HomeMy WebLinkAboutAgenda Report - May 17, 2023 C-05CITY OF
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CALIFORNIA
COUNCIL COMMUNICATION
AGENDA ITEM
C-5
AGENDA TITLE: Approve Plans and Specifications and Authorize Advertisement for Bids for Stormwater
Trash Collection Project — Phase 4 (2023) and Adopt Resolution Authorizing City
Manager to Award Contract to Lowest Responsive Bidder ($500,000), and Execute
Change Orders ($50,000)
MEETING DATE:
PREPARED BY:
May 17, 2023
Public Works Director
RECOMMENDED ACTION: Approve plans and specifications and authorize advertisement for bids for
Stormwater Trash Collection Project — Phase 4 (2023) and adopt resolution
authorizing City Manager to award Contract to lowest responsive bidder in
an amount not -to -exceed $500,000, and execute change orders in an amount not -to -exceed $50,000.
BACKGROUND INFORMATION: The City is permitted by the State Water Board to discharge stormwater
into the Mokelumne River under the statewide general permit for small
municipal storm sewer systems (referred to as MS4s).
The State has mandated that all trash (items as small as a cigarette) be collected prior to discharging to rivers
or streams, and has specified a compliance deadline of December 2030. Trash that blows out of overfilled
garbage cans (or littered) gets washed into our storm drain system and discharged into the river if it is not
captured prior. Approximately one-third of the City's storm drainage system ends up discharging into the
Mokelumne River.
Staff anticipates a total of 9 phases in order to comply with the State's requirement with three phases constructed
so far. Staff is prioritizing locations by high risk land uses (as required by the State), size of outfall, and size of
drainage area. Phase 4 is proposed to cover the eighty-five acres served by Outfall Drainage Area 9. The
remaining cost of this program is estimated at $4 million, over the next 7 years and is included in the Wastewater
Enterprise Financial Plan.
The project will install a trash capture device upstream of the Outfall No. 9 discharge point, as shown on Exhibit
A. The device will be approximately 11 feet in diameter and 23 feet in depth, with only a manhole opening visible
at the surface. The plans and specifications are on file in the Public Works Department. The planned bid
opening date is June 14, 2022. The project estimate is $400,000.
Staff recommends approving plans and specifications and authorize advertisement for bids for Stormwater Trash
Collection Project — Phase 4 (2023) and adopt resolution authorizing City Manager to award Contract to lowest
responsive bidder in an amount not -to -exceed $500,000, and execute change orders in an amount not -to -exceed
$50,000.
APPROVED: 7=7.
Stephen Schwabauer, City Manager
\\cvcfilv02\pubwks$\WP\PROJECTS\STORMDRN\Stormwater Trash Collection Phase 4 (2023) and Lincoln Pump Station\CPSA-Awardl.docx 5/3/2023
Approve Plans and Specifications and Authorize Advertisement for Bids for Stormwater Trash Collection Project — Phase 4 (2023) and Adopt Resolution Authorizing City
Manager to Award Contract to Lowest Responsive Bidder ($500,000), and Execute Change Orders ($50,000).
May 17, 2023
Page 2
FISCAL IMPACT: This project will advance the City's efforts toward compliance with this unfunded
State mandate while slightly increasing annual storm drainage maintenance costs
for the trash capture device. This project will not impact the General Fund.
FUNDING AVAILABLE: Budgeted Fiscal Year 2023/24- Wastewater Capital
PWWW-21003 (53199000.77020): $800,000
Andrew Keys
Andrew Keys
Deputy City Manager/Internal Services Director
CLr-,
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Charles E. Swimley, Jr.
Public Works Director
Prepared by Jimi Billigmeier, Associate Civil Engineer
CES/JB/cd
Attachments
cc: Andrew Richle, Utilities Superintendent
\\cvcfilv02\pubwks$\WP\PROJECTS\STORMDRN\Stormwater Trash Collection Phase 4 (2023) and Lincoln Pump Station\CPSA-Awardl.docx5/3/2023
EXHIBIT A
STORMWATER TRASH COLLECTION PROJECT -
PHASE 4 (2023)
SITE MAP
Legend
0 Outfall 9 Boundary
Trash Capture Device Location
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RESOLUTION NO. 2023-89
A RESOLUTION OF THE LODI CITY COUNCIL AUTHORIZING THE
CITY MANAGER TO AWARD THE CONTRACT TO THE LOWEST
RESPONSIVE BIDDER FOR STORMWATER TRASH COLLECTION PROJECT
— PHASE 4 (2023) AND TO EXECUTE CHANGE ORDERS
WHEREAS, the City is permitted by the State Water Board to discharge stormwater into
the Mokelumne River under the statewide general permit for small municipal storm sewer
systems (referred to as MS4s); and
WHEREAS, the State has mandated that all trash be collected prior to discharging to
rivers or streams, and has specified a compliance deadline of December 2030; and
WHEREAS, approximately one-third of the City's storm drainage system discharges into
the Mokelumne River; and
WHEREAS, Phase 4 of the project will install a trash capture device upstream of the
Outfall No. 9 discharge point that will be approximately 11 feet in diameter and 23 feet in depth,
with only a manhole opening visible at the surface; and
WHEREAS, staff recommends authorizing the City Manager to award the contract to the
lowest responsive bidder, in an amount not to exceed $500,000; and
WHEREAS staff also recommends authorizing the City Manager to execute change
orders in an amount not to exceed $50,000.
NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby
authorize the City Manager to award the contract to the lowest responsive bidder for Stormwater
Trash Collection Project — Phase 4 (2023), in an amount not to exceed $500,000; and
BE IT FURTHER RESOLVED that the Lodi City Council does hereby authorize the
City Manager to execute change orders in an amount not to exceed $50,000; and
BE IT FURTHER RESOLVED, pursuant to Section 6.3q of the City Council Protocol
Manual (adopted 11/6/19, Resolution No. 2019-223), the City Attorney is hereby authorized to
make minor revisions to the above -referenced document(s) that do not alter the compensation
or term, and to make clerical corrections as necessary.
Dated: May 17, 2023
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I hereby certify that Resolution No. 2023-89 was passed and adopted by the City
Council of the City of Lodi in a regular meeting held May 17, 2023 by the following vote:
AYES: COUNCIL MEMBERS — Bregman, Craig, Nakanishi, Yepez, and Mayor Hothi
NOES: COUNCIL MEMBERS — None
ABSENT: COUNCIL MEMBERS — None
ABSTAIN: COUNCIL MEMBERS — None
PAMELA M. FARRIS
Assistant City Clerk
2023-89