HomeMy WebLinkAboutAgenda Report - April 18, 2001 E-07CITY OF LODI COUNCIL COMMUNICATION
AGENDA TITLE: Adopt a resolution authorizing the sole -source purchase of
Service Boxes and Concrete Vaults as needed for subdivision
installation during 2001. ($19,342.79) (EUD)
MEETING DATE: April 18, 2001
PREPARED BY: Electric Utility Director
RECOMMENDED ACTION: That the City Council adopt a resolution authorizing the sole -source
purchase of electrical service boxes and covers from Carson
Industries, La Verne, California, and concrete vaults, covers, and
sealant from Utility Vault Company of Pleasanton, California, for
installation at various subdivisions during 2001.
BACKGROUND INFORMATION: Carson Industries is a global manufacturer of one of the most durable,
well-designed grade -level service boxes available, and is the only
producer in California supplying the molded structural foam service
box specified by the Electric Utility Department's Engineering Division. During 2001, subdivision installations
require that the Department buy the following items from Carson Industries:
144 each 13" x 24" Service Box #1324153BGE20AUl $ 9,966.24
20 each 13" x 24" Service Box Cover 642.40
Total Cost of purchases from Carson Industries: $10,608.64
Utility Vault Company has six concrete electrical vault manufacturing plants on the west coast, including one
in Pleasanton. The company is the only local manufacturer that meets the City's landscape and sidewalk
design specifications for concrete vaults. Requirements for 2001 subdivision installations are:
1 each 6 -ft modified PG&E #48 concrete vault, Spec. #09225700 $ 3,472.25
1 each steel cover for #48 concrete vault, Spec. #09225702 $ 2,472.50
4 each 4'8" concrete vault $ 2,287.60
8 cases vault sealant, in rolls $ 498.80
Total Cost of purchases from Utility Vault Company $ 8,734.15
The subdivisions planned for service installation are Century Meadows #1 Unit 2, Century Meadows #4 Unit 2,
Tienda Place Units A & B, the Parisis subdivision in Grid 58, and the Beck/Perlegos subdivision in Grid 58.
Lodi City Code Section 3.20.070 provides that (competitive) "bidding shall be dispensed with when... the
commodity can be obtained from only one vendor...." It is staffs recommendation that the City Council
authorize these purchases under that provision of the City Code.
FUNDING: Electric Utility Department's Operating Fund, Page E-25
Cost: $19,342.79
Vicky M6ftie, Finance Director ' /,, z d,
AlarW. Vallow, Electric Utility Director
APPROVED:
H. Dixon Flynn — Manager
RESOLUTION NO, 2001-89
A RESOLUTION OF THE LOD1 CITY COUNCIL AUTHORIZING
THE SOLE -SOURCE PURCHASE OF ELECTRICAL SERVICE
BOXES AND CONCRETE VAULTS AS NEEDED FOR
SUBDIVISION INSTALLATION DURING 2001
WHEREAS, Lodi Municipal Code, Section 3.20.070, authorizes dispensing with
bids for purchases of supplies, services or equipment when it is in the best interests of
the City to do so; and
WHEREAS, the Electric Utility Department's Engineering Division is preparing
work orders to install underground electric distribution facilities in several new
developments within the City; and
WHEREAS, the subdivisions planned for service installation are Century
Meadows #1 Unit 2, Century Meadows #4 Unit 2, Tienda Place Units A & B, the Parisis
subdivision in Grid 58, and the Beck/Perlegos subdivision in Grid 58; and
WHEREAS, Carson Industries is a global manufacturer of one of the most
durable, well-designed grade -level service boxes available, and is the only producer in
California supplying the molded structural foam service box specified by the Electric
Utility Department's Engineering Division. During 2001, subdivision installations require
that the Department buy the following items from Carson Industries:
144 each 13" x 24" Service Box #1324153BGE20AU1 $ 9,966.24
20 each 13" x 24" Service Box Cover 642.40
Total cost of purchases from Carson Industries $10,608.64
WHEREAS, Utility Vault Company has six concrete electrical vault manufacturing
plants on the West Coast, including one in Pleasanton. The company is the only local
manufacturer that meets the City's landscape and sidewalk design specifications for
concrete vaults. Requirements for 2001 subdivision installations are:
1 each 6 -ft modified PG&E #48 concrete vault, Spec. #09225700 $ 3,472.25
1 each steel cover for #48 concrete vault, Spec. #09225702 $ 2,472.50
4 each 4'8" concrete vault $ 2,287.60
8 cases vault sealant, in rolls $ 498.80
Total cost of purchases from Utility Vault Company $ 8,734.15
WHEREAS, staff recommends the sole -source purchase of the service boxes
and concrete vaults as outlined above, in the total amount of $19,342.79.
NOW, THEREFORE, BE IT RESOLVED, that the Lodi City Council hereby
approves the sole -source purchase of the service boxes from Carson Industries, of La
Verne, California, in the amount of $10,608; and
BE IT FURTHER RESOLVED, that the Lodi City Council hereby approves the
sole -source purchase of the concrete vaults from Utility Vault Company, of Pleasanton,
California, in the amount of $8,734.15.
Dated: April 18, 2001
I hereby certify that Resolution No. 2001-89 was passed and adopted by the City
Council of the City of Lodi in a regular meeting held April 18, 2001, by the following vote:
AYES: COUNCIL MEMBERS — Hitchcock, Howard, Pennino and Mayor
Nakanishi
NOES: COUNCIL MEMBERS — None
ABSENT: COUNCIL MEMBERS — Land
ABSTAIN: COUNCIL MEMBERS — None
SUSAN J. BLACKSTON
City Clerk
2001-89