HomeMy WebLinkAboutAgenda Report - March 1, 2023 H-04CITY OF
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CALIFORNIA
COUNCIL COMMUNICATION
AGENDA ITEM H004
AGENDA TITLE: Adopt Resolution Authorizing the Cash -out of Employee Covid 2020 Leave Balances
MEETING DATE: March 1, 2023
PREPARED BY: Deputy City Manager
RECOMMENDED ACTION- Adopt resolution authorizing the cash -out of employee 2020 leave
balances.
BACKGROUND INFORMATION: Governor Gavin Newsom declared a state of emergency on March, 4,
2020 as part of the state's response to address the global COVID-19
outbreak. In response to a growing demand on employee leave balances
as staff became exposed to or infected with COVID-19, the City Council
authorized a one-time COVID-19 special leave bank of 80 hours per employee on April 15, 2020 by adopting
Resolution 2020-76.
On March 11, 2021, the President signed the American Rescue Plan Act of 2021 (ARPA) that allocated
$15,764,793 to Lodi of which $2,243,921 was earmarked for General Fund revenue loss. On March 2, 2022,
City Council adopted Resolution 2022-63 which authorized $1,365,000 as a Priority 2 use of the General Fund
ARPA revenue loss funding for the 2020 COVID-19 leave costs.
To date, approximately $753,400 of 2020 COVID-19 leave has been expended. There is currently
approximately $612,000 still remaining of leave balance liability in alignment with the $1,365,000 originally set
aside.
The State of California's declared COVID-19 State of Emergency is set to expire on February 28, 2023. As of
the writing of this report, staff has not received any indication that the Governor's Office will move to continue
the emergency beyond February 28th. As such, staff is recommending eliminating the 2020 COVID-19 leave
liability by cashing out all remaining balances effective the first pay period following City Council action.
FISCAL IMPACT: There is no fiscal impact from this item as the funding has already been set aside
for this purpose.
FUNDING AVAILABLE: City Council authorized the use of General Fund ARPA revenue replacement funds
for the 2020 ,C//OVID-19 leave costs.
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Andrew Keys
Deputy City Manager/Internal Services Director
Stephen Schwabauer, City Manager
RESOLUTION NO. 2023-50
A RESOLUTION OF THE LODI CITY COUNCIL
AUTHORIZING THE CASH -OUT OF EMPLOYEE
COVID 2020 LEAVE BALANCES
-----------------
WHEREAS, Governor Newsom declared a state of emergency on March 4, 2020 in
response to the global COVID-19 outbreak; and
WHERAS, the City Council provided employees with a one-time special 2020 COVID
leave bank of 80 hours to address the growing demand on employee leave balances due to
COVID-19 absences; and
WHEREAS, the City Council authorized the use of $1,365,000 of American Rescue Plan
Act of 2020 (ARPA) funds earmarked for General Fund revenue loss for the 2020 COVID leave
costs; and
WHEREAS, Governor Newsom declared the COVID-19 state of emergency over as of
February 28, 2023.
NOW, THEREFORE BE IT RESOLVED that the Lodi City Council does hereby authorize
the cashing out of any remaining 2020 COVID leave balances effective the first pay period after
the adoption of the resolution; and
BE IT FURTHER RESOLVED that staff will bring forth the final 2020 COVID-19 special
leave costs and request the authorization of budget appropriations once final figures are known.
Dated: March 1, 2023
I hereby certify that Resolution No. 2023-50 was passed and adopted by the City Council
of the City of Lodi in a regular meeting held March 1, 2023, by the following vote:
AYES: COUNCIL MEMBERS — Bregman, Craig, Nakanishi, and Mayor Hothi
NOES: COUNCIL MEMBERS — None
ABSENT: COUNCIL MEMBERS — None
ABSTAIN: COUNCIL MEMBERS — None
OLIVIA NASHED
City Clerk
2023-50