HomeMy WebLinkAboutAgenda Report - May 16, 2001 E-04AGENDA TITLE: Adopt a Resolution Authorizing the Purchase of One Twelve -Yard Dump Truck for
Street Division from Delta Truck Center, French Camp, CA ($124,280)
MEETING DATE: May 16, 2001
PREPARED BY: Public Works Director
RECOMMENDED ACTION: That the City Council adopt a resolution authorizing the purchase of one
twelve -yard dump truck for the Street Division of the
Public Works Department from Delta Truck Center, French Camp, CA, in
the amount of $124,280.61.
BACKGROUND INFORMATION: Funds to purchase a twelve -yard dump truck for the Street Division of
the Public Works Department had been approved and budgeted in
the 1999100 Equipment Replacement Fund. This vehicle will replace
existing Unit 04-084, a six-yard dump truck. Unit 04-084 is a
fully -depreciated 1985 Ford Model C7000, with an odometer reading of 93,276 miles. It was purchased for
$44,603 in 1985 and has accumulated $37,130 in repair costs. Unit 04-084 has a very sick engine and its
dependability is questionable. The Street Division uses this dump truck on a daily basis for maintenance.
The upgrade request is to provide the Street Division with greater hauling capabilities and improved
efficiency.
Although originally specified and budgeted as a diesel dump truck, staff felt that this piece of equipment
provided an excellent opportunity to consider a Compressed Natural Gas (CNG) alternative. Alternative
fuel funding is now available, through several sources, to pay for more than just the incremental cost of the
CNG portion (which we have been limited to in the past).
The General Fleet Committee, Street Superintendent, Transportation Manager, and Fleet and Facilities
Manager agreed that pursuing a CNG dump truck was worth the effort and potential additional expense.
Staff wrote specifications around a CNG product line.
Specifications for this equipment -were approved on April 4, 2001. Bid packets were mailed to five
vendors. Unfortunately, the City received only one bid. The other vendors were contacted afterwards
however, and all gave different reasons why they didn't submit a bid. It is staff's understanding that to re-
bid would likely result in the same outcome. Staff's recommendation, therefore, considering these
conversations with bidders and funding availability, that Council authorize this purchase.
Bidder
Location
Superintendent's Estimate (for a diesel dump truck)
Delta Truck Center French Camp, CA
APPROVED: C d
H. Dixon Flyn , -- City Manager
Bid
$85,000.00
$124,280.61
LACOU NCI L101 \CCD u mpTruck.doc 4125101
Adopt a Resolution Authorizing the Purchase of One Twelve -Yard Dump Truck for Street Division from
Delta Truck Center, French Camp, CA ($124,280)
May 16, 2001
Page 2
FUNDING: Requested Appropriation
Budgeted:
Bid Opening Date:
Funding Available:
2000/2001 Measure K Funds $58,750.00
CMAQ Funds $31,250.00
Air District Heavy Duty Funds $35,000.00
Total $125,000.00
1999/00 fiscal year
(Page E-55, 1999/2001 Capital Improvement Budget)
April 18, 2001
Vicky I cAthie, Finance Director
UajL�
Richard C. Prima, Jr.
Public Works Director
Fleet Committee has reviewed and agrees
with the recommendation:
Dennis J. Callhan, Fleet and Facilities Manager
Prepared by George M. Bradley, Street Superintendent
RCP/GMB/dsg
cc: Randall Hays, City Attorney
Joel Harris, Purchasing Officer
Dennis Callahan, Fleet and Facilities Manager
George M. Bradley, Street Superintendent
L:\C0UNC1Lk01\CCDurnpTruck.doc 05/10/01
RESOLUTION NO. 2001-106
A RESOLUTION OF THE LODI CITY COUNCIL AWARDING
THE BID FOR THE PURCHASE OF ONE TWELVE -YARD
DUMP TRUCK FOR THE STREET DIVISION
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WHEREAS, in answer to notice duly published in accordance with law and the
order of this City Council, sealed bids were received and publicly opened on April 18,
2001 at 11:00 p.m. for the purchase of one twelve -yard dump truck for the Street
Division, and further described in the specifications therefore approved by the City
Council on April 4, 2001; and
WHEREAS, said bids have been compared, checked, and tabulated and a report
thereof filed with the City Manager as follows:
Bidder Location Bid Amount
Superintendent's Estimate $ 85,000.00
Delta Truck Center French Camp, CA $124,280.61
WHEREAS, staff recommends awarding the bid for the purchase of one twelve -
yard dump truck for the Street Division to the sole bidder, Delta Truck Center, of French
Camp, CA.
NOW, THEREFORE, BE IT RESOLVED, that the Lodi City Council does hereby
award the bid for the purchase of one twelve -yard dump truck for the Street Division to
Delta Truck Center, of French Camp, CA, the sole bidder, in the amount of $124,280.61.
Dated: May 16, 2001
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I hereby certify that Resolution No. 2001-106 was passed and adopted by the
City Council of the City of Lodi in a regular meeting held May 16, 2001, by the following
vote:
AYES: COUNCIL MEMBERS — Hitchcock, Howard, Land, Pennino and
Mayor Nakanishi
NOES: COUNCIL MEMBERS — None
ABSENT: COUNCIL MEMBERS — None
ABSTAIN: COUNCIL MEMBERS — None
SUSAN J. BLACKSTON
City Clerk
2001-106