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HomeMy WebLinkAboutAgenda Report - April 5, 2023 C-05_,,• CITY OF +fo l CALIFORNIA AGENDA ITEM C065 COUNCIL COMMUNICATION AGENDA TITLE: Adopt Resolution Authorizing City Manager's Approval to Purchase Chevrolet Silverado 250OHD from Future Chevrolet Fleet Services, Sacramento, CA and Appropriate Funds in the Amount of $56,999.18 MEETING DATE: April 5, 2023 PREPARED BY: Parks, Recreation & Cultural Services Director RECOMMENDED ACTION: Adopt resolution authorizing City Manager's approval to purchase Chevrolet Silverado 250OHD from Future Chevrolet Fleet Services, Sacramento, CA and appropriate funds in the amount of $56,999.18. BACKGROUND INFORMATION. City Council approved Parks, Recreation and Cultural Services (PRCS) to purchase a new truck at Fiscal Year 2021/2022 mid -year. Due to inventory shortages, PRCS was unable to locate a truck meeting certain specifications and therefore the funds were not encumbered by June 30, 2022. Fleet Services has located a vehicle that meets PRCS' specifications. PRCS is requesting approval to move forward with the purchase and appropriate funds from Fund Balance back into Vehicle Replacement Fund. FISCAL IMPACT: Appropriate funds from Fund Balance to Vehicle Replacement Fund FUNDING AVAILABLE: Vehicle Replacement Fund $56,999.18 (64799100.77040 - Expense) Andrew Keys Andrew Keys Deputy City Manager/Internal Services Director dti W_, Christina Jaromay Parks, Recreation and Cultural Services Director MM cc: City Attorney APPROVED: Stephen Schwabauer, City Manager CHEVIZ©LEr FLEET CENTER Future Chevrolet Fleet Services 4811 Madison Ave. Sacramento CA, 95841 www. f u lu recti eyyof sa c. coni DATE I02/k5/23 INVOICE 234937 INVOICE J.R. O'GRADY, FLEET DIRECTOR Cell 775.813.2421 Direct 916-338-7322 JROGRADY(a)FUTURECHEVYOFSAC.COM CUSTOMER NAME CITY OF LODI PHONE NUMBER 209-693-0406 ADDRESS 221 WEST PINE ST LODI, CA 95241 EMAIL ADDRESS MSINCLAIR@LODI.GOV YEAR Vehicle VIN/ORDER#/BID# 2023 CHEVY SILVERADO 250OHD 1 GC2LE7XPF236588 Item Description: DEALER ASKING PRICE $58,045 YOUR FUTURE CHEVROLET FLEET PRICE $52,539.65 UPFIT INCLUDED IN PRICE DOCUMENTATION FEE $85 ELECTRONIC FILE FEE $33 SALES TAX @ 8.25% $4,341.53 TOTAL OWED TO FUTURE CHEVROLET $56,999.18 RESOLUTION NO. 2023-60 A RESOLUTION OF THE LODI CITY COUNCIL AUTHORIZING THE CITY MANAGER'S APPROVAL TO PURCHASE CHEVROLET SILVERADO 2500HD FROM FUTURE CHEVROLET FLEET SERVICES, OF SACRAMENTO; AND FURTHER APPROPRIATING FUNDS WHEREAS, City Council approved Parks, Recreation and Cultural Services (PRCS) to purchase a new truck at Fiscal Year 2021/2022 mid -year; and WHEREAS, due to inventory shortages, PRCS was unable to locate a truck meeting certain specifications and therefore the funds were not encumbered; and WHEREAS, Fleet Services has located a vehicle that meets PRCS' specifications. NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby authorize the City Manager's approval to purchase a Chevrolet Silverado 2500HD from Future Chevrolet Fleet Services, of Sacramento, California, in the amount of $56,999.18; and BE IT FURTHER RESOLVED that funds in the amount of $56,999.18 be appropriated to account 64799100.77040 - Expense; and BE IT FURTHER RESOLVED pursuant to Section 6.3q of the City Council Protocol Manual (Res. No. 2019-223), the City Attorney is hereby authorized to make minor revisions to the above -referenced document(s) that do not alter the compensation or term, and to make clerical corrections as necessary. Dated: April 5, 2023 I hereby certify that Resolution No. 2023-60 was passed and adopted by the City Council of the City of Lodi in a regular meeting held April 5, 2023, by the following vote: AYES: COUNCIL MEMBERS — Bregman, Craig, Yepez, and Mayor Hothi NOES: COUNCIL MEMBERS — None ABSENT: COUNCIL MEMBERS — Nakanishi ABSTAIN: COUNCIL MEMBERS — None OLIVIA NASHED City Clerk 2023-60