HomeMy WebLinkAboutAgenda Report - May 16, 2001 E-06CITY OF LODI COUNCIL COMMUNICATION
AGENDA TITLE: Adopt a resolution adding Dell as an authorized manufacturer of
network servers for the City's wide area network, and further
authorize the purchase of a Dell server for Fleet Services' Fleet
Anywhere system ($9,546.00) (IS)
MEETING DATE: May 16, 2001
PREPARED BY: Information Systems Manager
RECOMMENDED ACTION: That the City Council adopt a resolution adding Dell as an authorized
manufacturer of network servers for the City's wide area network, and
further authorize the purchase of a Dell server for Fleet Services' Fleet
Anywhere system in the amount of $9,546.00
BACKGROUND INFORMATION: On June 3, 1998, the City Council adopted Resolution 98-72 authorizing
standardization of Hewlett-Packard as the manufacturer for the City's
network servers, and further authorizing the purchase of network servers
without formal bidding for amounts under $25,000.
Since that time, Dell has become the leader in industry -standard network server sales in the United States,
providing public and private enterprises with high-quality, reasonably -priced equipment. Because of the City's
previous experience with Dell (PCs purchased under CMAS and US Communities purchasing agreements over the
past three years), staff believes the City can save money on the purchase of Dell servers without lowering
operational standards. Staff therefore recommends adding Dell as an authorized manufacturer of network servers
for the City while maintaining other provisions of Res. 98-72.
Staff also recommends the approval of the purchase of a Dell PowerEdge 2500 server for the Public Works
Department's Fleet Services' Fleet Anywhere maintenance management system.
The Fleet Services' vehicle and equipment management system originally operated on a shared server with the
Streets, Water, and Wastewater Divisions. That server was replaced to meet the needs of the other divisions, but
the Fleet's system continued to operate on the original, 10+ year-old Novell server. This unit is not Year 2000
compliant, and needs to be replaced immediately. The Fleet Software is upgrading to a newer Windows-based
version, and needs a new, stand-alone server to support it. IS staff recommends that an independent server be
purchased to meet the current and future needs.
FUNDING: 105561.7715 $1,909
125579.7715 $7,637
Vicky Mckthie, Finance Dire or 12
Stan Helmle, Information Systems M nager
Prepared by Purchasing Officer Joel Harris and Fleet & Facilities Manager Dennis Callahan
APPROVED:;
H. Dixon Flynn -'City Manager
RESOLUTION NO. 2001-107
A RESOLUTION OF THE LODI CITY COUNCIL AUTHORIZING THE
ADDITION OF DELI_ AS AN AUTHORIZED MANUFACTURER OF
NETWORK SERVERS FOR THE CITY OF LODI, AND FURTHER
AUTHORIZING THE PURCHASE OF A DELL POWEREDGE 2500
SERVER FOR THE PUBLIC WORKS DEPARTMENT'S FLEET
SERVICES' FLEET ANYWHERE MAINTENANCE
MANAGEMENT SYSTEM
WHEREAS, Lodi Municipal Code, §3.20.070, authorizes dispensing with bids for
purchases of supplies, services or equipment when it is in the best interests of the City
to do so; and
WHEREAS, on June 3, 1998 the City Council adopted Resolution No. 98-72
standardizing on Hewlett-Packard as the manufacturer for the City's network servers,
and further authorizing the parchase of network servers without formal bidding for
amounts under $25,000.00; and
WHEREAS, since that time, Dell has become the leader in industry -standard
network server sales in the United States, providing public and private enterprises with
high-quality, reasonably -priced equipment; and
WHEREAS, because of the City's previous experience with Dell, staff believes
the City can save money on the purchase of Dell servers without lowering operational
standards; and
WHEREAS, it is therefore staff's recommendation to add Dell as an authorized
manufacturer of network servers for the City while maintaining other provisions of
Resolution 98-72; and
WHERES, staff further recommends the purchase of a Dell PowerEdge 2500
server for the Public Works Department's Fleet Services' Fleet Anywhere maintenance
management system.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Lodi
does hereby approve the addition of Dell as an authorized manufacturer of network
servers for the City while maintaining the other provisions of Resolution 98-72; and
BE IT FURTHER RESOLVED, that the City Council of the City of Lodi does
hereby approve the purchase of a Dell PowerEdge 2500 server for the Public Works
Department's Fleet Services' Fleet Anywhere maintenance management system, in the
amount of $9,546.00; and
Dated: May 16, 2001
I hereby certify that the foregoing is a true and correct copy of Resolution No.
2001-107, which was duly and regularly passed and adopted by the City Council of the
City of Lodi in a regular meeting held May 16, 2001 by the following vote:
AYES: COUNCIL MEMBERS -- Hitchcock, Howard, Land, Pennino and
Mayor Nakanishi
NOES: COUNCIL MEMBERS — None
ABSENT: COUNCIL MEMBERS — None
ABSTAIN: COUNCIL MEMBERS — None
SUSAN J. BLACKSTON
City Clerk
2001-107