minolta was the preferred model overall. It is recommended
that the City purchase the Minolta 3050 from Business Office Systems.
Following is a summary of the bids received:
Supplier
Make
Business Office Systems
Minolta 3050
Pitney Bowes
Pitney Bowes 9346
Taylor Made Office Systems
Ricoh FT5535
Pitney Bowes
Pitney Bowes C350
Wolco Business Systems
Toshiba 3550
Taylor Made Office Systems
Canon NP6030
Lucas Business Systems
Konica 3135
Xerox
Xerox 5334ZTAST
Standard Office Systems
Sharp SF -2035
Xerox
Xerox 5343CAS
Cost Including
5 -Year Maintenance
Copier Cost
$10,696.13
$ 6,856.13
$12,005.68
$ 6,293.68
$12,666.65
$ 8,545.65
$13,034.84
$ 9,034.84
$13,094.62
$ 8,781.62
$13,291.76
$ 9,170.76
$13,913.28
$ 9,430.28
$14,124.20
$ 9,276.20
$14,921.77
$ 9,847.27
$24,553.96
$17,321.92
FUNDING: Originally Budgeted: 1995/96
Budgeted Fund: Operating Budget
Budgeted Amount: $8,500.00*
'The amount budgeted is for the copier itself. Maintenance costs will be budgeted ' t year t ey are incurred.
Jac L. Ronsko
Public Works Director
Prepared by Sharon Blaufus, Administrative Assistant
Attachment
cc: City Attorney
Purchasing Officer
APPROVED: - %J*
THOMAS A. PETERS115N recycled paper
16. City Manager
CC -1
CPURCHAS.DOC 10!25195
RESOLUTION NO. 95-140
A RESOLUTION OF THE LODI CITY COUNCIL
AWARDING THE BID FOR PHOTOCOPIER FOR
PUBLIC WORKS DEPARTMENT
WHEREAS, in answer to notice duly published in accordance with law and the order of
this City Council sealed bids were received and publicly opened on October 11, 1995 at 11:00 a.m.
for a photocopier for the Public Works Department, described in the specifications therefore
approved by the City Council on September 20, 1995; and
WHEREAS, said bids have been compared, checked, and tabulated and a report thereof
filed with the City Manager as follows:
WHEREAS, the City Manager recommends award of the bid for the photocopier for the
Public Works Department, be made to the low bidder, Business Office Systems of Stockton, CA;
and
NOW, THEREFORE, BE IT RESOLVED by the Lodi City Council that the award of the
bid for the photocopier for the Public Works Department, be and the same is hereby awarded to
Business Office Systems of Stockton, CA, the low bidder, in the amount of $6,856.13.
Dated: November 1, 1995
Cost Including
u lir
Make
5 -Year Maintenance
Copier
Cost
Business Office Systems
Minolta 3050
$10,696.13
$ 6,856.13
Pitney Bowes
Pitney Bowes 9346
$12,005.68
$ 6,293.68
Taylor Made Office Systems
Ricoh FT5535
$12,666.65
$ 8,545.65
Pitney Bowes
Pitney Bowes C350
$13,034.84
$ 9,034.84
Wolco Business Systems
Toshiba 3550
$13,094.62
$ 8,781.62
Taylor Made Office Systems
Canon NP6030
$13,291.76
$ 9,170.76
Lucas Business Systems
Konica 3135
$13,913.28
$ 9,430.28
Xerox
Xerox 5334ZTAST
$14,124.20
$ 9,276.20
Standard Office Systems
Sharp SF -2035
$14,921.77
$ 9,847.27
Xerox
Xerox 5343CAS
$24,553.96
17,321.92
WHEREAS, the City Manager recommends award of the bid for the photocopier for the
Public Works Department, be made to the low bidder, Business Office Systems of Stockton, CA;
and
NOW, THEREFORE, BE IT RESOLVED by the Lodi City Council that the award of the
bid for the photocopier for the Public Works Department, be and the same is hereby awarded to
Business Office Systems of Stockton, CA, the low bidder, in the amount of $6,856.13.
Dated: November 1, 1995
I hereby certify that Resolution No. 95-140 was passed and adopted by the City Council of
the City of Lodi in a regular meeting held November 1, 1995, by the following vote:
AYES: COUNCIL MEMBERS - Davenport, Pennino, Sieglock, Warner
and Mann (Mayor)
NOES: COUNCIL MEMBERS - None
ABSENT: COUNCIL MEMBERS - None
ABSTAIN: COUNCIL MEMBERS - None
?JI' FER PElerk
95-140