HomeMy WebLinkAboutAgenda Report - June 6, 2001 E-04CITY OF LODI COUNCIL COMMUNICATION
AGENDA TITLE: Authorize advertisement for bids for polemount and padmount
transformers for Fiscal Years 2001-2003
MEETING DATE: June 6, 2001
PREPARED BY: Electric Utility Director
RECOMMENDED ACTION: That the City Council authorize the Electric Utility Department and Finance
Department's Purchasing Division to advertise for bids as necessary to meet
the Electric Utility Department's requirements for polemount and padmount
transformers through the Fiscal Year ending June 30, 2003.
BACKGROUND INFORMATION: On May 19, 1999, the City Council authorized staff to advertise for and
receive bids for polemount and padmount transformers as needed during
the fiscal years 1999-2001.
This action allowed staff to advertise for bids as requirements became known, and to receive and evaluate bids
without periodically seeking City Council approval to do so. Staff would then bring to Council the recommendations
to award based on evaluated life -cycle costs as determined from each bid received.
The City Council's 1999 authorization also provided for "fast-track" guidelines, allowing staff to award only those
transformers needed for a particular "fast-track" project and, at the next regularly scheduled City Council meeting,
report to the Council the award and the basis for the award. (Since the 1999 authorization, no "fast-track" awards
have been necessary).
It is the recommendation of the Electric Utility Department and the Finance Department's Purchasing Division to
continue this procedure through the next two fiscal years. Under this procedure, the City Council would authorize
advertisement for bids one time, allow equipment specifications to be current with industry standards, will retain the
authority to award each bid as it is received and evaluated, and will have the opportunity to review any necessary
"fast-track" action taken by the Department, at the next regularly scheduled Council meeting following the action.
FUNDING: Electric Utility Department's Operating Plan
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AIA -W Vallow, Electric Utility Director
Prepared by Joel Harris, Purchasing Officer
APPROVED:
H. Dixon
Annua!_Cci.doc 05/25/01