HomeMy WebLinkAboutAgenda Report - June 7, 2023 C-04CITY OF
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CALIFORNIA
COUNCIL COMMUNICATION
AGENDA ITEM Co&4
AGENDA TITLE: Approve Plans and Specifications and Authorize Advertisement for Bids for Henri and
Lower Sacramento Storm Drain Connection and Adopt Resolution Authorizing City
Manager to Award Contract to Lowest Responsive Bidder ($200,000), Execute Change
Orders ($20,000) and Appropriate Funds ($220,000)
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PREPARED BY
June 7, 2023
Public Works Director
RECOMMENDED ACTION: Approve plans and specifications and authorize advertisement for bids for
Henri and Lower Sacramento Storm Drain Connection and adopt
resolution authorizing City Manager to award Contract to lowest
responsive bidder in an amount not -to -exceed $200,000, execute change orders not -to -exceed $20,000, and
appropriate funds in the amount of $220,000.
BACKGROUND INFORMATION: As previously discussed with the City Council, there are a number of
locations around town that were heavily impacted by the recent, historic
rainfall events. Over the coming years staff plans to complete a variety of
storm -related projects intended to reduce the impacts of future major storms. One of the neighborhoods that is
most -impacted is the Vineyard Terrace subdivision, located at the northeast corner of Century Boulevard and
Lower Sacramento Road. This neighborhood has encountered street flooding even during moderate storms
despite the storm drain system meeting the City's standard design criteria.
This project will construct a storm drain relief line between the subdivision's on-site system and a separate
drainage system nearby that serves the Lower Sacramento Road drainage (see Exhibit A). That line has
excess capacity, and this connection will reduce the likelihood of street flooding within the subdivision.
With the intention of completing this project prior to winter, staff intends to utilize the City's Uniform Public
Construction Cost Accounting Act portion of the adopted purchasing policy (for projects estimated between
$60,000 and $200,000). Staff will provide a breakdown of the bids received at the time the project is
accepted. .
The plans and specifications are on file in the Public Works Department. The planned bid due date is June
22, 2023. The project estimate is $160,000.
FISCAL IMPACT: This project will reducing the staff response needed for this area during major
storm events. This project will not impact the General Fund.
APPROVED: . IN.i, d'.:y110.,'. PDTI
Stephen Schwabauer, City Manager
\\cvcfilv02\pubwks$\WP\PROJECTS\STORMDRN\Henri and Lower Sacramento Connect ion\CPSA-Award.docx 5/22/2023
Approve Plans and Specifications and Authorize Advertisement for Bids for Henri and Lower Sacramento Storm Drain Connection and Adopt Resolution Authorizing
City Manager to Award Contract to Lowest Responsive Bidder ($200,000), Execute Change Orders ($20,000) and Appropriating Funds ($220,000)
June 7, 2023
Page 2
FUNDING AVAILABLE: Requesting appropriation:
Wastewater Capital (53199000.77020): $220,000
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Andrew Keys
Deputy City Manager/Internal Services Director
Charles E. Swimley, Jr.
Public Works Director
Prepared by Sean Nathan, Senior Civil Engineer
CES/SN/cd
Attachments
cc: Andrew Richle, Utilities Superintendent
\\cvcfilv02\pubwks$\WP\PROJECTS\STORMDRN\Henri and Lower Sacramento Conn ection\CPSA-Award.docx 5/22/2023
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Exhibit A
Henri and Lower Sacramento
Storm Drain Connection N
Legend
Proposed SD Connection
► Existing SD Pipes
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Capital Improvement Plan
FY 2022-2023
Project Title: Henri and Lower Sacramento Storm Drain C1
Munis Project Code:
CIP List Proj #
Section I: Description
District Nos:
1 Project Length
Priority
Construct storm drain relievc line between Vineyard Terrace subdivision's on-site system and separate drainage system. The connection will reduce the likelihood of street flooding
within the subdivision.
Justification/factor driving project
Additional Information
Section II: Estimated Proje
Expenditure Prior Years FY 21122
Estimate
Contracts $ -
$ -
$ -
Total Capital Costs $ - $ -
FY 22123 FY 23124
Budget
$ 220,000
FY 24125 FY 25126 FY 26127
Future Yrs
Total
$
220,000
$
-
$ 220,000 $ - $ - $ - $ - $ -
$
-
$
220,000
Section III: Funding Sourc(
Funding Source(s) Prior Years FY 21122
Estimate
531 - Wastewater Capital Out $
Total Project Financing $ - $ -
FY 22123 FY 23124
Budget
$ 220,000
$ 220,000 $ -
FY 24125 FY 25126 FY 26127
$ - $ - $ -
Future Yrs
$
$ - $
Total
220,000
220,000
RESOLUTION NO. 2023-100
A RESOLUTION OF THE LODI CITY COUNCIL AUTHORIZING THE
CITY MANAGER TO AWARD A CONTRACT TO THE LOWEST RESPONSIVE
BIDDER FOR THE HENRI LANE AND LOWER SACRAMENTO ROAD STORM
DRAIN CONNECTION AND TO EXECUTE CHANGE ORDERS; AND
FURTHER APPROPRIATING FUNDS
------------------------------------------------------------------------
------------------------------------------------------------------------
WHEREAS, there are a number of locations in the City that were heavily impacted by
the recent historic rainfall events. Vineyard Terrace subdivision, located at the northeast corner
of Century Boulevard and Lower Sacramento Road, has encountered street flooding even
during moderate storms, despite the storm drain system meeting standard design criteria; and
WHEREAS, this project will construct a storm drain relief line between the subdivision's
on-site system and a separate drainage system nearby that serves the Lower Sacramento Road
drainage; and
WHEREAS, staff recommends authorizing the City Manager to award a contract to the
lowest responsive bidder in an amount not to exceed $200,000; and
WHEREAS, staff also recommends authorizing the City Manager to execute change
orders in an amount not to exceed $20,000; and
WHEREAS, staff further recommends appropriating funds in the amount of $220,000 to
the Wastewater Capital Fund (53199000.77020).
NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby
authorize the City Manager to award a contract for the Henri Lane and Lower Sacramento Road
Storm Drain Connection to the lowest responsive bidder in an amount not to exceed $200,000
and to execute change orders in an amount not to exceed $20,000; and
BE IT FURTHER RESOLVED that the Lodi City Council does hereby appropriate funds
in the amount of $220,000 as set forth above; and
BE IT FURTHER RESOLVED, pursuant to Section 6.3q of the City Council Protocol
Manual (adopted 11/6/19, Resolution No. 2019-223), the City Attorney is hereby authorized to
make minor revisions to the above -referenced document(s) that do not alter the compensation
or term, and to make clerical corrections as necessary.
Dated: June 7, 2023
I hereby certify that Resolution No. 2023-100 was passed and adopted by the City
Council of the City of Lodi in a regular meeting held June 7, 2023 by the following vote:
AYES: COUNCIL MEMBERS — Bregman, Craig, Nakanishi, Yepez, and
Mayor Hothi
NOES: COUNCIL MEMBERS — None
ABSENT: COUNCIL MEMBERS — None
ABSTAIN: COUNCIL MEMBERS — None
OLIVIA NASHED
City Clerk
2023-100