HomeMy WebLinkAboutAgenda Report - June 6, 2001 E-03CITY OF LODI COUNCIL COMMUNICATION
AGENDA TITLE: Approve the specifications and authorize advertisement for bids for
Electric Utility overhead and underground distribution hardware supply
contract for Fiscal Years 2001-2003
MEETING DATE: June 6, 2001
PREPARED BY: Electric Utility Director
RECOMMENDED ACTION: That the City Council approve the specifications, and authorize the Electric
Utility Department and Finance Department's Purchasing Division to
advertise for bids for a supply contract for various items of overhead and
underground distribution hardware for the two Fiscal Years ending June 30,
2003.
BACKGROUND INFORMATION: The Electric Utility Department and Finance Department's Purchasing
Division have identified 37 standard high-volume or long -leadtime items
routinely used in overhead and underground construction and upgrade
projects.
By establishing a supply contract with one or more suppliers the City can have a guaranteed source for these 37
components without maintaining a large inventory at the MSC warehouse. This means the City will have less
money committed to inventory, yet have the components available to schedule and carry out construction or
maintenance jobs.
The supply agreement requires that the contractors (suppliers) establish and maintain minimum levels of reserve
stocks for the City of Lodi, available to ship within one business day of receipt of a release order from the City.
Suppliers may change bid prices or lead times during the contract period only when the manufacturer(s) notify all
distributors of price or lead time adjustments. The City retains the right to increase or decrease minimum stock
levels as project demands change, and the City has no obligation to purchase amounts in excess of the minimum
reserve levels required to be maintained at the suppliers' warehouse.
It is the recommendation of the Electric Utility Department and the Finance Department's Purchasing Division that
the City Council authorize staff to solicit bids for the purpose of establishing a supply contract with one or more
suppliers as detailed in the bid specifications. Bids will be opened on June 27, 2001, and a recommendation for
award will be presented to the Council on July 18, 2001.
A copy of the product list is attached as Exhibit A, and a copy of the bid specifications is on file in the City Clerk's
office.
FUNDING: Electric Utility Department's Operating Plan
Estimated annual cost: 76,400
A N. Vallow, Electric Utility Director
Prepared by Joel Harris, Purchasing Officer
APPROVED:
H. Won Flynn —
PLH_CCI .DOC 05/25/01
EXHIBIT A
EUD SUPPLY CONTRACT
PRODUCT LIST
PRODUCT DESCRIPTION I EST. ANNUAL VOL I EST ANNUAL COST
Crossarm, Wood, LSP, 9'6", Treated
200
$7,000
Steel Pin, Galvanized, 5/8" x 6Y2"
300
675
Guy Grip 3/8" B Coat
400
700
Guy Wire, 3/8", 15,000# Breaking Strength, 500 -ft coil
2,000 ft
400
Angle Vee Brace, 60"
50
650
Tension Sleeve, #4-1/0 Aluminum
400
1,800
Jumper Sleeve, #2/0-336.5MCM Aluminum
150
500
Pin Insulator, 13.2kV, F -Neck, Ansi 55.5
300
2,100
15kV Epoxilator Suspension Type
160
2,050
Secondary Spool Insulator
400
600
397-477 MCM AL Jumper Sleeve
200
850
#1/0 - #410 Tension Sleeve
200
1,375
#6 - 336 MCM to #6 - #4 Hot Line Clamp
50
350
#6 - #1/0 to #6 to #1/0 Hot Line Clamp
400
2,500
#4/0 - 556.5 MCM Hot Line Clamp
50
775
#2 - #4/0 AAC Stirrup Clamp
250
2,600
450 — 1033.5 Stirrup Clamp
250
2,400
Electrical Tape, 600v, 10mil, 2" width
240 rl
775
Electrical Tape, 3/" x 66ft, black
1,000 rl
2,225
Electrical Tape, 3/++" x 66ft, red
100
225
Electrical Tape,'/." x 66ft, blue
100
225
Electrical Tape,/." x 66ft, white
100
225
Heat Shrink Tap Assembly, #410 AL & CU
400
2,200
Heat Shrink Tap Assembly, #350MCM AL & CU
400
2,600
Mole, 4 -way standard, #12-350MCM AL & CU
200
4,250
Heat Shrink Tap Assembly #1/0 AL & CU
400
2,500
Compression Lug, Flat, #1/0 Str 1 -hole AL/CU
300
850
Compression Lug, #4/0 Str 1 -hole AL/CU
100
350
Compression Lug, Straight, #500MCM 2 -hole AL/CU
150
1,150
Compression Lug, Straight, #750MCM 2 -hole AL/CU
150
1,425
Compression Lug, 350MCM 1 -hole AL/CU
200
925
Loadbreak Elbow Receptacle, #2 AL
300
6,000
Loadbreak Elbow Receptacle, #2/0 AL
300
6,700
Module 3 -way 200A 15kv with U strap
50
4,275
Module 4 -way 200A 15kv with U strap
50
4,975
200A Protective Cap
160
3,200
200A Bushing Well Insert, Loadbreak
160
4A00
$76,400