HomeMy WebLinkAboutAgenda Report - March 1, 1995 (85)y OF
CITY OF LODI
COUNCIL COMMUNICATION
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AGENDA TITLE: Plans and Specifications and Advertisement for Bids for Civic Center Improvements
(Phase II), City Hall Remodel
MEETING DATE: March 1, 1995
PREPARED BY: Public Works Director
RECOMMENDED ACTION: That the City Council approve the plans and specifications for the above project,
authorize advertising for bids, and appropriate the funds as outlined on Exhibit B.
The planned bid opening is set for April 12, 1995.
BACKGROUND INFORMATION: This project is one of the last major phases of the Civic Center
improvements. The work under this project includes the overall interior
remodel (saving as many existing walls and offices as possible), structural
upgrade, reroofing, installation of new energy-efficient HVAC system,
windows and lighting, and ADA upgrades, including elevator and restrooms. Exhibit A shows the planned layout of
the three floors in City Hall.
The architect's estimate for this construction is $1,800,000. This amount includes anticipated change orders.
Attached as Exhibit B is a breakdown of the total Civic Center project estimate and recommended funding. On
this Exhibit, we have also shown the previous estimates presented to Council. This shows the cost estimates do
change as the plans become more complete. The major increases in the construction estimate are due to:
• Structural increases due to final Building Code requirements set by the Building Division;
• Complete reroofing of building;
• HVAC increases based on detailed evaluation of energy and zonal issues;
• Replacing and relocation of existing electrical service transformers;
• installing all new windows and frames;
• Adding additional second floor fire exit;
• Increase in elevator size due to final ADA requirements.
This breakdown also shows, as the final construction and the actual move draw nearer, there are many little items
and expenses which become apparent that were not contemplated at the time of prior estimates.
The only other format contract to be let is the Front Entry Plaza and Handicap Ramps. This project is fully funded
with Federal Block Grant funds and will be advertised and let during the summer of this year.
Exhibit C is the updated construction schedule for the Civic Center Improvements Project.
The Building and Equipment Maintenance Superintendent, architect and I will be at the Council Meeting to. answer
any questions you may have conceming the project or its funding.
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FUNDING: Refer to Exhibit B.
Jack L. Ronsko
Public Works Director
Attachments
cc: Finance Director
Purchasing Officer
Building and Equipment Maintenance Superintendent
Wenell Mattheis Bowe
APPROVED: / ' ��•
THOMAS A. PETERSON 1�►
recycled paper
City Manager
CPSdA.DOC
02/22/95.1
EXHIBIT A
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EXHIBIT B
TOTAL PROJECT ESTIMATE
PROJEST.DOC
February 1995
April 1994
November 1993
Estimate
Estimate
Architectural Services
$ 290,000
$ 286,000
$ 276,000
First Phase (Trailers, Beckman Renovation,
122,353
122,353
122,353
Investigate City Hall/Carnegie)
Second Phase (Carnegie Design, PS&E)
18,360
18,360
18,360
Third Phase (City Hall Design, PS&E)
135,089
135,089
135,089
(4) Changes in Scope (Approved April
9,580
9,580
-0-
1994)
(2) Additional Changes in Scope
3,760
-0-
-0-
289,142
285,382
275,802
Construction Contracts (Formal Bids)
$3,007,000
$2,617,000
$ 2,556,000
City Hall Remodel
1,800,000
1,443,000
1,443,000
City Hall Annex and Carnegie
695,000
623,000
585,000
City Hall Annex Parking Lot
32,000
50,000
50,000
Entry Plaza and Handicap Ramps
90,000
90,000
109,000
Conduit Installation
-0-
33,000
15,000
Data Communications
125,000
90,000
53,000
Trailer Lease
100,000
118,000
118,000
Office System Furniture
165,000
170,000
183,000
Miscellaneous Contracts/Expenses
$ 86,000
$ 21,000
$ 16,000
Security Systems
10,000
5,000
-0-
Moving Company (Phase 1)
20,000
-0-
-0-
Moving Company (Phase II)
10,000
-0-
-0-
Computer Move
7,000
-0-
-0-
Copier Move
1,000
-0-
-0-
Furniture Painting
3,000
-0-
-0-
Site and Interior Signage
4,000
-0-
-0-
Emergency Alarm System for Finance
1,000
-0-
-0-
Relandscaping Trailer Area
2,000
-0-
-0-
PROJEST.DOC
Plan Check (Structural Only)
3,000
-0-
-0-
Miscellaneous
25,000
16,000
16,000
Contract Personnel
$ 70,000
$ -0-
$ -0-
Contract Inspector
66,000
-0-
-0-
Contract Clerical
4.000
-0-
-0-
TOTAL PROJECT ESTIMATE
$3,453,000
$2,924,000
$ 2,848,000
FINANCES
Amounts Spent or Encumbered
Architectural Services
$ 285,000
Parking Lot
32,000
City Hall Annex and Carnegie
684,000
TOTAL SPENT/ENCUMBERED
$1,001,000
(through January)
ADDITIONAL FUNDING NEEDS
$ 2,452,000
Funding Projection
Unencumbered Balance (through January)
$ 752,000
Block Grant Funds/94-95 (Plaza)
90,000
City Hall Litigation to Date**
105,000
Dial -a -Ride Reimbursement (TDA)
30,000
Development Impact Fees (GFI)
94-95 General City (121.8 fund balance)
724,000 *
Police (121.5 fund balance)
170,000 *
General Fund Capital Improvement Budget
581,000 *
FUNDING AVAILABLE $2,452,000
*Needs to be formally appropriated by Council to Civic Center Improvement Project (121.0-350.61).
**Additional litigation funds may be forthcoming.
PROJEST.DOC
CIVIC CENTER IMPROVEMENTS
PROJECT SCHEDULE
19" ,995
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