HomeMy WebLinkAboutAgenda Report - April 5, 2023 C-08CITY OF
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AGENDA ITEM C
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COUNCIL COMMUNICATION
AGENDA TITLE: Adopt Resolution Authorizing City Manager to Execute Change Order No. 2 in the Amount of
$102,030, Authorize City Manager to Execute Future Change Orders Not -To -Exceed $50,000
for Transit Station Buildings Exterior Repair Project ($152,030)
MEETING DATE: April 5, 2023
PREPARED BY: Public Works Director
RECOMMENDED ACTION: Adopt Resolution authorizing City Manager to execute Change Order No. 2 in
the amount of $102,030, authorize City Manager to execute future Change
Orders not -to -exceed $50,000 for Transit Station Buildings Exterior Repair
Project ($152,030).
BACKGROUND INFORMATION: On June 15, 2022 Council awarded the contract for Transit Station Buildings
Exterior Repair Project located at 24 S. Sacramento Street to CMA Painting,
Inc., in the amount of $161,680; and authorized the City Manager to execute
Change Orders not -to -exceed $30,000. The Transit Station was restored and relocated to its current location in
2000. The project scope is intended to repair dry rot damage and repaint the building exterior.
As work progressed, substantial dry rot damage was discovered in various areas of the building structure behind the
exterior siding (Exhibit A). This level of damage was not anticipated by staff. After meeting with the Design
Architects, Structural Engineer and City Building Department it was determined that the best course of action is to
completely remove the exterior siding from the North and South Annex Buildings so the sheathing and structure
behind it can be inspected and properly repaired as needed. The buildings will then be wrapped with building paper
and new siding to meet current Building Codes.
Change Order No. 1 ($24,703.02) was executed on December 22, 2022 to repair additional dry rot damaged area
per Architectural Plans. If Change Order No. 2 is approved, the total project cost is $288,413.
Due to the age of the building and the workmanship uncovered to date, staff anticipates there may be additional
work required beyond the current known items. Staff is requesting City Manager authorization to execute additional
Change Orders not -to -exceed $50,000 to expedite the completion of the project for a total not -to -exceed Change
Order authority of $80,000.
FISCAL IMPACT: This project will increase the building lifespan, reduce maintenance costs and Facilities
staff time at the Transit Station. This work does not impact General Fund.
FUNDING AVAILABLE: FY 2021/2022 CIP Budget
State of Good Repair Funds (60599000.77020) $152,300
Andrew Keys
Deputy City Manager/Internal Services Director
MU—P
Charles E. Swimley, Jr.
Public Works Director
Prepared by Gary Wiman, Construction Project Manager
CES/GW/cd
Attachment
Cc: Transportation Manager
APPROVED: Steve schwabauer
Stephen Schwabauer, City Manager
\\cvcfilv02\pubwks$\WP\PROJECTS\TRANSIT\Transit Station Exterior Repair 2021\CC Transit Station Ext Repair CO 2 docx 3/22/2023
Exhibit A
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RESOLUTION NO. 2023-63
A RESOLUTION OF THE LODI CITY COUNCIL AUTHORIZING THE
CITY MANAGER TO EXECUTE CHANGE ORDER NO. 2
AND FUTURE CHANGE ORDERS FOR THE
TRANSIT STATION BUILDINGS EXTERIOR REPAIR PROJECT
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WHEREAS, on June 15, 2022 Council awarded the contract for the Transit Station
Buildings Exterior Repair Project, located at 24 South Sacramento Street, to CMA Painting,
Inc., in the amount of $161,680; and authorized the City Manager to execute change orders in
an amount not to exceed $30,000; and
WHEREAS, as work progressed, substantial dry rot damage was discovered in various
areas of the building structure behind the exterior siding; and
WHEREAS, due to the age of the building and the workmanship uncovered to date, staff
anticipates there may be additional work required beyond the current known items; and
WHEREAS, staff recommends authorizing the City Manager to execute Change Order
No. 2, in the amount of $102,030, for the Transit Station Buildings Exterior Repair Project; and
WHEREAS, staff further recommends authorizing the City Manager to execute future
change orders in an amount not to exceed $50,000.
NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby
authorize the City Manager to execute Change Order No. 2 to the contract for the Transit
Station Buildings Exterior Repair Project, in the amount of $102,030; and
BE IT FURTHER RESOLVED that the Lodi City Council does hereby authorize the
City Manager to execute future change orders in an amount not to exceed $50,000; and
BE IT FURTHER RESOLVED, pursuant to Section 6.3q of the City Council Protocol
Manual (adopted 11/6/19, Resolution No. 2019-223), the City Attorney is hereby authorized to
make minor revisions to the above -referenced document(s) that do not alter the compensation
or term, and to make clerical corrections as necessary.
Dated: April 5, 2023
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I hereby certify that Resolution No. 2023-63 was passed and adopted by the City
Council of the City of Lodi in a regular meeting held April 5, 2023 by the following votes:
AYES: COUNCIL MEMBERS — Bregman, Craig, Yepez, and Mayor Hothi
NOES: COUNCIL MEMBERS — None
ABSENT: COUNCIL MEMBERS — Nakanishi
ABSTAIN: COUNCIL MEMBERS — None
OLIVIA NASHED
City Clerk
2023-63