HomeMy WebLinkAboutAgenda Report - September 20, 1995 (57)� OF
CITY OF LODI
COUNCIL COMMUNICATION
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AGENDA TITLE: Emergency Purchase of Street Sweeper for Street Division ($120,980)
MEETING DATE: September 20, 1995
PREPARED BY: Public Works Director
RECOMMENDED ACTION: That the City Council adopt the attached resolution to purchase a Street
Sweeper for the Street Division of the Public Works Department from GCS, Inc.,
from West Sacramento, California, in the amount of $120,981.70. Trade-in
credit of $5,000.00 for the City's FMC Vanguard Sweeper will bring the
purchase price to $115,981.70.
BACKGROUND INFORMATION: The 1995-96 Equipment Replacement Fund provides $121,600 for the
replacement of Public Works Street Sweeper #04-131. The attached fact
sheet gives detailed information and description on this unit. This nine-
year-old sweeper has incurred $29,000 in repairs over the last year. In
addition to these repairs, this unit still has significant defects. The
hydraulic oil reserve is built into the frame and leaks due to metal fatigue. Currently this unit has difficulty with
reverse gear and often cannot back up. It is estimated to cost between $8,000416,000 to correct this transmission
problem. This unit required nine different unscheduled repairs during the last 17 working days.
Due to sweeper schedules, construction projects, and the upcoming leaf removal season, it is necessary to expedite
the purchase of a street sweeper. The normal bid process would take approximately 60 days to award the
purchase. Delivery would take an additional 120 days. Therefore Staff recommends an emergency purchase to
procure a sweeper within the next 45 days.
FUNDING: Originally Budgeted:
Budgeted Fund:
Current Appropriation
Total Bid:
1995-96
Equipment Replacement Fund
$121,600.00
$120,981.70
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Jack L. Ronsko
Public Works Director
Prepared by George Bradley, Street Superintendent,
JLR/GMB/dsg
Attachments
cc: City Attorney
Street Superintendent
Building and Equipment Maintenance Superintendent
Purchasing Officer
APPROVED:
THOMAS A. PETEAS&t recycled
City Manager
J ASTREETSISTSWEEMCC01. DOC 9/13/95 cc -1
SWEEPER FACT SHEET
Vehicle Number 04-131
Purchased 1986
Miles 48,260
Hours 9,404
Repair Cost over Life
Repair Cost over Last Year
Estimated Cost to Rebuild
Estimated Time to Rebuild: 40 Working Days
Estimated Rental Cost during Rebuild
Rental Sweeping per hour
Annual Contract Sweeping at $70.00 per hour
Curb Miles Swept Annually: 7,100 Miles
Does not include special projects:
$
FMC Vanguard 4000
86, 000.00
114, 000.00
28,900.00
$ 85,000.00
$ 27, 200.00
$ 85.00
$ 145,600.00
Caltrans Highways
Paving Projects
Special Events: Grape Festival,
Street Faire,
marathons,
new subdivisions.
Sweeper Life: Six years in Front Line Service
Three years in Backup Service
Nine Years Total Life Span
Cost to Sweep over a Six -Year Period:
By Contract $
By City* $
Includes sweeper cost and labor with overhead.
873,600.00
368,675.00
JASTREEMSTSWEEMCC01.DOC 9/13195
(1) MEMORANDUM, City of Lodi, Public Works Department
To: City Manager
City Council
From: Public Works Director
Date: October 26, 1995
Subject: Update on Purchase of Street Sweeper for Street Division
At its meeting of September 20, 1995, the City Council authorized the purchase of a
street sweeper for the Street Division of the Public Works Department from GCS, Inc.,
of West Sacramento, in the amount of $120,981.70. Anticipated trade-in credit of
$5,000.00 for the City's FMC Vanguard Sweeper was to bring the purchase price to
$115,981.70.
It was shared with the Council that existing Street Sweeper #04-131 had incurred over
$29,000.00 in repairs over the last year, had a repair cost over the 9 -year life of the
sweeper of approximately $114,000.00, and still had significant defects.
Within days of the Council's decision, the existing sweeper experienced a major engine
failure. The Equipment Maintenance Division determined, with the assistance of local
repair vendors, that the engine repairs would cost several thousand dollars and it might
be more cost effective to replace the engine with a rebuilt unit. Since the new street
sweeper had been ordered, the Street and Equipment Maintenance divisions agreed it
would be neither cost nor time effective to make repairs on the old street sweeper.
Recognizing that the existing FMC sweeper was no longer in the same condition as
when GCS offered a trade-in value of $5,000.00, GCS was contacted to determine
what trade-in value remained. It was mutually agreed that a revised trade-in value of
$2,500.00 would be applied against the purchase price, revising the total net expense
to the City to $118,481.70.
The new Tymco street sweeper, ordered through GCS on September 21, 1995, is due
to arrive the week of October 30. It is now undergoing final modifications and
preparations for delivery.
Jack . Ronsko
lic Works Director
JLR/DJC/lm
cc: Street Superintendent
Building and Equipment Maintenance Superintendent
Purchasing Officer
STSWPRUP.DOC
RESOLUTION NO. 95-117
A RESOLUTION OF THE LODI CITY COUNCIL
AUTHORIZING THE PURCHASE OF ONE TYMCO 600 BAH
STREET SWEEPER FOR THE STREET DIVISION
WHEREAS, Lodi Municipal Code, Section 3.20.070, authorizes dispensing with bids for
purchases of supplies, services or equipment when it is in the best interests of the City to do so; and
WHEREAS, 1995-96 Equipment Replacement Fund provides $121,600 for the replacement of
Public Works Street Sweeper #04-131; and
WHEREAS, this nine-year old sweeper has incurred $29,000 in repairs over the last year, and
has significant defects and transmission problems which could cost an additional $8,000416,000 to
repair; and
Whereas, it is staff recommendation that the City trade-in the FMC Vanguard Sweeper for a
$5,000 credit towards the purchase of a new sweeper; and
WHEREAS, staff further recommends purchase of one Tymco 600 BAH Street Sweeper from
GCS, Inc. of West Sacramento, CA in the amount of $115,981.70 to replace the failing #04-131 street
sweeper; and
NOW, THEREFORE, BE IT RESOLVED, that the Lodi City Council hereby approves the
purchase of one Tymco 600 BAH Street Sweeper from GCS, Inc. of West Sacramento, CA in the
amount of $115,981.70
Dated: September 20, 1995
I hereby certify that Resolution No. 95-117 was passed and adopted by the City Council of the
City of Lodi in a regular meeting held September 20, 1995, by the following vote:
AYES: COUNCIL MEMBERS -
NOES: COUNCIL MEMBERS -
ABSENT: COUNCIL MEMBERS -
ABSTAIN: COUNCIL MEMBERS -
JENNIFER M. PERRIN
City Clerk
95-117