HomeMy WebLinkAboutAgenda Report - May 3, 2023 C-05CITY OF
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CALIFORNIA
AGENDA ITEM C A 5
COUNCIL COMMUNICATION
AGENDA TITLE: Adopt Resolution Awarding Contract for Salas Park Parking Lot Improvements to
George Reed, Inc., of Modesto ($631,170), and Authorizing City Manager to
Execute Change Orders ($100,000)
MEETING DATE: May 17, 2023
PREPARED BY: Public Works Director
RECOMMENDED ACTION: Adopt resolution awarding contract for Salas Park Parking Lot
Improvements to George Reed, Inc., of Modesto, in the amount of
$631,170, and authorizing City Manager to execute change orders
in an amount not to exceed $100,000.
BACKGROUND INFORMATION: The Salas Park parking lot was originally constructed in 1984 and
included 182 parking stalls. The project also included seven post
top area lights along the west side of the parking lot and two
double -sided street lights along Stockton Street. In 2013, the City modified the parking lot to create six
Americans with Disabilities Act (ADA) accessible parking stalls, which reduced the total number of stalls
to 179.
Since its original construction nearly 40 years ago, the parking lot's pavement has slowly deteriorated
and numerous sections of curb have been broken and/or removed. The three driveways off Stockton
Street are not ADA compliant, and the lighting within the parking lot is not adequate.
This project will install new curbing, pavement, parking lot lighting, and ADA compliant driveway
approaches along Stockton Street. Additionally, this project will convert the existing post top lights to
brighter and more energy efficient LED lights. The existing accessible parking stalls will remain;
however, the striping will be redone with the rest of the parking lot. In order to install the appropriate
parking lot lighting, three trees will need to be removed from the middle of the parking lot.
Plans and specifications for this project were approved on December 7, 2022. Construction is
anticipated to start on June 20, 2023 (to accommodate the BOBS sports schedule). The City received
the following 11 bids for this project on April 19, 2023:
Bidder
Location Bid
Above/(Below)
Estimate
Engineer's Estimate
$ 961,307.00
George Reed
Modesto
$ 631,170.00
$ (330,137.00)
Consolidated Engineering, Inc.
Valley Springs
$ 645,513.70
$ (315,793.30)
Western Engineering
Loomis
$ 673,945.50
$ (287,361.50)
Sinclair General Engineering Const.
Oakdale
$ 750,973.31
$ (210,333.69)
APPROVED:
- -- -- -: --
Stephen Schwabauer, City Manager
\\cvcfilv02\pubwks$\WP\PROJECTS\PARKS\Salas\Parking Lot Improvements\CAward doc
4/20/2023
Adopt Resolution Awarding Contract for Sales Park Parking Lot Improvements to George Reed, Inc, of Modesto ($631,170), and Authorizing City Manager to
Execute Change Orders ($100,000)
May 17, 2023
Page 2
Dirt Dynasty, Inc.
McFadden Construction, Inc.
B&M Builders
Robert Burns Construction, Inc.
Martin General Engineering, Inc.
United Pavement Maintenance
The Design Build Inc. **
Farmington
Stockton
Rancho Cordova
Stockton
Rancho Cordova
Hughson
Sacramento
" Corrected Figure
*" Non -Responsive (Did not include receipt of Addendum No. 1)
$ 760,394.00
$ 768,739.18
$ 780,073.00
$ 799,266.54 *
$ 874,805.60
$ 888,220.00
$ 936,674.00 *
$ (200,913.00)
$ (192,567.82)
$ (181,234.00)
$ (162,040.46)
$ ( 86,501.40)
$ ( 73,087.00)
$ ( 24,633.00)
FISCAL IMPACT The project will have a minimal impact on total maintenance costs and will
improve accessibility along the park frontage and safety within the parking
lot.
FUNDING AVAILABLE: Fiscal Year 2022/23 Budget:
Parks Capital — (43299000.77020) PKCP-22009: $ 1,270,000
Andrew Keys
Andrew Keys
Deputy City Manager/Internal Services Director
Charles E. Swimley, Jr.
Public Works Director
Prepared by Sean Nathan, Senior Civil Engineer
CES/SN/tc
Attachment
cc: Parks Project Coordinator
PRCS Director, Jaromay
Signature: a Au -,&at
hi"I.".o I• .'-V -1 :l:,. 2f)!. IG. 51 POTS
Email: akeys@todi.gov
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SALAS PARK — PARKING LOT IMPROVEMENTS
2001 South Stockton Street CONTRACT
CITY OF LODI, CALIFORNIA
THIS CONTRACT made by and between the CITY OF LODI, State of California, herein
referred to as the "City," and GEORGE REED, INC., a California corporation, herein referred
to as the "Contractor."
WITNESSETH:
That the parties hereto have mutually covenanted and agreed, and by these presents do
covenant and agree with each other, as follows:
The complete Contract consists of the following documents which are incorporated herein by
this reference, to -wit:
Notice Inviting Bids
Information to Bidders
Certifications and Forms
General Provisions
Federal Requirements
Special Provisions
Bid Proposal
Contract
Contract Bonds
Federal Minimum Wage Rates
Plans
Addenda
The 2018 Edition,
Standard Specifications,
State of California,
Business and Transportation Agency,
Department of Transportation
City of Lodi Construction Specifications
All of the above documents, sometimes hereinafter referred to as the "Contract Documents,"
are intended to cooperate so that any work called for in one and not mentioned in the other is
to be executed the same as if mentioned in all said documents.
ARTICLE I - That for and in consideration of the payments and agreements hereinafter
mentioned, to be made and performed by the City and under the condition expressed in the
two bonds bearing even date with these presents and hereunto annexed, the Contractor
agrees with the City, at Contractor's cost and expense, to do all the work and furnish all the
materials except such as are mentioned in the specifications to be furnished by the City,
necessary to construct and complete in a good workmanlike and substantial manner and to
the satisfaction of the City the proposed improvements as shown and described in the
Contract Documents which are hereby made a part of the Contract.
ARTICLE II - The City hereby promises and agrees with the Contractor to employ, and does
hereby employ, the Contractor to provide all materials and services not supplied by the City
and to do the work according to the terms and conditions for the price herein, and hereby
contracts to pay the same as set forth in Section 5.600, "Measurement, Acceptance and
Payment," of the General Provisions, in the manner and upon the conditions above set forth;
and the said parties for themselves, their heirs, executors, administrators, successors and
assigns, do hereby agree to the full performance of the covenants herein contained.
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ARTICLE ill - The Contractor agrees to conform to the provisions of Chapter 1, Part 7,
Division 2 of the Labor Code. The Contractor and any Subcontractor will pay the general
prevailing wage rate and other employer payments for health and welfare, pension, vacation,
travel time, and subsistence pay, apprenticeship or other training programs. The
responsibility for compliance with these Labor Code requirements is on the prime contractor.
ARTICLE IV - And the Contractor agrees to receive and accept the following prices as full
compensation for furnishing all materials and for doing all the work contemplated and
embraced in this agreement; also for all loss or damage arising out of the nature of the work
aforesaid or from the action of the elements, or from any unforeseen difficulties or
obstructions which may arise or be encountered in the prosecution of the work until its
acceptance by the City, and for all risks of every description connected with the work; also for
all expenses incurred by or in consequence of the suspension or discontinuance of work and
for well and faithfully completing the work, and the whole thereof, in the manner and
according to the Plans and Contract Documents and the requirements of the Engineer under
them, to -wit:
This project consists of reconstructing the parking lot at Salas Park. The work includes
replacing pavement, reconstructing concrete curb, reconstructing three driveway approaches,
installing parking lot lighting, and other incidental and related work.
CONTRACT ITEMS
Item
Description
Mobilization, Temporary Facilities and
Demobilization
Qty
Unit Unit Price
LS $ 23,000.20
Total
$ 23,000.20
1
1
1
2
Demolition, Clearing and Grubbing, and
Grading
Concrete Curb
LS
$ 250,000.00
$ 250,000.00
3
2,040
135
LF
LF
$ 28.90
$ 91.00
$ 58,956.00
$ 12,285.00
4
Reinforced Concrete Curb
5
Misc. Concrete Apron
174
SF
$ 36.50
$ 6,351.00
6
Concrete Driveway Approach
1,110
SF
$ 22.00
$ 24,420.00
7
Asphalt Concrete
60,922
SF
$ 2.40
$ 146,212.80
8
Sewer Service Improvements
1
LS
$ 9,345.00
$ 9,345.00
9
Parking Lot Lighting System (3 Lights)
1
LS
$ 48,500.00
$ 48,500.00
10
LED Light Replacements
15
SF
$ 810.00
$ 12,150.00
11
Tree Root Surgery and Barriers
23
EA
$ 1,200.00
$ 27,600.00
12
Parking Lot Striping
1
LS
$ 12,350.00
$ 12,350.00
TOTAL $631.170.00
ARTICLE V - By my signature hereunder, as Contractor, I certify that I am aware of the
provisions of Section 3700 of the Labor Code, which requires every employer to be insured
against liability for workers' compensation or to undertake self-insurance in accordance with
the provisions of that code, and I will comply with such provisions before commencing the
performance of the work of this contract.
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ARTICLE Vi - It is further expressly agreed by and between the parties hereto that, should
there be any conflict between the terms of this instrument and the Bid Proposal of the
Contractor, then this instrument shall control and nothing herein shall be considered as an
acceptance of the said terms of said proposal conflicting herewith.
ARTICLE VII - The City is to furnish the necessary rights-of-way and easements and to
establish lines and grades for the work as specified under the Special Provisions. All labor or
materials not mentioned specifically as being done by the City will be supplied by the
Contractor to accomplish the work as outlined in the specifications.
ARTICLE VIII - The Contractor agrees to commence work pursuant to this contract and to
diligently prosecute to completion within 60 CALENDAR DAYS.
ARTICLE IX - State of California Senate Bill 854 requires the following:
No contractor or subcontractor may be listed on a bid proposal for a public works
project unless registered with the Department of Industrial Relations pursuant to Labor
Code section 1725.5 [with limited exceptions from this requirement for bid purposes
only under Labor Code section 1771.1(a)].
No contractor or subcontractor may be awarded a contract for public work on a public
works project unless registered with the Department of Industrial Relations pursuant to
Labor Code section 1725.5.
This project is subject to compliance monitoring and enforcement by the Department
of Industrial Relations.
ARTICLE X - Counterparts and Electronic Signatures
This Agreement and other documents to be delivered pursuant to this Agreement may be
executed in one or more counterparts, each of which will be deemed to be an original copy
and all of which, when taken together, will be deemed to constitute one and the same
agreement or document, and will be effective when counterparts have been signed by each of
the parties and delivered to the other parties. Each party agrees that the electronic
signatures, whether digital or encrypted, of the parties included in this Agreement are
intended to authenticate this writing and to have the same force and effect as manual
signatures. Delivery of a copy of this Agreement or any other document contemplated hereby,
bearing an original manual or electronic signature by facsimile transmission (including a
facsimile delivered via the Internet), by electronic mail in "portable document format' (".pdf")
or similar format intended to preserve the original graphic and pictorial appearance of a
document, or through the use of electronic signature software will have the same effect as
physical delivery of the paper document bearing an original signature.
WHEN SIGNING THIS CONTRACT, THE CONTRACTOR AGREES THAT THE TIME OF
COMPLETION FOR THIS CONTRACT IS REASONABLE AND THE CONTRACTOR
AGREES TO PAY THE CITY LIQUIDATED DAMAGES AS SET FORTH IN SECTION 6-
04.03 OF THE SPECIAL PROVISIONS. CONTRACTOR AGREES THAT THIS AMOUNT
MAY BE DEDUCTED FROM THE AMOUNT DUE THE CONTRACTOR UNDER THE
CONTRACT.
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IN WITNESS WHEREOF, the parties to these presents have hereunto set their hands the
year and date written below.
CONTRACTOR:
By
Title
(CORPORATE SEAL)
CITY OF LODI, a municipal corporation
LIM
STEPHEN SCHWABAUER
City Manager
Date:
Attest:
OLIVIA NASHED
City Clerk
Approved As To Form:
JANICE D. MAGDICH
City Attorney �e
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RESOLUTION NO. 2023-79
A RESOLUTION OF THE LODI CITY COUNCIL AWARDING THE CONTRACT
FOR SALAS PARK PARKING LOT IMPROVEMENTS TO GEORGE REED,
INC., OF MODESTO; AND AUTHORIZING THE CITY MANAGER TO
EXECUTE CHANGE ORDERS
WHEREAS, the Salas Park parking lot was originally constructed in 1984 and included
182 parking stalls, seven post -top area lights along the west side of the parking lot, and two
double -sided street lights along Stockton Street; and
WHEREAS, in 2013, the City modified the parking lot to create six Americans with
Disabilities Act (ADA) accessible parking stalls, which reduced the total number of stalls to 179;
and
WHEREAS, this project will install new curbing, pavement, parking lot lighting, and ADA
compliant driveway approaches along Stockton Street and convert the existing post -top lights to
brighter and more energy-efficient LED lights. While the existing accessible parking stalls will
remain, the striping will be redone with the rest of the parking lot, and in order to install the
appropriate parking lot lighting, three trees will need to be removed from the middle of the
parking lot; and
WHEREAS, plans and specifications for this project were approved on December 7,
2022, and construction is anticipated to start on June 20, 2023 (to accommodate the BOBS
sports schedule). The City received the following 11 bids for this project on April 19, 2023:
Bidder
Location
Bid
Above/(Below)
Estimate
George Reed
Modesto
$ 631,170.00
$ (330,137.00)
Consolidated Engineering, Inc.
Valley Springs
$ 645,513.70
$ (315,793.30)
Western Engineering
Loomis
$ 673,945.50
$ (287,361.50)
Sinclair General Engineering Const.
Oakdale
$ 750,973.31
$ (210,333.69)
Dirt Dynasty, Inc.
Farmington
$ 760,394.00
$ (200,913.00)
McFadden Construction, Inc.
Stockton
$ 768,739.18
$ (192,567.82)
B&M Builders
Rancho Cordova
$ 780,073.00
$ (181,234.00)
Robert Burns Construction, Inc.
Stockton
$ 799,266.54 *
$ (162,040.46)
Martin General Engineering, Inc.
Rancho Cordova
$ 874,805.60
$ ( 86,501.40)
United Pavement Maintenance
Hughson
$ 888,220.00
$ ( 73,087.00)
The Design Build, Inc.**
Sacramento
$ 936,674.00 *
$ ( 24,633.00)
" Corrected Figure
*" Non -Responsive (Did not include receipt of Addendum No. 1)
WHEREAS, staff recommends awarding the contract for Salas Park Parking Lot
Improvements to George Reed, Inc., of Modesto, in the amount of $631,170; and
WHEREAS, staff further recommends authorizing the City Manager to execute change
orders in an amount not to exceed $100,000.
NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby award
the contract for Salas Park Parking Lot Improvements to George Reed, Inc., of Modesto,
California, in the amount of $631,170; and
BE IT FURTHER RESOLVED that the Lodi City Council does hereby authorize the
City Manager to execute the contract and change orders in an amount not to exceed $100,000;
and
BE IT FURTHER RESOLVED, pursuant to Section 6.3q of the City Council Protocol
Manual (adopted 11/6/19, Resolution No. 2019-223), the City Attorney is hereby authorized to
make minor revisions to the above -referenced document(s) that do not alter the compensation
or term, and to make clerical corrections as necessary.
Dated: May 3, 2023
I hereby certify that Resolution No. 2023-79 was passed and adopted by the City
Council of the City of Lodi in a regular meeting held May 3, 2023 by the following votes:
AYES: COUNCIL MEMBERS — Bregman, Craig, Nakanishi, Yepez, and
Mayor Hothi
NOES: COUNCIL MEMBERS — None
ABSENT: COUNCIL MEMBERS — None
ABSTAIN: COUNCIL MEMBERS — None
OLIVIA NASHED
City Clerk
2023-79