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Home My WebLink AboutAgenda Report - May 16, 2001 E-13AGENDA TITLE: Adopt a Resolution to Lease a Modular Office Unit and a Modular Restroom Unit for the Municipal Service Center of the Public Works Department from Mobile Modular Management Corporation in Livermore, California, in the Amount of $47,510; and Appropriate Funds to Cover the Leases MEETING DATE: May 16, 2001 PREPARED BY: Public Works Director RECOMMENDED ACTION: That the City Council adopt a resolution to lease a modular office unit and a modular restroom unit for the Municipal Service Center of the Public Works Department from Mobile Modular Management Corporation, in Livermore, California, in the amount of $47,510; and appropriate funds to cover the leases. BACKGROUND INFORMATION: The 28 -year-old Municipal Service Center complex, 1331 South Ham Lane, is badly overcrowded, and we are in desperate need of office space and restroom facilities for current and future field operations and Transit staff. In 1972, there were 34 employees in the Water/Wastewater and Street Divisions. Today, there are 90 employees at this location. The single -wide trailer, installed in 1990 as a temporary solution to relieve overcrowding at that time, has surpassed its maximum capacity. Our men's locker room has one bathroom stall to accommodate approximately eighty field staff employees. Leasing a modular office unit (see attached April 18, 2001 quote) will continue the space utilization of the facility to meet ever-increasing demands on Water/Wastewater and Street Divisions. In leasing a modular restroom unit (see attached April 11, 2001 quote), the immediate need for restrooms will be addressed while staff attempts to put together a long-term design/construction (CIB) that will expand the restroom facilities and meet locker needs. Per the City Manager's instruction at meetings held with staff on June 15 and August 22, 2000, and April 2001, Public Works management staff is continuing to move ahead to relieve the overcrowding. This is another part of several steps that are continuing to happen over the next couple of years. Staff contacted several vendors and found the recommended option from Mobile Modular Management Corporation to be the most advantageous. An additional $17,580 will need to be budgeted annually during the life of the lease for these units. 11 APPROVED: �- CSG Lti H. Dixon Flyn -- City Manager LeaseModularOfficeRestroom 3/27/00 Adopt a Resolution to Lease a Modular Office Unit and a Modular Restroom Unit for the Municipal Service Center of the Public Works Department from Mobile Modular Management Corporation in Livermore, California, in the Amount of $47,510; and Appropriate Funds to Cover the Leases May 16, 2001 Page 2 Office & Restroom Monthly Rental ($1,465) $ 17,580.00 Ramp and Deck $ 9,000.00 Delivery, Block and Level $ 2,435.00 Return Delivery $ 685.00 Skirting and Seismic System $ 4,170.00 Tax $ 1,631.25 Miscellaneous (Permits, Engineering, $ 12,000.00 Electrical modifications, data/voice cabling, etc.) $ 47,501.25 FUNDING: The funds for this project will be coming from Water and Wastewater and Transit Capital Outlay Reserves. Project Estimate: $47,501.25 (initial installation and first year's rent) Annual Appropriation: $17,580.00 (per year for 2nd and 3`d year) Funding Available:�,�/ Vicky M thie, Finance Dire or Richard C. Prima, Jr. Public Works Director Prepared by George M. Bradley, Street Superintendent RCP/GMB/dsg Attachments cc: Fran E. Forkas, Water/Wastewater Superintendent George M. Bradley, Street Superintendent Dennis Callahan, Fleet & Facilities Manager LeaseModularOfficeRestroom 05/08/01 i I fienraf and Sale of Modular &J0,139S. Classrooms and F79/d Orffces en�tA'� email; into®MobiieModularRants.com VAy—mMobileModklarRentS.Com o,,, rae9"0 800-944.3442 *5• April 18, 00 City of Lodi 1331 South Ham Lane Lodi, CA 95242-3995 (209) 333-6740 Tel (209) 333-6841 Pax Atte: George Bradley Reference: Lease Rates for 24' x 63' (60' Box) D.O.H. Modular Units Dear George, Following is the quotation for a 24' x 63' (60' Box) D.O.H. Modular Unit Oer your request. One 24' X 63' (60' Box) Modular Unit 48 -Month Term: $ 760.00 plus Tax 36 -Month Term: $ 815.00 lus Tax 24-tiionth Term: $ 890.00 lus Tax Delivery (Lodi): $ 684.00 Block & Level: $1,300.00 Return Delivery: S 684.00 Dismantle: $1,100. 00 I,100.00 Skirting: (Optional) $9.00 per foot $1,512.00 lus Tax Seismic System: (I4 ea. Tie -downs Optional) 51,260.00 , lus Tax Lease Option: 20% of the Lease Rate will W applied toward the purchase price on the quoltation dated March 29"'2001. l Notes: 1. Delivery, block and level price assume a level and accessible site. 2. Prices do not include permits, ramps, custom stairs, seismicsystemss , se mic system removal, special engineering, taxes, or utility hook-ups. (unless noted) 3. All drawing and specifications are nominal. 4. This transaction is subject to all terms and conditions and attachments if M.M.M.C.'s standard contract 5. Prices are based on my interpretation of your needs and are valid for 301days. If you should have any questions, please feel free to contact me at 925-606-9000. t Sincerely, I A=001n Ij Bradl Sales Representative l I I No. California Inventory Canter 80. California Inventory center Totts* to vemary Center 5700 Las Positas Road 11450 Mission 8oulmrd 14445 East Sam Houston Parkway South Livarmara, CA 9x550 Mira Lona. CA 91752 Pasadena. TX 77505 . 925-•BQ�fi .�1I Fax9o9-360-6622 aVIQq,)k'I IIB I( �'I' �U 6 37IOuc '8I .��; Apr -09-01 11:09A City Of Lodi, MSC 209 333 !t MOVLtir rd• zD O r` z3 Dm r> C m z m z —i cn m �i 6841 P.06 w- I Mobile Modular Management Corporation Duote Reference ll r of90518W 5700 Las Positas Road, Livermore. CA 94550 Date of Quote: 4111101 12 x 37 sn-4976 c/1-31928 www_MobileModularRents.com .•�"'` L Fl0orplan * 1237000022 Customer City of Lodi Attn George Bradley Phone (209) 333-6740 Fax (209) 333-6841 Email Sales Representative Bradley Woon bwoon@MobileModula rkents. com Ph 925-606-5000 Fax 925453-3201 0 12 24 31I6 48 160 72 80 II III III II11h III III III 'IrIll IiIIIII11 III III IIrlillll 111 Iilli(111 til111 til111Illi Special Notes: Skirting and Seismic System" are optional items. Features( _ _Do__ ___ ! lO Ti -t1 premium uglas Fir wood exterior pointed a CameliMese Brown color (2) 3x6.8" steal clad exterior doors wldead-bolt locks Separate menslwomens area (sea drawing for actual number of toiletslurinals and sinks for each) 1lrnyl (washable) wall covering T -grid suspended Coiling Recessed fluorescent lighting Exhaust fans 110v GFI electrical vvtlets as dictated by 0040 Heating & air conditioning ducted thru the ceiling Detachable towbar Siandard prefabricated metal stairs included in the rental (leases only)- AddItIonal Information Qvot9 iS valid for 30 days. CUsfomheds site must be dry, compacted, level and accessible by normal truck delivery. Costs to dolly, crone, forklift, ete. will be paid by customer. Unless noted, prices do not lnelude permits, ramps, ramp removal, stairs, seismic foundation systems, seismic foundation system removal, temporary power, skirling, skirting removal, engineering, taxes or utility hookups. All drawings and specifications are nominal. This transaction is subject to prior credit approval and all terms, conditions and attachments of MMMC's standard contract. Security Deposit may be required. ' Rent will be billed in advance every 30 calendar days. " Prices do not include applicable tax. Thank you for contacting Mobile Modular. Please call me with any questions or comments. r 'd ;9f -t- TIN T"IM -1 H1I901-4I I' 19t:11 100% "11 "ad Term 36 Months` Deliver to Lodi Building $650.00 Delivery $342.00 Skirting $828.00 Furniture $0.00 Block/Level $95.00 Wind/Seismic Restraint $540.00 Ramp $0.00 Return Delivery $342.00 InstalUdilmantle Ramp(s) $0.00 insurance Waiver 50.00 Dismantle $95.00 Monthly Rent Total.. 5650.00 0 12 24 31I6 48 160 72 80 II III III II11h III III III 'IrIll IiIIIII11 III III IIrlillll 111 Iilli(111 til111 til111Illi Special Notes: Skirting and Seismic System" are optional items. Features( _ _Do__ ___ ! lO Ti -t1 premium uglas Fir wood exterior pointed a CameliMese Brown color (2) 3x6.8" steal clad exterior doors wldead-bolt locks Separate menslwomens area (sea drawing for actual number of toiletslurinals and sinks for each) 1lrnyl (washable) wall covering T -grid suspended Coiling Recessed fluorescent lighting Exhaust fans 110v GFI electrical vvtlets as dictated by 0040 Heating & air conditioning ducted thru the ceiling Detachable towbar Siandard prefabricated metal stairs included in the rental (leases only)- AddItIonal Information Qvot9 iS valid for 30 days. CUsfomheds site must be dry, compacted, level and accessible by normal truck delivery. Costs to dolly, crone, forklift, ete. will be paid by customer. Unless noted, prices do not lnelude permits, ramps, ramp removal, stairs, seismic foundation systems, seismic foundation system removal, temporary power, skirling, skirting removal, engineering, taxes or utility hookups. All drawings and specifications are nominal. This transaction is subject to prior credit approval and all terms, conditions and attachments of MMMC's standard contract. Security Deposit may be required. ' Rent will be billed in advance every 30 calendar days. " Prices do not include applicable tax. Thank you for contacting Mobile Modular. Please call me with any questions or comments. r 'd ;9f -t- TIN T"IM -1 H1I901-4I I' 19t:11 100% "11 "ad RESOLUTION NO. 2001-111 A RESOLUTION OF THE LODI CITY COUNCIL AUTHORIZING THE LEASE OF A MODULAR OFFICE UNIT AND A MODULAR RESTROOM UNIT FOR THE PUBLIC WORKS DEPARTMENT, AND FURTHER APPROPRIATE FUNDS ------------------------------------------------------------------------ WHEREAS, Lodi Municipal Code, §3.20.070, authorizes dispensing with bids for purchases of supplies, services or equipment when it is in the best interest of the City to do so; and WHEREAS, the 28 -year-old Municipal Service Center complex located at 1331 S. Ham Lane is badly overcrowded, and in need of additional office space and restroom facilities; and WHEREAS, in 1972 there were 34 employees in the Water/Wastewater and Street Divisions, and today there are 90 employees at this location; and WHEREAS, the single -wide trailer installed in 1990 as a temporary solution to relieve overcrowding at that time, has surpassed its maximum capacity, i.e. the men's locker room has one bathroom stall to accommodate approximately 80 field staff employees; and WHEREAS, leasing a modular office unit will continue the space utilization of the facility to meet ever-increasing demands on the Water/Wastewater and Street Divisions, and leasing the modular restroom unit, the immediate need for restrooms will be addressed while staff attempts to put together a long-term design/construction that will expand the restroom facilities and meet locker needs. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Lodi does hereby approve the lease of a modular office unit and a modular restroom unit for the Municipal Service Center of the Public Works Department from Mobile Modular Management Corporation, of Livermore, California, in the amount of $47,510.00; and BE IT FURTHER RESOLVED, that the City Council of the City of Lodi does hereby appropriate funds from the Water and Wastewater and Transit Capital Outlay Reserves, with an annual appropriation of $17,580.00 per year for 2nd and 3`d years for this project. Dated: May 16, 2001 ------------------------------------------------------------------------ ------------------------------------------------------------------------ I hereby certify that the foregoing is a true and correct copy of Resolution No. 2001-111, which was duly and regularly passed and adopted by the City Council of the City of Lodi in a regular meeting held May 16, 2001 by the following vote: AYES: COUNCIL MEMBERS — Hitchcock, Howard, Land, Pennino and Mayor Nakanishi NOES: COUNCIL MEMBERS — None ABSENT: COUNCIL MEMBERS — None ABSTAIN: COUNCIL MEMBERS — None SUSAN J. BLA STON City Clerk 2001-111