HomeMy WebLinkAboutAgenda Report - February 15, 1995 (56)of:
v`
CIW OF LODE COUNCIL COMMUNICATION
AGENDA TITLE: Destruction of Certain Finance Department Records
MEETING DATE: February 15, 1995
PREPARED BY: Finance Director
RECOMMENDED ACTION: That the City Council approve the destruction of the
hereinafter listed City of Lodi records.
BACKGROUND INFORMATION: In accordance with Government Code, section 34090,
permission is requested to destroy the following
obsolete City records:
1. Administrative Leave Balances 1/89-12/91
2. Employee Balances and Step Increases 1/89-12/91
3. Vacation Accruals 1/89-12/91
4. Overtime Reports 1/89-12/91
5. Union Dues Deductions 1989-1991
6. Work Order Number Listings 1/89-12/91
7. Canceled Bank of America Payroll Checks 7/88-6/91
8. Canceled Farmers & Merchants Bank
Accounts Payable Checks 7/88-6/91
9. Window Receipts 1986-1990
10. Business License Applications 1986-1990
11. Utility Customer Contracts 1988-1990
12. Meter Pages 1988-1990
13. Final Pages 1988-1990
14. Billing Registers 1988-1990
FUNDING: None Required
H. D. Flynn
Finance Director
HDF:ss
Prepared by Sandra Smith, Support Services Supervisor
APPROVED: i4%
THOMAS A. PETERSON recycled paper
City Manager
CC -1
RESOLUTION NO. 95-20
---------------------
---------------------
A RESOLUTION OF THE LODI CITY COUNCIL
AUTHORIZING DESTRUCTION OF CERTAIN RECORDS
RETAINED BY THE LODI FINANCE DEPARTMENT
WHEREAS, in accordance with Government Code, section 34090, the
City Attorney has filed his written consent to the destruction of
certain records retained by the Lodi Finance Department, an inventory of
which is attached hereto, marked Exhibit A, and thereby made a part
hereof;
NOW, THEREFORE, BE IT RESOLVED, by the Lodi City Council that:
1. The records heretofore identified are no longer required.
2. The Lodi City Council finds that the City Attorney has given his
written consent to the destruction of the records inventoried on
Exhibit A attached hereto and the destruction of those records is
hereby authorized.
Dated: February 15, 1995
I hereby certify that Resolution No. 95-20 was passed and adopted
by the Lodi City Council in a regular meeting held February 15,
1995 by the following vote:
Ayes: Davenport, Pennino, Sieglock, Warner
Mann (Mayor)
Noes: None
Absent: None
0.G
(\� nn1 er Perrin
Ci Clerk
95-20
EXHIBIT A
INVENTORY OF CERTAIN RECORDS RETAINED BY THE LODI FINANCE DEPARTMENT REQUESTED
TO BE DESTROYED PURSUANT TO GOVERNMENT CODE, SECTION 34090
1.
Administrative Leave Balances
1/89-12/91
2.
Employee Balances and Step Increases
1/89-12/91
3.
Vacation Accruals
1/89-12/91
4.
Overtime Reports
1/89-12/91
5.
Union Dues Deductions
1989-1991
6.
Work Order Number Listings
1/89-12/91
7.
Canceled Bank of America Payroll Checks
7/88-6/91
8.
Canceled Farmers & Merchants Bank
Accounts Payable Checks
7/88-6/91
9.
Window Receipts
1986-1990
10.
Business License Applications
1986-1990
11.
Utrlity Customer Contracts
1988-1990
12.
Meter Pages
1988-1990
13.
Final Pages
1988-1990
14.
Billing Registers
1988-1990
H. D. Flynn
Finance Director
APPROVED FOR DESTRUCTION
Bob McNatt�'
City Attorney
Dated:
Dated: ;' 7- `'