HomeMy WebLinkAboutAgenda Report - April 19, 1995 (57)CITY OF LODI
COUNCIL COMMUNICATION
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AGENDA TITLE: Purchase of Photocopier for the Finance Department ($8,496.09)
MEETING DATE: April 19, 1995
SUBMITTED BY: Finance Director
RECOMMENDED ACTION: That the City Council adopt the attached resolution authorizing the use of
results of the January, 1995 bid for the photocopier for Hutchins Street Square
to purchase a similar copier for the Finance Department from the low bidder
in January, Business Office Systems of Stockton, in the amount of $8,496.09.
BACKGROUND INFORMATION: On December 21, 1994, the City Council approval the specifications and
authorized the advertisement for bids for the Community Center's copier. On
January 12, 1995, bids were opened and read. Results of that bid are shown
below.
Estimated 5 -Year
Supplier
Purchase Price
Cost of Ownership
Business Office Systems, Stockton
$ 8,496.09
$14,056.00
Lucas Business Systems, Stockton
$ 9,449.68
$15,572.00
Taylor Made Office Systems, Stockton
$ 9,368.86
$16,658.00
Pitney Bowes Copier Division, Sacramento
$ 11,512.01
$18,552.00
Standard Office Systems, Stockton
$ 12,897.67
$19,748.00
Xerox Corporation, Stockton
$ 15,747.66
$25,880.00
(The estimated cost of ownership includes purchase price plus estimated cost of supplies and maintenance over a 5 -year
period).
On February 1, 1995, the City Council awarded that bid to the company whose proposed machine offered the lowest
purchase price and lowest estimated five-year cost of ownership, Business Office Systems of Stockton, bidding the Minolta
EP5420 copier. It is recommended, therefore, that to avert duplication of paperwork and staff time on new bid efforts, the
City use the results of the earlier bid for the purchase of this budgeted copier for the Finance Department.
FUNDING: 1994/95 Budget Account: 12.0-013.09
Amount Budgeted: $8,500.00
. Fly , Finance Direct
Prepared by Joel Harris, Purchasing Officer
APPROVED: --4;- d
THOMAS A. PETERSON
City Manager
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RESOLUTION NO. 95-50
A RESOLUTION OF THE LODI CITY COUNCIL
AUTHORIZING THE PURCHASE OF PHOTOCOPIER FOR THE FINANCE
DEPARTMENT USING THE RESULTS OF THE JANUARY, 1995 PHOTOCOPIER BID FOR
HUTCHINS STREET SQUARE
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WHEREAS, Lodi Municipal Code, Section 3.20.070, authorizes dispensing with bids for
purchases of supplies, services or equipment when it is in the best interests of the City to do so;
and
WHEREAS, in January, 1995 bids were received for the purchase of a photocopier for
Hutchins Street Square; and
WHEREAS, the Finance Department has need for a similar copier; and
WHEREAS, it has been determined that it is in the best interests of the City at this time to
purchase another Minolta EP5420 copier using the January, 1995 bid results to avert duplication
of paperwork and staff time on new bid efforts.
WHEREAS, five bids were received in January, 1995 as follows:
Supplier
Business Office Systems, Stockton
Lucas Business Systems, Stockton
Taylor Made Office Systems, Stockton
Pitney Bowes Copier Division, Sacramento
Standard Office Systems, Stockton
Xerox Corporation, Stockton
NOW, THEREFORE, BE IT RESOLVED, that the Lodi City Council hereby approves the
purchase of one Minolta EP5420 photocopier for the Finance Department from the low bidder in
January, 1995, Business Office Systems of Stockton, California, in the amount of $8,496.09.
Dated: April 19, 1995
I hereby certify that Resolution No. 95-50 was passed and adopted by the Lodi City
Council in a regular meeting held April 19, 1995 by the following vote:
Ayes: Council Members - Davenport, Pennino, Sieglock, Warner and
Mann (Mayor)
Noes: Council Members - None
Absent: Council Members - None
Abstain: Council Members - None
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A tin City Cler
Estimated 5 -Year
Purchase Price
Cost
of Ownership
$ 8,496.09
$
14,056.00
$ 9,449.68
$
15,572.00
$ 9,368.86
$
16,658.00
$ 11,512.01
$
18,552.00
$ 12,897,67
$
19,748.00
$ 15,747.66
$
25,880.00
NOW, THEREFORE, BE IT RESOLVED, that the Lodi City Council hereby approves the
purchase of one Minolta EP5420 photocopier for the Finance Department from the low bidder in
January, 1995, Business Office Systems of Stockton, California, in the amount of $8,496.09.
Dated: April 19, 1995
I hereby certify that Resolution No. 95-50 was passed and adopted by the Lodi City
Council in a regular meeting held April 19, 1995 by the following vote:
Ayes: Council Members - Davenport, Pennino, Sieglock, Warner and
Mann (Mayor)
Noes: Council Members - None
Absent: Council Members - None
Abstain: Council Members - None
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A tin City Cler