HomeMy WebLinkAboutResolutions - No. 2023-180RESOLUTION NO. 2023-180
A RESOLUTION OF THE LODI CITY COUNCIL APPROVING THE NEW
CLASSIFICATION, JOB DESCRIPTION AND SALARY RANGE FOR
ASSISTANT CITY MANAGER; APPROVAL OF THE RECLASSIFICATION OF
THE DEPUTY CITY MANAGER/INTERNAL SERVICES DIRECTOR TO THE
NEWLY -CREATED POSITION OF ASSISTANT CITY MANAGER; AND
ADDING ONE ASSISTANT CITY MANAGER POSITION AND DELETING ONE
DEPUTY CITY MANAGER/INTERNAL SERVICES DIRECTOR POSITION IN
THE CITY MANAGER'S BUDGET
WHEREAS, over the last several years, the Deputy City Manager/Internal Services
Director has provided an extremely high level of support to the City Manager, City Council and
other City Departments as the City navigated through ever changing emergency orders and
employment changes due to the COVID-19 pandemic; and
WHEREAS, the Deputy City Manager/Internal Services Director has been instrumental
in providing guidance and recommendations pertaining to the fiduciary responsibility of the
City's coffers during economic uncertainty and successfully navigated the negotiation of a new
Property Tax sharing agreement that significantly improved the City's revenue share; and
WHEREAS this level of service is beyond the scope of the Deputy Classification and the
scope will continue going forward; and
WHEREAS, it is recommended that the Lodi City Council approve the classification and
job description for the position of Assistant City Manager attached hereto as Exhibit A.
NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby approve
a ten percent (10%) increase to the base salary for the Assistant City Manager ($232,870.16);
and
BE IT FURTHER RESOLVED that the Lodi City Council does hereby approve the
classification and job description for the position of Assistant City Manager; and
BE IT FURTHER RESOLVED that the Lodi City Council does hereby approve the
reclassification of one Deputy City Manager to Assistant City Manager effective August 21,
2023; and the addition of one Assistant City Manager position and the deletion of one Deputy
City Manager/Internal Services Director position.
Dated: August 16, 2023
I hereby certify that Resolution No. 2023-180 was passed and adopted by the City
Council of the City of Lodi in a regular meeting held August 16, 2023, by the following vote:
AYES:
COUNCIL MEMBERS — Bregman, Craig, Nakanishi, and Mayor Hothi
NOES:
COUNCIL MEMBERS — None
ABSENT:
COUNCIL MEMBERS — Yepez
ABSTAIN:
COUNCIL MEMBERS — None
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PAMELA M. FARRIS
City Clerk
2023-180
Exhibit A
CITY OF LODI August 16, 2023
ASSISTANT CITY MANAGER
Job descriptions are intended to present a broad and general range of duties which
includes, purpose, responsibilities, and scope of work. Job descriptions are not intended
to reflect all duties performed within the job.
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Under administrative direction, plans, coordinates, and organizes the overall
administrative functions of the City. Provides direction, management, and coordination
of activities for a variety of City departments and services as assigned by the City
Manager. Current assignments include Human Resources, Finance and Information
Technology Divisions, and represents the City in employee relations. Fosters
cooperative working relationships with community groups, inter -governmental agencies,
and staff; and provides staff assistance to the City Manager and City Council. This
position may be assigned overall administrative responsibility for all City activities in the
absence of the City Manager.
DISTINGUISHING CHARACTERISTICS
The Assistant City Manager is responsible for assisting the City Manager in developing,
planning, implementing, and administering citywide goals and objectives, policies and
procedures necessary to provide City services, and managing and overseeing a variety
of department programs.
EXAMPLES OF DUTIES
Duties may include, but are not limited to the following:
Administrative Functions:
Directs, oversees, and participates in a variety of activities within the City Manager's
Office; assigns work activities, projects, and programs; monitors work flow; reviews and
evaluates work products, methods, and procedures;
Assists the City Manager in the development and administration of the City's budget;
analyzes and forecasts City revenues and expenditures; monitors expenditures;
Provides staff assistance to the City Council, committees, commissions, and the City
Manager in matters related to a wide variety of City administration activities and
programs;
Provides guidance and direction to department directors to coordinate and direct
programs and projects; promotes innovative, critical thinking and creativity in developing
approaches and solutions to City needs; coordinates inter -departmental activities as
well as City activities with outside agencies and organizations;
CLASS SPECIFICATION CITY OF LODI
Assistant City Manager
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Performs or supervises comprehensive management analyses in a wide range of
municipal policies, organization, procedures, budgetary, and finance areas; prepares
and presents staff reports and other necessary correspondence;
Administers, coordinates, and monitors a variety of programs that cross a number of
City operational lines; researches development opportunities to address funding needs;
Meets with members of the public including members of the business community and
citizen groups to develop programs and implement projects to solve city service
problems and explain City policies, procedures, goals, and objectives; negotiates
agreements and resolves sensitive and controversial issues, inquiries and complaints;
Reviews and responds to citizen complaints or requests for information; oversees the
preparation of City publications; coordinates with the Public Information Officer on
citywide communications;
Provides leadership and works with managers to develop and retain highly competent,
customer service-oriented staff through selection, training and day-to-day management
and mentorship practices that support the City's mission and strategic goals;
May be assigned other functions or responsibilities at the discretion of the City
Manager. Current assignments include:
Human Resources Functions:
Manages all activities throughout the City related to the broad function of human
resources. This includes the monitoring of recruitment and selection, position control,
classification and compensation, benefits administration, retirement programs, equal
opportunity, management development, performance appraisal, labor relations,
negotiations, general audits, and administration of labor agreements with employee
organizations.
Finance Functions:
Fiscal management, budget process and preparation, administration and operation of
the City's finance division, which includes Accounting, Billing and tax administration,
Cashier services, Financial planning, and Mail processing. The incumbent is
responsible for formulating financial policy, and managing the day-to-day financial
operations of the City. Serves as the Treasurer and Director of Finance as outlined in
Lodi Municipal code.
Information Systems Functions:
Coordinates the implementation of information systems to achieve citywide goals and
objectives. Recommends long-term plans and strategies for effective utilization of
information technology systems and to ensure the City's information is securely
protected from cyber -attacks. Monitors management systems, work flow analysis, and
reviews and evaluates existing programs, and procedures. Oversees contract
negotiations and authorizes final contract agreements with vendors for implementation.
CLASS SPECIFICATION CITY OF LODI
Assistant City Manager
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MINIMUM QUALIFICATIONS:
Knowledge of:
Modern and advanced principles and practices of municipal government administration,
organization development, economic development functions and services;
Principles of personnel administration, supervision, and training;
Methods and techniques of public administration research, analysis, and report
preparation;
Principles and practices of municipal budget preparation and administration;
Pertinent Federal, State, and local laws, codes, and regulations.
Ability to:
Select, supervise, train, and evaluate professional staff;
Interpret applicable laws, rules, and regulations;
Prepare and analyze fiscal and organizational reports, statements, and
correspondence;
Problem solve and analyze complex administrative problems, evaluate alternative and
recommend effective courses of actions;
Interpret, summarize, and present administrative and technical information and data in
an effective manner;
Effectively negotiate complex labor agreements and other city related contracts and
agreements;
Develop, prepare, and administer a large municipal budget;
Establish and maintain cooperative working relationships with City Council members,
staff, committee members, public officials, business leaders, and the public;
Make oral presentations and compose clear and organized written materials;
Use tact, discretion and good judgement in the handling of sensitive and confidential
information and when dealing with the public and employees on personnel matters;
Communicate clearly and concisely, both orally and in writing.
CLASS SPECIFICATION CITY OF LODI
Assistant City Manager
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EDUCATION AND EXPERIENCE
Any combination equivalent to experience and education that would likely provide the
required knowledge and abilities would be qualifying. A typical combination is:
Education:
Possession of a Bachelor's degree from an accredited college or university, with major
course work in public administration, finance or a closely related field. A Master's
degree in public administration, or a closely related field, is highly desirable.
Experience:
Ten years of management experience and four of those years must demonstrate
experience in financial management and human resources, preferably in a public
agency or governmental setting.
LICENSES AND CERTIFICATES:
Possession of an appropriate, valid Driver's License from the California Department of
Motor Vehicles.
WORKING CONDITIONS
Environmental Conditions:
Mental and/or physical ability to work in a standard office environment with extensive
public contact; incumbents must be willing and able to work the hours necessary to
accomplish the job requirements including working irregular hours, attending evening
meetings, and traveling to attend classes, meetings and/or seminars.
Physical:
Functions may require maintaining physical condition necessary to see well enough to
read, write and make observations, operate vehicles; hear well enough to converse on
the telephone and in person; bodily mobility to occasionally walk, bend, kneel, reach,
stand, or crouch; operate assigned office equipment, requiring repetitive hand
movement and fine coordination including use of a computer keyboard; to verbally
communicate to exchange information. Occasionally required to work nights and
weekends.
FLSA: EXEMPT (EXECUTIVE/UNREPRESENTED)
Previous title: Deputy City Manager/Internal Services Director