HomeMy WebLinkAboutAgenda Report - March 1, 1995 (86)4` OF
CITY OF LODI COUNCIL COMMUNICATION
AGENDA TITLE: Destruction of Certain Personnel Department Records
MEETING DATE: March 1, 1995
SUBMITTED BY: Personnel Director
RECOMMENDED ACTION: That the City Council approve the destruction of the
hereinafter listed City of Lodi records.
BACKGROUND INFORMATION: In accordance with Government Code, Section
34090, permission is requested to destroy the
following obsolete City records:
1. Personnel employment records of separated part-time employees (over 2 years old).
2. Sick Leave Conversion files of separated employees who are either deceased or their
conversion has expired. (over 2 years old)
3. Extended benefit files of participants who have separated from service. (over 2 years
old)
4. Misc. files of separated employees (i.e., long term disability files, and deferred
compensation participation agreements) (over 2 years old).
FUNDING: None required
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Joanne M. Narloch
Personnel Director
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APPROVED:
—�– THOMAS A. PETERSON recycled paper
City Manager
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RESOLUTION NO. 95-31
A RESOLUTION OF THE LODI CITY COUNCIL
AUTHORIZING DESTRUCTION OF CERTAIN RECORDS
RETAINED BY THE PERSONNEL DEPARTMENT
WHEREAS, in accordance with Government Code Section 34090, the City Attorney has filed his
written consent to the destruction of certain records retained by the Personnel Department, an inventory of
which is attached hereto, marked Exhibit A, and thereby made a part hereof;
NOW, THEREFORE, BE IT RESOLVED by the Lodi City Council that:
1. The records heretofore identified are no longer required.
2. The Lodi City Council finds that the City Attorney has given his written consent to the
destruction of the records inventoried on Exhibit A attached hereto and the destruction of
those records is hereby authorized.
Dated: March 1, 1995
I hereby certify that Resolution No. 95-31 was passed and adopted by the City Council of the City
of Lodi in a regular meeting held March 1, 1995, by the following vote:
AYES: COUNCIL MEMBERS - Davenport, Pennino, Sieglock, Warner and
Mann (Mayor)
NOES: COUNCIL MEMBERS - None
ABSENT: COUNCIL MEMBERS - None
CQ LINE L. TA OR
Acting City Clerk
95-31
EXHIBIT A
INVENTORY OF CERTAIN RECORDS RETAINED BY THE PERSONNEL
DEPARTMENT REQUESTED TO BE DESTROYED PURSUANT TO
GOVERNMENT CODE SECTION 34090
1.) Personnel employment records of separated part-time employees (over 2 years
old).
2.) Sick Leave Conversion files of separated employees who are either deceased or
their conversion has expired (over 2 years old).
3.) Extended benefit files of participants who have separated from service (over 2
years old).
4.) Miscellaneous files of separated employees (i.e., long term disability files, and
deferred compensation participation agreements - over 2 years old).
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Dated: oZ�
J ANN NARLOCH
Personnel Director
APPROVED FOR DESTRUCTION:
(/t/( Dated:
BOB W. MCNATT
City Attorney
City of Lodi