HomeMy WebLinkAboutAgenda Report - October 18, 1995 (61)OF
CITY OF LODE
COUNCIL COMMUNICATION
AGENDA TITLE: Reallocation of Risk Management Technician Position to Risk Manager
MEETING DATE: October 18, 1995
SUBMITTED BY: Personnel Director
RECOMMENDED ACTION: That the City council approve the reallocation of the
vacant Risk Management Technician position to Risk Manager.
BACKGROUND INFORMATION: Risk Management is defined by a variety of
programs relating to the control and managing of areas of "risk" within the organization.
These programs include but are not limited to workers' compensation; general liability;
safety; disability; life and health insurance's, and retirement plans.
Over the past several years these functions have been handled by a combination of
departments including Personnel, City Clerk, City Attorney, and Administration. Some of the
responsibilities of risk management and the working title of " Risk Manager" was given to the
Administrative Assistant to the City Manager (Kirk Evans) shortly after he was hired in 1991
and a clerk was assigned to provide clerical assistance. Mr. Evans handled the "reactive"
components of risk management (workers' compensation and general liability, claims
administration) in addition to coordinating the Solid Waste Management and Community
Improvement Programs.
At the same time, the other Assistant to the City Manager, Janet Keeter, among other
duties, was assigned to handle the "proactive" components of risk management which were
regulated by Senate Bill 198 (safety training, safety meetings, and program development). she
also became the City's Safety Officer. Ms. Keeter was assigned to perform these functions
because of our need to comply with the law and because she had prior experience in this area.
In 1993, Ms. Keeter was subsequently assigned the functions of Economic
Development and her responsibilities related to risk management were passed on to Mr. Evans.
At this time the clerical position reporting to Mr. Evans was studied and reclassified to a Risk
Management Technician.
APPROVED: - � �'�`''^�' -L:=
THOMAS A. PETERSON recycled paper
City Manager
cc -1
In July of 1994, Mr. Evans was assigned Transportation responsibilities to handle the
implementation of the city's fixed bus route system and the dial -a -ride program. Assistant
City Manager Jerry Glenn assumed the responsibility for the management and administration
of risk management including the supervision of the Risk Management Technician.
The City's risk management program can be improved by; central coordination,
commitment and follow-through. Currently many risk functions are not being performed at
all, or are in part being handled by a number of employees collaterally with their other duties
with no centralized management.
The City is deficient in its mandated safety/training program and its coordination of the
multi -faceted areas of risk management. A Risk Manager will centralize these processes and
ensure that the needs of the city staff and residents of the city are met in a timely, efficient and
organized manner.
It is expected that the Risk Manager will identify trends that will emerge and make
recommendations to save costs in these areas. We will be tracking our program and intend to
bring back to the City Council a short and long range plan for cost controls and reduction
during the next fiscal year.
The City needs a qualified professional to manage risk management functions. The
objectives of the Risk Management Program will be to:
Reduce the number and cost of workers' compensation claims.
2. Reduce the number and cost of general liability claims against the city.
3. To ensure compliance with CAL/OSHA standards for the safety and working
conditions of employees.
4. Identify and eliminate hazards in the City which cause general liability claims.
5. Establish and maintain a wellness program.
RECOMMENDATION: It is recommended that the City Council approve the following:
That the position of Risk Management Technician be reallocated to Risk
Manager and placed in the mid -management group.
2. Class Specification for Risk Manager with the following salary range:
TITLE A B C D E
Risk Manager $3,784.43 $3,973.65 $4,172.33 $4,380.95 $4,600.00
3. Part Time Clerical help to assist in the implementation of the program.
COST: FY 94/95: $17,015.22
FUNDING: Contingent Fund
Respectfully submitted,
oanne M. Narloch
Personnel Director
JMN/kt
Attachment
RESOLUTION NO. 95-134
A RESOLUTION OF THE LODI CITY COUNCIL
APPROVING THE REALLOCATION OF
RISK MANAGEMENT TECHNICIAN TO RISK MANAGER,
APPROVING CLASS SPECIFICATION AND SALARY RANGE FOR
RISK MANAGER, AND FURTHER APPROVING PART-TIME CLERICAL
HELP TO ASSIST IN THE IMPLEMENTATION OF THE PROGRAM
RESOLVED, that the Lodi City Council does hereby approve the reallocation of
the Risk Management Technician to Risk Manager, assigned to the Mid -Management
group, as shown on Exhibit A, attached hereto; and
FURTHER RESOLVED, the Council hereby approves the following salary range
for the Risk Manager position:
A B C D E
$ 3,784.43 $ 3,973.65 $ 4,172.33 $ 4,380.95 $ 4,600.00
BE IT FURTHER RESOLVED, that the City Council hereby approves part-time
clerical help to assist in the implementation of the program.
Dated: October 18, 1995
I hereby certify that Resolution No. 95-134 was passed and adopted by the City
Council of the City of Lodi in a regular meeting held October 18, 1995 by the following
vote:
AYES: Council Members - Davenport, Pennino, Sieglock, Warner
and Mann (Mayor)
NOES: Council Members - None
ABSENT: Council Members - None
ABSTAIN: Council Members - None
IFE PERRIN
City Clerk
95-134
CITY OF LODI
RISK MANAGER
DEFINITION:
OCTOBER 18, 1995
To manage, direct, and coordinate the activities of the City's comprehensive risk management
program including management of self-insured workers' compensation, general liability,
collision, and unemployment insurance compensation programs; employee benefits and
retirement plan; to coordinate program activities with other divisions and departments; assist
the Human Resources Director in other aspects of human resource development such as
compensation, classification, policies and procedures, labor relations, and training; perform
related work as assigned.
SUPERVISION RECEIVED AND EXERCISED
Receives general direction from the Human Resources Director. May exercise direct
supervision over professional, technical, and clerical staff.
EXAMPLES OF DUTIES:
Duties may include, but are not limited to the following:
Prepare and administer program budgets.
Supervise and participate in the administration of the City's general liability, workers'
compensation, property damage, vehicular physical damage, catastrophe insurance,
transit insurance, loss recovery, and crime insurance programs.
Direct, oversee, and participate in the development of the division's work plan.
Plan, develop, and review the City-wide risk administration and loss control programs and
policies; ensure conformance of program to established standards; recommend
policies to reduce risk, conserve liability reserves, and provide for open case liability
reserves.
Ensure State compliance of the City's workers' compensation program with applicable laws
and regulations; establish charge -back rates for -City departments.
Supervise and conduct audits of invoices for annual program deposits and authorizes payments;
solicit bids from brokers for insurance coverages for forms of coverage as deemed
necessary.
Coordinate policies, bids, renewals, enrollments, and changes for all City employee health
insurance programs, state unemployment insurance, disability insurance, deferred
compensation, and disability retirements.
Plan and coordinate the workers' compensation program, including liaison work between City
departments, third party administrators, employees, and service providers.
Negotiate adjustments and settlements of uninsured losses and insured losses involving
damages to City and/or private property.
Lvpec I r1skinxr2
CLASS SPECIFICATION CITY OF LODI
Risk Manager Page 2 of 3
EXAMPLES OF DUTIES: (Cont'd)
Represent the City's interest on risk management boards, authorities, in court, or wherever
appropriate
Analyze trends in liability coverages and case law.
Make recommendations for insurance coverage, purchase, and cost; reviews contracts and
agreements relating to required certificates of insurance.
Supervise and investigate claims; directs and assists in preparing cases for litigation.
Act as Safety Officer for the City; conducts inspections and training ensuring compliance with
CAL -OSHA regulations.
Oversee and maintain the City's drug and alcohol testing program.
Conduct surveys and provide written and oral reports on human resource issues.
Perform related duties as required.
MINIMUM QUALIFICATIONS:
Knowledge of:
Organizational and management practices as applied to the analysis and evaluation of
programs, policies, and operational needs.
Liability and employee benefits insurance coverages.
Principles, practices, and techniques of establishing, maintaining, and modifying a
comprehensive risk management program.
The records and reports necessary in the insurance and claims field.
Workers' compensation law and claims adjustment administration.
Records and procedures relating to court actions on insurance and related legal matters.
Principles and practices of budget preparation and administration.
Principles and practices of organization, administration, and personnel management.
Ability to:
Plan, organize, and develop risk management and loss prevention programs.
Develop, implement and coordinate effective programs for safety and training.
Analyze and interpret a variety of complex insurance, medical, and legal documents.
Prepare clear and concise reports.
Perceive and analyze problems correctly and take effective corrective action.
Communicate clearly and concisely, both orally and in writing.
Establish and maintain cooperative working relationships with those contacted in the course of
work.
Lepec I liskmxr2
CLASS SPECIFICATION
CITY OF LODI
Risk Manager Page 3 of 3
EDUCATION AND EXPERIENCE:
Any combination equivalent to experience and education that would likely provide the required
knowledges and abilities would be qualifying. A typical combination is:
Education:
Equivalent to a Bachelor's degree from an accredited college or university with major
coursework in business or public administration or a related field.
Experience:
Three years of increasingly responsible administrative experience in industrial safety, risk
management, loss prevention, or municipal/corporate insurance administration.
LICENSES AND CERTIFICATES:
Possession of an appropriate, valid Driver's License from the California Department of Motor
Vehicles.
Ispcc I oiAn;gr2