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Home My WebLink AboutAgenda Report - May 3, 2023 C-04CITY OF Age s 0 t C A L I FORN IA AGENDA ITEM C-4 COUNCIL COMMUNICATION AGENDA TITLE: Adopt Resolution Awarding Contract for On -Call Well and Pump Repair Contract to Zim Industries, Inc., of Fresno ($995,750) and Appropriating Funds ($995,750) MEETING DATE: May 3, 2023 PREPARED BY: Public Works Director RECOMMENDED ACTIONS Adopt resolution awarding contract for On -Call Well and Pump Repair Contract to Zim Industries, Inc., of Fresno, in the amount of $995,750, and appropriating funds in the amount of $995,750. BACKGROUND INFORMATION: The City maintains 28 groundwater well sites throughout the city as part of our domestic water supply system. The groundwater wells require regular maintenance and inspection in order to function properly. Pulling the pumps from the wells and performing video inspections require special equipment and contractors that hold a state license that authorizes them to perform specialized work on water wells. This contract is to provide well and pump inspection and repair services on an on-call basis. The objective of this contract is to minimize delay in performing inspections and making the necessary repairs at water well facilities which will minimize the amount of time a well is out of service. Plans and specifications for this project were approved on January 4, 2023. The City received the following bid for this project on March 22, 2023: Above/(Below) Bidder Location Bid Engineer's Estimate Engineer's Estimate $765,500 Zim Industries, Inc. Fresno $995,750 $230,250 Although the bid received was over the engineer's estimate, current market forces have resulted in a shortage of available contractors licensed to perform this specialized work. Zim Industries, Inc., has been the successful bidder on several of the City's well projects and has consistently provided quality work. Staff recommends awarding contract for On -Call Well and Pump Repair to Zim Industries, Inc., of Fresno, in the amount of $995,750, and appropriating funds in the amount of $995,750. FISCAL IMPACT: Since this work will be conducted on an as -needed basis, staff may not utilize all funding reflected in the bid received. This project will not impact the General Fund. APPROVED: 9M�_ Stephen Schwabauer, City Manager \\cvcfilv02\pubwks$\WP\PROJECTS\WATER\On-Call Well and Pump Repair Contract\CAward.doc 4/14/2023 Adopt Resolution Awarding Contract for On -Call Well and Pump Repair Contract to Zim Industries, Inc., of Fresno ($995,750) and Appropriating Funds ($995,750) April 19, 2023 Page 2 FUNDING AVAILABLE: Requested Appropriation: Water Capital Funds (56199000.77020) $995,750 Andrew Keys Andrew Keys Deputy City Manager/Internal Services Director CLW- - Charles'E. Swimley, Jr. Public Works Director Prepared by Alicia Bernardino, Associate Civil Engineer CES/AB/CD Attachments cc Utilities Manager Public Works Management Analyst Construction Manager Zim Industries Signature: 0 r Xv�bj Email: akeys@lodi.gov \\cvcfilv02\pubwks$\WP\PROJECTS\WATER\On-Call Well and Pump Repair Contract\CAward.doc 4/14/2023 ON-CALL WELL AND PUMP REPAIR CONTRACT VARIOUS LOCATIONS CONTRACT CITY OF LODI, CALIFORNIA THIS CONTRACT made by and between the CITY OF LODI, State of California, herein referred to as the "City," ZIM INDUSTRIES, INC., a California corporation, herein referred to as the "Contractor." WITNESSETH: That the parties hereto have mutually covenanted and agreed, and by these presents do covenant and agree with each other, as follows: The complete Contract consists of the following documents which are incorporated herein by this reference, to -wit: Notice Inviting Bids Information to Bidders Certifications and Forms General Provisions Federal Requirements Special Provisions Bid Proposal Contract Contract Bonds Federal Minimum Wage Rates Plans Addenda The 2018 Edition, Standard Specifications, State of California, Business and Transportation Agency, Department of Transportation City of Lodi Construction Specifications All of the above documents, sometimes hereinafter referred to as the "Contract Documents," are intended to cooperate so that any work called for in one and not mentioned in the other is to be executed the same as if mentioned in all said documents. ARTICLE I - That for and in consideration of the payments and agreements hereinafter mentioned, to be made and performed by the City and under the condition expressed in the two bonds bearing even date with these presents and hereunto annexed, the Contractor agrees with the City, at Contractor's cost and expense, to do all the work and furnish all the materials except such as are mentioned in the specifications to be furnished by the City, necessary to construct and complete in a good workmanlike and substantial manner and to the satisfaction of the City the proposed improvements as shown and described in the Contract Documents which are hereby made a part of the Contract. ARTICLE II - The City hereby promises and agrees with the Contractor to employ, and does hereby employ, the Contractor to provide all materials and services not supplied by the City and to do the work according to the terms and conditions for the price herein, and hereby contracts to pay the same as set forth in Section 5.600, "Measurement, Acceptance and Payment," of the General Provisions, in the manner and upon the conditions above set forth; and the said parties for themselves, their heirs, executors, administrators, successors and assigns, do hereby agree to the full performance of the covenants herein contained. \\cvcfilv02\pubwks$\WP\PROJECTS\WATER\On-Call Well and Pump Repair Contract\CONTRACT.doc 03131/23 ARTICLE III - The Contractor agrees to conform to the provisions of Chapter 1, Part 7, Division 2 of the Labor Code. The Contractor and any Subcontractor will pay the general prevailing wage rate and other employer payments for health and welfare, pension, vacation, travel time, and subsistence pay, apprenticeship or other training programs. The responsibility for compliance with these Labor Code requirements is on the prime contractor. ARTICLE IV - And the Contractor agrees to receive and accept the following prices as full compensation for furnishing all materials and for doing all the work contemplated and embraced in this agreement; also for all loss or damage arising out of the nature of the work aforesaid or from the action of the elements, or from any unforeseen difficulties or obstructions which may arise or be encountered in the prosecution of the work until its acceptance by the City, and for all risks of every description connected with the work; also for all expenses incurred by or in consequence of the suspension or discontinuance of work and for well and faithfully completing the work, and the whole thereof, in the manner and according to the Plans and Contract Documents and the requirements of the Engineer under them, to -wit: This project consists of rehabilitating potable water wells at various locations throughout the City, and other incidental and related work, all as described in the specifications for this project. This is a 26 -month unit price bid that will be done on an on-call as needed basis. There is at least one planned well rehabilitation for Well No. 9. The City makes no guarantee that any more work will be needed and quantities shown on the bid form are only a rough estimate for five rehabilitations. For additional bid item descriptions refer to Section 6-07 "Description of Bid Items". CONTRACT ITEMS Item Description Qty Unit Unit Price Total 1 Mobilization and Demobilization 5 EA $78,000.00 $ 390,000.00 Removal/Reinstallation of Pump 2 and Pump Column (8 to 10 -inch 1000 LF $ 80.00 $ 80,000.00 diameter pump column 3 Removal/Reinstallation of Pump, 150 LF $ 175.00 $ 26,250.00 Pump Column and motor at Well 9 4 Roto -Brush and Bail Operations 30 HR $ 1,200.00 $ 36,000.00 5 Surge Block and Airlift 30 HR $ 1,600.00 $ 48,000.00 6 Video Inspections 10 EA $ 3,600.00 $ 36,000.00 7 Well Development 150 HR $ 650.00 $ 97,500.00 8 Furnish New (8 and 10 -inch 1150 LF $ 180.00 $ 207,000.00 diameter) Pump Column segments 10 Miscellaneous Equipment N/A LS $75,000.00 $ 75,000.00 Purchase and Service Allowance TOTAL 995 750.00 ARTICLE V - By my signature hereunder, as Contractor, I certify that I am aware of the provisions of Section 3700 of the Labor Code, which requires every employer to be insured against liability for workers' compensation or to undertake self-insurance in accordance with the provisions of that code, and I will comply with such provisions before commencing the performance of the work of this contract. 2 \\cvcfilv02\pubwks$\WP\PROJECTS\WATER\On-Call Well and Pump Repair Contract\CONTRACT.doc 03/31/23 ARTICLE VI - It is further expressly agreed by and between the parties hereto that, should there be any conflict between the terms of this instrument and the Bid Proposal of the Contractor, then this instrument shall control and nothing herein shall be considered as an acceptance of the said terms of said proposal conflicting herewith. ARTICLE VII - The City is to furnish the necessary rights-of-way and easements and to establish lines and grades for the work as specified under the Special Provisions. All labor or materials not mentioned specifically as being done by the City will be supplied by the Contractor to accomplish the work as outlined in the specifications. ARTICLE VIII - The length of the contract will be twenty-six (26) months, starting May 1, 2023 and ending June 30, 2025. The contract may be extended if agreed upon by the Contractor and the City. ARTICLE IX - State of California Senate Bill 854 requires the following No contractor or subcontractor may be listed on a bid proposal for a public works project unless registered with the Department of Industrial Relations pursuant to Labor Code section 1725.5 [with limited exceptions from this requirement for bid purposes only under Labor Code section 1771.1(a)]. No contractor or subcontractor may be awarded a contract for public work on a public works project unless registered with the Department of Industrial Relations pursuant to Labor Code section 1725.5. This project is subject to compliance monitoring and enforcement by the Department of Industrial Relations. WHEN SIGNING THIS CONTRACT, THE CONTRACTOR AGREES THAT THE TIME OF COMPLETION FOR THIS CONTRACT IS REASONABLE AND THE CONTRACTOR AGREES TO PAY THE CITY LIQUIDATED DAMAGES AS SET FORTH IN SECTION 6-04.03 OF THE SPECIAL PROVISIONS. CONTRACTOR AGREES THAT THIS AMOUNT MAY BE DEDUCTED FROM THE AMOUNT DUE THE CONTRACTOR UNDER THE CONTRACT. 3 \\cvcfilv02\pubwks$\WP\PROJECTS\WATER\On-Call Well and Pump Repair Contract\CONTRACT.doc 03/31/23 IN WITNESS WHEREOF, the parties to these presents have hereunto set their hands the year and date written below. CONTRACTOR: CITY OF LODI, a municipal corporation Title M STEPHEN SCHWABAUER City Manager Date: Attest: OLIVIA NASHED City Clerk (CORPORATE SEAL) Approved As To Form- JANICE D. MAGDICH City Attorney r1K 4 \\cvcfilv02\pubwks$\WP\PROJECTS\WATER\On-Call Well and Pump Repair Contract\CONTRACT.doc 03/31/23 Capital Improvement Plan FY 2022-2023 Project Title: Water Well Rehab I Munis Project Code: CIP List Proj # Section I: Description District Nos: All Project Length Priority On-call well and pump inspection and repair services on wells throughout the City. Justification/factor driving project On-call contract will minimize delay in performing inspection and making repairs by not having to go out to bid with every repair needed and will also minimize the amount of time a well is ouit of service by allowing a contractor to respond more quickly. Additional Information Section II: Estimated Proje Expenditure Prior Years FY 21122 Estimate Contracts $ - $ - $ - Total Capital Costs $ - $ - FY 22123 FY 23124 Budget $ 995,750 FY 24125 FY 25126 FY 26127 Future Yrs Total $ 995,750 $ - $ 995,750 $ - $ - $ - $ - $ - $ - $ 995,750 Section III: Funding Sourc( Funding Source(s) Prior Years FY 21122 Estimate 561 - Water Capital Outlay $ Total Project Financing $ - $ - FY 22123 FY 23124 Budget $ 995,750 $ 995,750 $ - FY 24125 FY 25126 FY 26127 $ - $ - $ - Future Yrs $ $ - $ Total 995,750 995,750 RESOLUTION NO. 2023-78 A RESOLUTION OF THE LODI CITY COUNCIL AWARDING A CONTRACT FOR ON-CALL WELL AND PUMP REPAIR TO ZIM INDUSTRIES, INC., OF FRESNO; AND FURTHER APPROPRIATING FUNDS WHEREAS, as part of the domestic water supply system, the City maintains 28 groundwater well sites, which require regular maintenance and inspection in order to function properly; and WHEREAS, this contract is to provide well and pump inspection and repair services on an on-call basis; and WHEREAS, plans and specifications for this project were approved on January 4, 2023. The City received the following bid for this project on March 22, 2023: Above/(Below) Bidder Location Bid Estimate Zim Industries, Inc. Fresno $995,750 $230,250 WHEREAS, staff recommends awarding the contract for On -Call Well and Pump Repair to Zim Industries, Inc., of Fresno, in the amount of $995,750; and WHEREAS, staff further recommends appropriating funds in the amount of $995,750 to the Water Capital Fund (56199000.77020). NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby award the contract for On -Call Well and Pump Repair to Zim Industries, Inc., of Fresno, California, in the amount of $995,750; and BE IT FURTHER RESOLVED that the Lodi City Council does hereby authorize the City Manager to execute the contract on behalf of the City; and BE IT FURTHER RESOLVED that the Lodi City Council does hereby appropriate funds in the amount of $995,750 to the Water Capital Fund (56199000.77020); and BE IT FURTHER RESOLVED, pursuant to Section 6.3q of the City Council Protocol Manual (adopted 11/6/19, Resolution No. 2019-223), the City Attorney is hereby authorized to make minor revisions to the above -referenced document(s) that do not alter the compensation or term, and to make clerical corrections as necessary. Dated: May 3, 2023 ----------------------------------------------------------------------- ----------------------------------------------------------------------- I hereby certify that Resolution No. 2023-78 was passed and adopted by the City Council of the City of Lodi in a regular meeting held May 3, 2023 by the following votes: AYES: COUNCIL MEMBERS — Bregman, Craig, Nakanishi, Yepez, and Mayor Hothi NOES: COUNCIL MEMBERS — None ABSENT: COUNCIL MEMBERS — None ABSTAIN: COUNCIL MEMBERS — None OLIVIA NASHED City Clerk 2023-78