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HomeMy WebLinkAboutAgenda Report - April 5, 2023 C-06CITY OF • o i CALIFORNIA AGENDA ITEM C06 COUNCIL COMMUNICATION AGENDA TITLE: Adopt Resolution Awarding Contract for Turner and Century Resurfacing Project to Consolidated Engineering, Inc., of Valley Springs ($660,130), and Authorize City Manager to Execute Change Orders ($150,000), and Appropriate Funds ($932,765) MEETING DATE: April 5, 2023 PREPARED BY: Public Works Director RECOMMENDED ACTION: Adopt resolution awarding Contract for Turner and Century Resurfacing Project to Consolidated Engineering, Inc. of Valley Springs, in the amount of $660,130, and authorize City Manager to execute change orders in the amount of $150,000. BACKGROUND INFORMATION: This project includes localized pavement repair, the application of approximately 16,000 square yards of rubberized asphalt cape seal and fiberized slurry seal. The project limits will include Turner Road (from Stockton Street to the Highway 99) and Century Boulevard (from Ham Lane to WID Canal), as shown on Exhibit A. The rubberized asphalt cape seal is a combination of a rubberized chip seal comprising the bottom layer followed with an upper layer of fiberized slurry seal (slurry seal with strands of glass fiber added). In addition, there will be 11 curb ramps that will be reconstructed to be made ADA accessible. Specifications for this project were originally approved on January 4, 2023. On March 8, 2023, the City received seven bids, five of them were responsive. Two of the bids were deemed unresponsive because they did not include the receipt of addendum. The City received the following bids: Bidder Location Bid Above/(Below) Estimate Engineer's Estimate $812,200.00 Consolidated Engineering, Inc. Valley Springs $ 660,130.00 $ (152,070.00) George Reed Modesto $ 686,525.00 $ (125,675.00) Knife River* Stockton $ 760,895.00 $ (51,305.00) QA Constructors, Inc. San Francisco $820,840.00 $ 8,640.00 All American Construction, Inc. Live Oak $835,750.00 $ 23,550.00 Pavement Coatings Co. Sacramento $889,190.00 $ 76,990.00 B&M Builders, Inc.* Rancho Cordova $993,660.00 $ 181,460.00 *Unresponsive APPROVED: St.,{M, z'�,2oxe10:o1PDT, Stephen Schwabauer, City Manager \\cvcfilv02\pubwks$\WP\PROJECTS\STREETS\2021 Turner and Century Resurfacing Project\CAward doc 3/23/2023 Adopt Resolution Awarding Contract for Turner and Century Resurfacing Project to Consolidated Engineering, Inc , of Valley Springs ($660,130), and Authorize City Manager to Execute Change Orders ($100,000) April 5, 2023 Page 2 This project included a DBE participation goal of 17.0 percent. The lowest bidder obtained DBE participation of 22.4 percent. The City's DBE Liaison Officer reviewed the bid submittal documents and determined that the low bidder, Consolidated Engineering, Inc., did in fact comply with all DBE requirements and qualifies for contract award. Staff recommends adopting a resolution awarding Contract for Turner and Century Resurfacing Project to Consolidated Engineering, Inc. of Valley Springs, in the amount of $660,130, and authorizing City Manager to execute change orders in the amount of $150,000. FISCAL IMPACT By investing in the recommended maintenance project, significant capital dollars will be saved by extending the useful life of the pavement and foregoing more costly pavement reconstruction. The difference in the project bid and the requested appropriation is to account for unforeseen changes in the work, staff time, and to take advantage of the very competitive unit costs by expanding the project scope within the funding limits. This project does not impact the General Fund. FUNDING AVAILABLE: Appropriation needed. Federal Transportation Improvement Program (30799000.77020): $ 769,410 Gas Tax (30299000.77020).$163,355 TOTAL $932,765 ojrvt�� xv�gbj Andrew Keys Deputy City Manager/Internal Services Director -J�-rp Charles E. Swirnle , Jr. Public Works Director Prepared by Alice Bernardino, Associate Civil Engineer CES/AB/cd Attachments cc: Utility Superintendent Consolidated Engineering, Inc. \\cvcfilv02\pubwks$\WP\PROJECTS\STREETS\2021 Turner and Century Resurfacing Project\CAward doc 3/23/2023 r '4�44 04 - 4 W441601 04 � �P �IFORa� TURNER AND CENTURY RESURFACING PROJECT VARIOUS LOCATIONS CONTRACT STPL-5145(052) CITY OF LODI, CALIFORNIA THIS CONTRACT made by and between the CITY OF LODI, State of California, herein referred to as the "City," and CONSOLIDATED ENGINEERING, INC., a California corporation, herein referred to as the "Contractor." WITNESSETH: That the parties hereto have mutually covenanted and agreed, and by these presents do covenant and agree with each other, as follows: The complete Contract consists of the following documents which are incorporated herein by this reference, to -wit: Notice Inviting Bids Information to Bidders Certifications and Forms General Provisions Federal Requirements Special Provisions Bid Proposal Contract Contract Bonds Federal Minimum Wage Rates Plans Addenda The 2018 Edition, Standard Specifications, State of California, Business and Transportation Agency, Department of Transportation City of Lodi Construction Specifications All of the above documents, sometimes hereinafter referred to as the "Contract Documents," are intended to cooperate so that any work called for in one and not mentioned in the other is to be executed the same as if mentioned in all said documents. ARTICLE I - That for and in consideration of the payments and agreements hereinafter mentioned, to be made and performed by the City and under the condition expressed in the two bonds bearing even date with these presents and hereunto annexed, the Contractor agrees with the City, at Contractor's cost and expense, to do all the work and furnish all the materials except such as are mentioned in the specifications to be furnished by the City, necessary to construct and complete in a good workmanlike and substantial manner and to the satisfaction of the City the proposed improvements as shown and described in the Contract Documents which are hereby made a part of the Contract. ARTICLE II - The City hereby promises and agrees with the Contractor to employ, and does hereby employ, the Contractor to provide all materials and services not supplied by the City and to do the work according to the terms and conditions for the price herein, and hereby contracts to pay the same as set forth in Section 5.600, "Measurement, Acceptance and Payment," of the General Provisions, in the manner and upon the conditions above set forth; and the said parties for themselves, their heirs, executors, administrators, successors and assigns, do hereby agree to the full performance of the covenants herein contained. 03/08/23 ARTICLE III - The Contractor agrees to conform to the provisions of Chapter 1, Part 7, Division 2 of the Labor Code. The Contractor and any Subcontractor will pay the general prevailing wage rate and other employer payments for health and welfare, pension, vacation, travel time, and subsistence pay, apprenticeship or other training programs. The responsibility for compliance with these Labor Code requirements is on the prime contractor. ARTICLE IV - And the Contractor agrees to receive and accept the following prices as full compensation for furnishing all materials and for doing all the work contemplated and embraced in this agreement; also for all loss or damage arising out of the nature of the work aforesaid or from the action of the elements, or from any unforeseen difficulties or obstructions which may arise or be encountered in the prosecution of the work until its acceptance by the City, and for all risks of every description connected with the work; also for all expenses incurred by or in consequence of the suspension or discontinuance of work and for well and faithfully completing the work, and the whole thereof, in the manner and according to the Plans and Contract Documents and the requirements of the Engineer under them, to -wit: Perform the work necessary to provide localized pavement repair, resurface of Turner Road and Century Boulevard with slurry seal and rubberized cape seal (rubberized chip seal & slurry seal), provide ADA improvements, and other incidental and related work, all as shown on these specifications for the above project. See Section 6-07 "Description of Bid Items" and Attachments A abd B for additional information. CONTRACT ITEMS Item Description Qty Unit Unit Price Total 1 Mobilization, Traffic Control 1 LS $ 105,400.00 $ 105,400.00 2 Provide 7.5" Pavement Repair 29,000 SF $ 7.00 $ 203,000.00 3 Provide 5" Pavement Repair 15,000 SF $ 5.29 $ 79,350.00 4 Apply Chip Seal 16,000 SY $ 5.70 $ 91,200.00 5 Apply Slurry Seal 16,000 SY $ 2.28 $ 36,480.00 6 Replace Traffic Loops 7 EA $ 750.00 $ 5,250.00 7 Replace Sidewalk/Curb Ramps 4,500 SF $ 23.00 $ 103,500.00 8 Install Truncated Domes 150 SF $ 75.00 $ 11,250.00 9 Install / Relocate Signs/Posts 4 EA $ 425.00 j $ 1,700.00 10 Provide Traffic Striping 1 LS $ 23,000.00 $ 23,000.00 TOTAL $ 660,130.00 ARTICLE V - By my signature hereunder, as Contractor, I certify that I am aware of the provisions of Section 3700 of the Labor Code, which requires every employer to be insured against liability for workers' compensation or to undertake self-insurance in accordance with the provisions of that code, and I will comply with such provisions before commencing the performance of the work of this contract. ARTICLE VI - It is further expressly agreed by and between the parties hereto that, should there be any conflict between the terms of this instrument and the Bid Proposal of the Contractor, then this instrument shall control and nothing herein shall be considered as an acceptance of the said terms of said proposal conflicting herewith. 2 03/08/23 ARTICLE V11 - The City is to furnish the necessary rights-of-way and easements and to establish lines and grades for the work as specified under the Special Provisions. All labor or materials not mentioned specifically as being done by the City will be supplied by the Contractor to accomplish the work as outlined in the specifications. ARTICLE VIII - The Contractor agrees to commence work pursuant to this contract within 15 calendar days after the City Manager has executed the contract and to diligently prosecute to completion within 60 CALENDAR DAYS. ARTICLE IX - State of California Senate Bill 854 requires the following • No contractor or subcontractor may be listed on a bid proposal for a public works project unless registered with the Department of Industrial Relations pursuant to Labor Code section 1725.5 [with limited exceptions from this requirement for bid purposes only under Labor Code section 1771.1(a)]. • No contractor or subcontractor may be awarded a contract for public work on a public works project unless registered with the Department of Industrial Relations pursuant to Labor Code section 1725.5. ■ This project is subject to compliance monitoring and enforcement by the Department of Industrial Relations. 3 03/08/23 WHEN SIGNING THIS CONTRACT, THE CONTRACTOR AGREES THAT THE TIME OF COMPLETION FOR THIS CONTRACT IS REASONABLE AND THE CONTRACTOR AGREES TO PAY THE CITY LIQUIDATED DAMAGES AS SET FORTH IN SECTION 6-04.03 OF THE SPECIAL PROVISIONS. CONTRACTOR AGREES THAT THIS AMOUNT MAY BE DEDUCTED FROM THE AMOUNT DUE THE CONTRACTOR UNDER THE CONTRACT. IN WITNESS WHEREOF, the parties to these presents have hereunto set their hands the year and date written below. CONTRACTOR: CITY OF LODI, a municipal corporation By: Title By: STEPHEN SCHWABAUER City Manager Date: Attest OLIVIA NASHED City Clerk (CORPORATE SEAL) Approved As To Form: JANICE D. MAGDICH City Attorney C—e' 4 03/08/23 Capital Improvement Plan FY 2022-2023 Project Title: Turner and Century Resurfacing I Munis Project Code: CIP List Proj # Section I: Description District Nos: 2,3,5 Project Length Priority Pavement repair and application of rubberized asphalt cape seal and fiberized slurry seal on Turner Road (from Stockton Street to Highway 99) and Century Boulevard (from Ham Lane to WID canal). Justification/factor driving project Additional Information Section II: Estimated Proje Expenditure Contracts Internal Staff Miscellaneous Total Capital Costs Prior Years FY 21122 Estimate $ - $ - $ - $ - $ - $ - $ $ $ $ FY 22123 FY 23124 Budget 892,765 20,000 20,000 932,765 $ - FY 24125 FY 25126 FY 26127 $ - $ - $ - Future Yrs $ - Total $ 892,765 $ 20,000 $ 20,000 $ - $ 932,765 Section III: Funding Sourc( Funding Source(s) 307- Federal Streets 302 - Gas Tax 2103 Total Project Financing Prior Years FY 21122 Estimate $ $ $ $ - $ - $ $ $ FY 22123 FY 23124 Budget 769,410 163,355 932,765 $ - FY 24125 FY 25126 FY 26127 $ - $ - $ - Future Yrs $ $ $ $ - $ Total 769,410 163,355 - 932,765 RESOLUTION NO. 2023-61 A RESOLUTION OF THE LODI CITY COUNCIL AWARDING THE CONTRACT FOR THE TURNER ROAD AND CENTURY BOULEVARD RESURFACING PROJECT TO CONSOLIDATED ENGINEERING, INC., OF VALLEY SPRINGS; AUTHORIZING THE CITY MANAGER TO EXECUTE CHANGE ORDERS; AND FURTHER APPROPRIATING FUNDS WHEREAS, this project includes localized pavement repair and the application of approximately 16,000 square yards of rubberized asphalt cape seal and fiberized slurry seal; and WHEREAS, the project limits will include Turner Road (from Stockton Street to the Highway 99) and Century Boulevard (from Ham Lane to WID Canal); and WHEREAS, specifications for this project were approved on January 4, 2023. On March 8, 2023, the City received the following seven bids; five of them were responsive: Bidder Consolidated Engineering, Inc. George Reed Knife River* QA Constructors, Inc. All American Construction, Inc. Pavement Coatings Co. B&M Builders, Inc.* *Unresponsive Above/(Below) Location Bid Estimate Valley Springs $660,130 $ (152,070) Modesto $686,525 $ (125,675) Stockton $760,895 $ (51,305) San Francisco $820,840 $ 8,640 Live Oak $835,750 $ 23,550 Sacramento $889,190 $ 76,990 Rancho Cordova $993,660 $ 181,460 WHEREAS, staff recommends awarding the contract for the Turner Road and Century Boulevard Resurfacing Project to Consolidated Engineering, Inc., of Valley Springs, in the amount of $660,130, and authorizing the City Manager to execute change orders in an amount not to exceed $150,000; and WHEREAS, staff further recommends appropriating funds in the amount of $769,410 to the Federal Transportation Improvement Program (30799000.77020) and funds in the amount of $163,355 to the Gas Tax Fund (30299000.77020). NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby award the contract for the Turner Road and Century Boulevard Resurfacing Project to Consolidated Engineering, Inc., of Valley Springs, California, in the amount of $660,130; and BE IT FURTHER RESOLVED that the Lodi City Council does hereby authorize the City Manager to execute the contract and change orders in an amount not to exceed $150,000; and BE IT FURTHER RESOLVED that the Lodi City Council does hereby appropriate funds as set forth above; and BE IT FURTHER RESOLVED, pursuant to Section 6.3q of the City Council Protocol Manual (adopted 11/6/19, Resolution No. 2019-223), the City Attorney is hereby authorized to make minor revisions to the above -referenced document(s) that do not alter the compensation or term, and to make clerical corrections as necessary. Dated: April 5, 2023 I hereby certify that Resolution No. 2023-61 was passed and adopted by the City Council of the City of Lodi in a regular meeting held April 5, 2023 by the following votes: AYES: COUNCIL MEMBERS — Bregman, Craig, Yepez, and Mayor Hothi NOES: COUNCIL MEMBERS — None ABSENT: COUNCIL MEMBERS — Nakanishi ABSTAIN: COUNCIL MEMBERS — None OLIVIA NASHED City Clerk 2023-61