HomeMy WebLinkAboutAgenda Report - March 15, 1995 (54)� OF
CITY OF LODI COUNCIL COMMUNICATION
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AGENDA TITLE: Program Supplement to Local Agency -State Agreement No. 5154 for Street Lighting,
Various Locations
MEETING DATE: March 15, 1995
PREPARED BY: Public Works Director
RECOMMENDED ACTION: That the City Council adopt a resolution approving Program Supplement No. 037 to
the Local Agency -State Agreement No. 5154 for street lighting at various locations
throughout the City.
BACKGROUND INFORMATION: Last year, the City was informed it was successful in obtaining Federal Hazard
Elimination/Safety (HES) funds to install street lighting on various arterial and
collector streets. This Federal program covers one hundred percent of the
cost of preliminary engineering, construction and construction engineering.
However, there will be some minor ineligible expenses the City will have to cover. Our application requested
$289,000 for the project on the arterial and collector streets and all indications were that was the amount we would
receive.
When the Program Supplement arrived, it showed an estimated project cost and Federal funding amount of
$280,000. When Caltrans was asked about the discrepancy between the amount requested in our application and
the Program Supplement, they said there had been a typographical error in the programmed amount at the
Federal level. They indicated we could request the programmed amount and Program Supplement be changed;
however, because the HES funds are over programmed by approximately twenty-five percent, the delay might
jeopardize the entire amount. Their suggestion was that we go to bid and, after the bids are received, decide what
we want to do. If the bids are more than the programmed amount, we can request additional funding. Since the
shortfall is only three percent of the total amount requested, there is a good chance we may get it. If we can't get
the funding needed to complete the entire project, we could downsize the contract by eliminating some of the
lighting.
It is our recommendation the Program Supplement be approved. We intend to go to bid as soon as we receive
notification the Federal funds have been obligated. At the time a contract is awarded, a decision can be made on
how to proceed if additional funds are needed.
FUNDING: Not applicable.
L. Ronsko
is Works Director
Prepared by Sharon Blaufus, Administrative Assistant
JLR/SB/Im
Attachments
cc: City Attorney
City Engineer
Finance Director
APPROVED:
THOMAS A. PETERSON recycled paper
City Manager
CPRGMSUP.DOC =a*-'
This Program Supplement is hereby incorporated into the Local Agency -State
Agreement for Federal Aid which was entered into between the Local Agency
and the State on 12/21/77 and is subject to all the terms and conditions
thereof. This Program Supplement is adopted in accordance with Paragraph 2
of Article II of the,aforementioned Master Agreement under authority of
Resolution No. approved by the Local Agency on
(See copy attached).
The Local Agency further stipulates that as a condition to payment of funds
obligated to this project, it accepts and will comply with the covenants or
remarks setforth on the following pages.
PROJECT TERMINI:
Various Locations
TYPE OF WORK: Street Lighting LENGTH: 4.0 (MILES)
PROJECT CLASSIFICATION OR PHASE(S) OF WORK
[X] Preliminary Engineering [ ] Right -of -Way [ ]
[X] Construction Engineering [X] Construction
Estimated Cost Federal Funds I Matching Funds
Local OTHER OTHER
$ 280000 33Q $ 280000 $ 0 $ 0 $ 0
$ 0
CITY OF LODI STATE OF CALIFORNIA
Department of Transportation
By By
DEPUTY DISTRICT DIRECTOR OF
TRANSPORTATION, DISTRICT 10
Date Date
Attest
Title
I hereby Certify upon my personal knowledge that budgeted funds are available for this encumbrance:
Accounting Officer 15C -y"- Date $ 280000.00
Chapter' Statutes I Item I Year I Program 16C1 Fund Source I AMOUNT
139 1994 2660-101-890 94-95 20.30.010.810 C 262040 892-F 280000.00
Page 1 of 2
L_.:e:
January 30, 1995
PROGRAM SUPPLEMENT NO. 037
Location:
10 -SJ -0-LOD
to
Project Number:
STPLHG-5154(005)
LOCAL AGENCY -STATE AGREEMENT
E.A. Number:
10-106564
FOR FEDERAL -AID PROJECTS NO. 10-5154
This Program Supplement is hereby incorporated into the Local Agency -State
Agreement for Federal Aid which was entered into between the Local Agency
and the State on 12/21/77 and is subject to all the terms and conditions
thereof. This Program Supplement is adopted in accordance with Paragraph 2
of Article II of the,aforementioned Master Agreement under authority of
Resolution No. approved by the Local Agency on
(See copy attached).
The Local Agency further stipulates that as a condition to payment of funds
obligated to this project, it accepts and will comply with the covenants or
remarks setforth on the following pages.
PROJECT TERMINI:
Various Locations
TYPE OF WORK: Street Lighting LENGTH: 4.0 (MILES)
PROJECT CLASSIFICATION OR PHASE(S) OF WORK
[X] Preliminary Engineering [ ] Right -of -Way [ ]
[X] Construction Engineering [X] Construction
Estimated Cost Federal Funds I Matching Funds
Local OTHER OTHER
$ 280000 33Q $ 280000 $ 0 $ 0 $ 0
$ 0
CITY OF LODI STATE OF CALIFORNIA
Department of Transportation
By By
DEPUTY DISTRICT DIRECTOR OF
TRANSPORTATION, DISTRICT 10
Date Date
Attest
Title
I hereby Certify upon my personal knowledge that budgeted funds are available for this encumbrance:
Accounting Officer 15C -y"- Date $ 280000.00
Chapter' Statutes I Item I Year I Program 16C1 Fund Source I AMOUNT
139 1994 2660-101-890 94-95 20.30.010.810 C 262040 892-F 280000.00
Page 1 of 2
10 -SJ -O-LOD DATE: 01/30/95
STPLHG-5154(005)
SPECIAL COVENANTS OR REMARKS
1. All maintenance, involving the physical condition and the
operation of the improvements, referred to in Article VI
MAINTENANCE of the aforementioned Master Agreement will be
performed by the Local Agency at regular intervals or as required
for efficient operation of the completed improvements.
2. The Local Agency will advertise, award, and administer this
project and will obtain the State's concurrence prior to either
award or rejection of the contract.
3. The Local Agency agrees the payment of Federal funds will be
limited to the amounts approved by the Federal Highway
Administration in the Federal -Aid Project Agreement (PR-2)/Detail
Estimate, or its modification (PR -2A) or the FNM -76, and accepts
any increases in Local Agency Funds as shown on the Finance or
Bid Letter or its modification as prepared by the Division of
Local Streets and Roads.
4. In executing this Program Supplemental Agreement, Local
Agency hereby reaffirms the "Nondiscrimination Assurances"
contained in the aforementioned Master Agreement for
Federal -Aid Program.
5. Whenever the local agency uses a consultant on a cost plus basis,
the local agency is required to submit a post audit report cover-
ing the allowability of cost payments for each individual consul-
tant or sub -contractor incurring over $25,000 on the project.
The audit report must state the applicable cost principles utili-
zed by the auditor in determining allowable costs as referenced in
CFR 49, part 18, Subpart C - 22, Allowable Costs.
Page 2 of 2
RESOLUTION NO. 95-35
A RESOLUTION OF THE LODI CITY COUNCIL
APPROVING CALTRANS SUPPLEMENT NO. 037 TO
LOCAL AGENCY -STATE AGREEMENT FOR
STREET LIGHTING, VARIOUS LOCATIONS
RESOLVED, that the City Council of the City of Lodi does hereby approve
Program Supplement No. 037 to the Local Agency/State Agreement with the Department
of Transportation for the installation of street lighting at various locations.
BE IT FURTHER RESOLVED, that the City Council of the City of Lodi does
hereby authorize the City Manager and City clerk to execute the subject document on
behalf of the City of Lodi.
Dated: March 15, 1995
I hereby certify that Resolution No. 95-35 was passed and adopted by the City
Council of the City of Lodi in a regular meeting held March 15, 1995, by the following
vote:
AYES: COUNCIL MEMBERS - Davenport, Pennino, Sieglock,
Warner and Mann (Mayor)
NOES: COUNCIL MEMBERS - None
ABSENT: COUNCIL MEMBERS - None
CQ ELINE L. T YLO
cting ity Clerk
95-35