HomeMy WebLinkAboutAgenda Report - April 5, 2023 C-07CITY OF
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COUNCIL COMMUNICATION
AGENDA TITLE: Adopt Resolution Ratifying Expenses and Authorizing City Manager to Execute Change
Order No. 1 to Purchase Order No. 2230171, Not -To -Exceed $33,090 for the Purchase
of 120 Microfiltration Modules from Pall Corporation of Cortland, New York
MEETING DATE: April 5, 2023
PREPARED BY: Public Works Director
RECOMMENDED ACTION: Adopt Resolution Ratifying Expenses and Authorizing City Manager to
Execute Change Order No. 1 to Purchase Order No. 2230171, Not -
To -Exceed $33,090 for the Purchase of 120 Microfiltration Modules
from Pall Corporation of Cortland, New York.
BACKGROUND INFORMATION: In December 2022, City Council approved the purchase of 120
microfiltration modules which were to be installed at the City's Surface
Water Treatment Facility. The modules have since been delivered.
As Noted in the December 21, 2022 Council Communication, Pall Corporation offered a $36,000 discount if the
order was placed in 2022. Due to the very short notice of the savings opportunity, staff rushed to prepare the
purchase order for this Council action and inadvertently left off the sales tax in the amount of $33,090.
If approved, this change order ($33,090) includes the sales tax amount which needs to be retained. A late fee
of $6,017 was to be assessed in late March; however, with Deputy City Manager approval, a payment was
made prior to Council authorization in order to spare the expense.
Staff recommends ratifying these expenses and authorizing the City Manager to Execute Change Order No. 1
to Purchase Order No. 2230171, Not -To -Exceed $33,090 for the Purchase of 120 Microfiltration Modules from
Pall Corporation of Cortland, New York.
FISCAL IMPACT: Funds for the filters are budgeted in the Water Plant Operations budget. This
project will not impact the General Fund.
FUNDING AVAILABLE: Fiscal Year 2022/23 Budget:
Water Plant Operating Fund (56052005)
Andrew Keys
Andrew Keys
Deputy City Manager/Internal Services Director
a" U, D
Charles E. Swimley, Jr
Public Works Director
Prepared by Travis Kahrs, Water Plant Superintendent
CES/TK/tw
Attachment
APPROVED: ..:...,
Stephen Schwabauer, City Manager
\\pwadc02\msc$\GR0UP\ADMIN\Council\2023\04052023\Pall\Pall CC doc 3/29/2023
RESOLUTION NO. 2023-62
A RESOLUTION OF THE LODI CITY COUNCIL RATIFYING EXPENSES AND
AUTHORIZING THE CITY MANAGER TO EXECUTE CHANGE ORDER NO. 1
TO PURCHASE ORDER NO. 2230171 FOR THE PURCHASE OF 120
MICROFILTRATION MODULES FROM PALL CORPORATION, OF
CORTLAND, NEW YORK
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WHEREAS, in December 2022, City Council approved the purchase of 120
microfiltration modules which were to be installed at the City's Surface Water Treatment
Facility; and
WHEREAS, the modules have since been delivered, however, due to the urgency with
which the initial purchase order was submitted, sales tax was not included in the total amount;
and
WHEREAS, staff recommends ratifying expenses and authorizing the City Manager to
execute Change Order No. 1 to Purchase Order No. 2230171, in an amount not to exceed
$39,107, for the purchase of 120 microfiltration modules from Pall Corporation, of Cortland,
New York.
NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby ratify
expenses and authorize the City Manager to execute Change Order No. 1 to Purchase Order
No. 2230171, in an amount not to exceed $39,107, for the purchase of 120 microfiltration
modules from Pall Corporation, of Cortland, New York; and
BE IT FURTHER RESOLVED, pursuant to Section 6.3q of the City Council Protocol
Manual (adopted 11/6/19, Resolution No. 2019-223), the City Attorney is hereby authorized to
make minor revisions to the above -referenced document(s) that do not alter the compensation
or term, and to make clerical corrections as necessary.
Dated: April 5, 2023
I hereby certify that Resolution No. 2023-62 was passed and adopted by the City
Council of the City of Lodi in a regular meeting held April 5, 2023 by the following votes:
AYES: COUNCIL MEMBERS — Bregman, Craig, Yepez, and Mayor Hothi
NOES: COUNCIL MEMBERS — None
ABSENT: COUNCIL MEMBERS — Nakanishi
ABSTAIN: COUNCIL MEMBERS — None
OLIVIA NASHED
City Clerk
2023-62