HomeMy WebLinkAboutAgenda Report - February 15, 1995 (69)CITY OF LODI
AGENDA TITLE:
MEETING DATE:
PREPARED BY:
COUNCIL COMMUNICATION
Purchase of Four Police Patrol Vehicles ($99,244)
February 15, 1995
Public Works Director
RECOMMENDED ACTION: That the City Council adopt the attached resolution to purchase four police patrol
sedans from Melrose Ford of Oakland, Califomia, the low bidder. This resolution
authorizes the total expenditure of $99,243.84 for four vehicles, emergency
equipment, and maintenance manuals.
BACKGROUND INFORMATION: Four police patrol sedans were included in the 1994/95 fiscal year budget.
The patrol sedan we now use is the Ford Crown Victoria four -door sedan,
CHP special service vehicle. In 1991/92 and 1992/93, police cars were
purchased on the State of Califomia contract for CHP vehicles through the
Office of Procurement. Last year, the bid for police vehicles was awarded to Maita Chevrolet for the
Chevrolet Caprice. Staff recommended, and Council approved, the purchase of Ford Crown Victories from
Melrose Ford in Oakland.
This year, in November 1994, the bid for police vehicles was again awarded to Maita Chevrolet for the
Chevrolet Caprice. The Police Department and the Public Works Department agree that it is in the City's best
interest to continue to purchase Ford Crown Victories instead of Chevrolet Caprices. We recently learned that the
Ford Motor Company had set February 15, 1995, as the last day to accept orders for the 1995 Ford Crown Victoria
police cars. Therefore, staff has placed its order for these four police sedans, pending City Council approval, to
ensure delivery.
Five bids have been received to match the specifications of our police Crown Victories presently in service.
Attached is a recap of the bids received.
It is recommended that the City Council authorize the ordering of four 1995 Ford Crown Victoria sedans through
Melrose Ford of Oakland, Califomia. We are also asking for authorization of $4,170.00 per car for emergency
equipment (i.e., back seat protective screen, Tight bar, siren, shotgun rack, radio rack, .push bumper, etc.), $258.60
for service and parts manuals, and authorization to dispose of the old, used Dodge Diplomats and unusable
emergency equipment through Roger Ernst and Associates (auctioneers) of Modesto, California.
SUMMARY: Melrose Ford (four cars)
Emergency Equipment
Parts/Service Manuals
GRAND TOTAL
FUNDING: Equipment Fund 12.0-013.01
$82,305.24
16,680.00
258.60
$99,243.84
L. Ronsko
Works Director
enance Superintendent
Prepared by Dennis J. Callahan, Building and Equipment
Attachments
cc: City Attorney
Purchasing Officer
Police Chief
Building and Equipment Maintenance Superintendent
APPROVED: 161
THOMAS A. PETERSON recycled paper
City Manager
cc -1
RECAP OF BIDS RECEIVED
Geweke Ford Downtown Ford Melrose Ford Downey Auto Center
Bid A Bid B
Base Bid $19,595.00 $16,989.00 $16,200.15 $19,752.65 $19,442.65
Options included 2,242.00 1,931.00 included included
Warranty 1,200.00 1,360.00 1,040.00 1,445.00 1,445.00
Discount -0- (500.00) -0- included included
Subtotal 20,795.00 20,091.00 19,171.15 21,197.65 20,887.65
7.75% Sales Tax 1,518.61 1,490.40 1,405.16 1,530.83 1,506.81
1.00% Local Sales Tax Credit (207.95) -0- -0- -0- -0-
Delivery -0- 50.00 -0- 145.00 145.00
Total Per Car 22,105.66 21,631.40 20,576.31 22,873.48 22,539.46
TOTAL (4 cars) $88,422.64 $86,525.60 $82,305.24 $91,493.92 $90,157.84
It is recommended that the City Council authorize the ordering of four 1995 Ford Crown Victoria sedans through Melrose Ford
of Oakland, Califomia. We are also asking for authorization of $4,170.00 per car for emergency equipment (i.e., back seat,
protective screen, light bar, siren, shotgun rack, radio rack, push bumper, etc.), $258.60 for service and parts manuals, and
authorization to dispose of the old, used Dodge Diplomats and unusable emergency equipment through Roger Ernst and
Associates (auctioneers) of Modesto, Califomia.
SUMMARY: Melrose Ford (four cars) $82,305.24
Emergency Equipment 16,680.00
Parts/Service Manuals 258.60
GRAND TOTAL $99,243.84
RESOLUTION NO. 95-23
A RESOLUTION OF THE LODI CITY COUNCIL
AWARDING THE BID FOR THE PURCHASE OF FOUR POLICE PATROL
VEHICLES AND AUTHORIZING THE PURCHASE AND INSTALLATION OF
EMERGENCY EQUIPMENT FOR FOUR POLICE PATROL SEDANS
WHEREAS, Lodi Municipal Code, Section 3.20.070, authorizes dispensing with
bids for purchases of supplies, services or equipment when it is in the best interests of the
City to do so; and
WHEREAS, purchase of four police patrol sedans for the Lodi Police Department
were included in the 1994/95 fiscal year budget.
WHEREAS, it has been determined that it is in the best interests of the City to
continue to purchase Ford Crown Victoria 4 -Door sedans for use as police patrol
vehicles; and
WHEREAS, the City has been notified that the Ford Motor Company has set
February 15, 1995 as the deadline to accept orders for the 1995 Ford Crown Victoria
police cars.
WHEREAS, five bids have been received to match the specifications of our police
Crown Victorias presently in service in the amount of $20,576.31 per vehicle, or a total
amount of $82,305.24; and $258.60 for parts and service manuals; and
WHEREAS, safety and emergency equipment is required to equip each vehicle
for service, consisting of back seat protective screens, shotgun racks, radio racks, push
bumpers, sirens, lights, etc., at a cost of $4,170.00 per vehicle, or a total amount of
$16,680.00 for four vehicles;
NOW, THEREFORE, BE I'1' RESOLVED, that the Lodi City Council hereby
approves the award for purchase of four Police Patrol Sedans and parts and service
manuals from Melrose Ford of Oakland, California, and further approves the purchase
and installation of said emergency and safety equipment in the amount of $16,680.00.
BE IT FURTHER RESOLVED, that the Lodi City Council hereby authorizes
staff to dispose of the old, used Dodge Diplomats and unusable emergency equipment
through Roger Ernst and Associates (auctioneers) of Modesto, California.
Dated: February 15, 1995
I hereby certify that Resolution No. 95-23 was passed and adopted by the Lodi
City Council in a regular meeting held February 15, 1995 by the following vote:
Ayes: Council Members - Davenport, Pennino, Sieglock, Warner and
Mann (Mayor)
Noes: Council Members - None
Absent: Council Members - None
(1,c.(1
cqu line I..Tayl
Acting City Clerk
95-23