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HomeMy WebLinkAboutAgenda Report - February 15, 2023 C-08CITY OF o t CALIFORNIA COUNCIL COMMUNICATION AGENDA ITEM C- 8 AGENDA TITLE: Adopt Resolution Authorizing City Manager to Execute Amendment No. 2 to Professional Service Agreement with Quest Media and Supplies, Inc., for the Installation, Replacement and Network Monitoring of the Video Surveillance Infrastructure at the City's Municipal Service Center for a total of ($122,400) MEETING DATE: PREPARED BY February 15, 2023 City Manager RECOMMENDED ACTION: Adopt resolution authorizing City Manager to execute amendment No. 2 to Professional Service Agreement with Quest Media and Supplies, Inc., for video surveillance installation, network health monitoring and technical support. ($122,400) BACKGROUND INFORMATION: A modern video surveillance system improves the protection of City assets, which includes cash, infrastructure and Staff. The enhanced video resolution and coverage angles improve identification of faces and vehicles. The Municipal Service Center (MSC) relies on a surveillance System that has reached end of life. The system consists of 7 existing cameras that are offline and an antiquated gate system that uses a push button call box to allow visitors and Staff to gain access to MSC. The card swipe system that allow Staff to open the gate dials a phone number to activate the opening of the gate. Over the years, that phone number has been shared to staff and non -city personnel, allowing anyone to call the number from a remote site, or mobile phone, and open the gate. The phone number has never been changed allowing persons not affiliated with the City, and who have the phone number, access to MSC without City Staff knowledge. On August 17, 2022, Council adopted a resolution authorizing City Manager to execute Professional Service Agreement with Quest Media & Supplies, Inc., of Roseville, for the continued installation of new cameras, maintenance, health monitoring of the surveillance network and specific cameras enrolled in the service. The Professional Service Agreement expires August 31, 2027. On December 7, 2022, Council approved Amendment No. 1 to install new cameras, replace old units at the City's parking garage and Transit station. The Amendment added an additional $55,000 to the original contract for a total of $149,640 for the remainder of the contract. Staff, working with Quest, identified an additional 18 cameras needed at MSC, expanding the surveillance network. Quest will incorporate three of the existing cameras into the City's surveillance network and replace three cameras that have reached end of life. The existing intercom/camera system for the front gate will be APPROVED: Stephen Schwabauer, City Manager replaced with a system that eliminates the phone number currently used to open the gate. The intercom/camera will integrate into the City's surveillance network. The cameras at MSC will be included as part of the ongoing maintenance and network monitoring by Quest's network operations center. The monitoring is billed monthly by Quest, adding a total of $17,820 for the life of the contract. The video surveillance system is run by a control server on premise in the City's data center. The server is reaching the maximum threshold of cameras managed by a single server. To avoid performance issues with recordings and camera management, as second redundant server will be added to the system. Quest will supply and install a secondary unit for $35,000. Staff recommends authorizing the City Manager to execute Amendment No. 2 to the Professional Service Agreement with Quest Media & Supplies, Inc., of Roseville, for the purchase, installation, support and network monitoring of the video surveillance system for City's MSC facility. The approximate cost of the project, $87,820, of which $70,000 will be the purchase and installation of cameras and intercoms and $17,820 will fund network monitoring of the cameras at MSC by Quest for the remainder of the contract. A second control server will be added to the network, allowing for increased performance and redundancy to the video surveillance network, $35,000. Added to the existing contract of $94,640 and Amendment No.1 at $55,000, for a total of $272,040 over the remaining life of the contract, expiring August 31 It, 2027. The monitoring and maintenance service will be billed monthly increased to $2,000 for a total of $114,400. The monthly fee will be funded by the following accounts: Fund Percentage Account General Fund 32% 10020203.72499 Electric Utility 43% 50060001.72499 Wastewater 9% 53503001.72499 Water 12% 56052001.72499 Transit 4% _ 60054105.72499 FUNDING IMPACT: Funding to be payed from the Information Technology annual budget (10020400.72450) for the expense of the new server. The new cameras will be distributed to the division operating account. Ongoing technical support and monitoring provided by Quest in connection with the services provided under this agreement shall be billed by Quest on a monthly basis pursuant to the rate schedule agreed upon in the original contract. Fund Percentage Project Amount Account Transit 24% $25,356 PWTR-22002 Electric Utility 24% $25,356 50060001.72499 Water Department 7% $9,335.50 53053001.72499 Waste Water 7% $9,335.50 56052001.72499 Information Tech. $35,000 64299000.77030 FUNDING AVAILABLE: Funding is budgeted in the 2022-23 operating account of Information Technology or in the operating accounts associated with the location of the project or repair. Q Xy�pj Andrew Keys Deputy City Manager/Internal Services Director AMENDMENT NO. 2 QUEST MEDIA AND SUPPLIES, INC. VIDEO SERVEILLANCE SYSTEM INSTALLATION AND MAINTENANCE THIS AMENDMENT NO. 2 TO PROFESSIONALSERVICESR IC S AGREE nENhe made and entered this day of CITY OF LODI, a municipal corporation (hereinafter "CITY'), and Quest Media and Supplies, Inc. (hereinafter "CONTRACTOR"). WITNESSETH: 1. WHEREAS, CONTRACTOR and CITY entered into a Professional Services Agreement on August 25, 2022 in the amount of $94,640, and Amendment No.1 on December 7, 2022, in the amount of $55,000, true and correct copies of which are collectively attached as Exhibit 1; and 2. WHEREAS, this Amendment No. 2 covers, new surveillance cameras at the Municipal Service Center and installation of a second video control server, increasing the total cost of the contract by $122,400; and 3. WHEREAS, CONTRACTOR agrees to said amendments; and 4. WHEREAS, all other terms and conditions of the Agreement remain unchanged. NOW, THEREFORE, the parties agree to amend the Scope of Services and increase the fees by $122,400, for a total cost of services of $272,040 as set forth above. IN WITNESS WHEREOF, CITY and CONTRACTOR have executed this Amendment No. 2 on 12023. CITY OF LODI, a municipal corporation Quest Media and Supplies, Inc. hereinabove called "CITY' hereinabove called "CONTRACTOR" STEPHEN SCHWABAUER City Manager Attest: OLIVIA NASHED City Clerk Approved as to Form: JANICE D. MAGDICH City Attorney i VLADIMIR PIVTORAK Operations Manager, Infrastructure ■ OIw,F E -%O -E e - 0 0 0 0 0 % PF We have prepared a quote for you Quest Technology Management 1 (916) 338-7070 1 www.questsys.com L TECHNOLOGY MANAGEMENT Products Description Price Qty Ext. Price Avigilon ACCT Enterprise Camera License $267.80 19 $5,088.20 6.0 MP WDR, LightCatcher, 4.9 -8mm f/1.8 P -iris lens, Integrated IR, $1,281.59 5 $6,407.95 Next -Generation Analytics 8.0 MP (4K) WDR, LightCatcher, 4.9 -8mm f/1.8 P -iris lens, Integrated $1,495.68 10 $14,956.80 IR, Next -Generation Analytics Avigilon Junction Box For Bullet Camera $89.74 15 $1,346.10 3x 8 MP, WDR, LightCatcher, 4mm, Camera Only $2,093.95 2 $4,187.90 Avigilon Corner Mount Bracket $89.74 2 $179.48 Avigilon Pendant Mount Adapter $159.54 2 $319.08 Avigilon IR Illuminator for Multisensor $329.04 2 $658.08 Avigilon Smoked Dome Cover for Multisensor $159.54 2 $319.08 Avigilon PoE++ 60W Injector $149.56 2 $299.12 Avigilon Wall Mount Bracket $94.73 2 $189.46 AlPhone Ip Video Door Station, SIP Compatible, Vandal Resistant, $1,173.20 2 $2,346.40 Surface Mount, Aluminum Die Cast Cover AIPHONE Ip -PBX For IX Series, 500 Users $498.74 1 $498.74 CAT6 Plenum Cable Blue $319.14 4 $1,276.56 CAT6 OSP, 1 K Reel $622.70 1 $622.70 3/4" J -Hook, with Stringer Clip, Box $175.50 2 $351.00 3/4" Screw On J -Hook, Box $143.00 3 $429.00 1" Hammer On J -Hook, Box $455.00 2 $910.00 Panduit Tak-Tape Hook & Loop Cable Tie Rolls $93.55 1 $93.55 Uniprise Category 6 U/UTP Patch Cord, RJ45 to RJ45, 4 -Pair, Non- $7.10 17 $120.70 Plenum, Blue Jacket, 3 FT CAT6 Data Jack, Blue $8.63 17 $146.71 24 port modular patch panel $59.22 5 $296.10 Misc, Consumables $1,625.00 1 $1,625.00 Quest Technology 9000 Foothills Blvd Suite 100 Roseville, CA 95747 Page: 2 of 6 Management Umm TECHNOLOGY MANAGEMENT Products Description Estimated Taxes Estimated Freight Project Scope of Work Installation Public Works BLDG: Price Qty Ext. Price $3,437.71 1 $3,437.71 $3,256.24 1 $3,256.24 Subtotal: $49,361.66 Provide and install horizontal cable support for new cabling. Provide, install, terminate, test and label (1) CAT6 plenum data cable to (4) camera locations. Provide, install, terminate, test and label (1) CAT6 OSP data cable to (2) intercom locations. Provide, install and configure (1) 81VIP Bullet to cover NE yard from back corner of Public Works building. Provide, install and configure (3) 61VIP Bullets to cover front driveway and parking lot. Provide, install and configure (2) Aiphone video intercoms on driveway island. Provide, install and configure (1) Aiphone PBX in IT Closet. Configure Aiphone to call to specific destination and tie intercoms in to release gate. Shop SE of Bus Wash: Provide and install horizontal cable support as needed. Provide, install, terminate, test and label (1) CAT6 data cable to (2) camera locations. Provide, install and configure (1) 270 degree multisensor on the NE corner of shop building to cover general area. Provide, install and configure (1) 81VIP Bullet to cover Natural Gas area. No Patch panel will be used in this building. Garage and Bus Wash BLDG: Provide and install horizontal cable support as needed. Provide, install, terminate, test and label (1) CAT6 data cable to (3) camera locations. Provide, install and configure (1) 270 degree multisensor on SW corner to cover general area. Provide, install and configure (1) 61VIP Bullet to capture Bus Driver entering Bus Wash. Price Quest Technology 9000 Foothills Blvd Suite 100 Roseville, CA 95747 Page: 3 of 6 Management L TECHNOLOGY MANAGEMENT Project Scope of Work Provide, install and configure (1) 6MP Bullet to cover Fueling Station. Shop BLDG & Dept Offices: Provide and install horizontal cable support as needed. Provide, install, terminate, test and label (1) CAT6 data cable to camera on NE corner of Dept. Offices. Provide, install, terminate, test and label (1) CAT6 OSP cable to corner of covered storage. Provide, install and configure (1) 8MP Bullet to cover front of offices. Provide, install and configure (1) 8MP Bullet to cover road down through cable storage lot. Pull stream from (1) existing camera by NE corner of Dept. Offices into Avigilon. Warehouse: Provide and install horizontal cable support as needed. Provide, install, terminate, test and label (1) CAT6 data cable to (1) camera location. Provide, install and configure (1) 8MP Bullet to cover Fleet Yard between Warehouse and Fleet Shop. Provide, install and configure (2) 8MP Bullet cameras to replace existing corner cameras. Fleet Shop: Provide and install horizontal cable support as needed. Provide, install, terminate, test and label (1) CAT6 data cable to (3) camera locations. Provide, install and configure (1) 8MP Bullet to cover front of Fleet Shop. Provide, install and configure (1) 8MP Bullet to cover Skate Park from east side of Fleet Shop. Provide, install and configure (1) 8MP Bullet to cover back materials storage. Assumptions: Work will be completed during normal business hours. Lift will be provided by Customer. Exclusions: High Voltage Electrical work Permitting Notes: Adding these cameras to existing server likely to bog down server capabilities. Price Quest Technology 9000 Foothills Blvd Suite 100 Roseville, CA 95747 Page: 4 of 6 Management TECHNOLOGY MANAGEMENT Project Lope of Work Proposal for additional server sent separately as requested. Shipping Description Freight Charges Shipping will be added at the time of the bill. Sales Tax Subtotal: $20,020.00 Price Qty Ext. Price $0.00 1 $0.00 Subtotal: $0.00 Sales tax to be added and calculated per current state and local municipalities rates at time of invoice. Quest Technology 9000 Foothills Blvd Suite 100 Roseville, CA 95747 Page: 5 of 6 Management L TECHNOLOGY MANAGEMENT Maintenance Yard CCTV Preaared b - Quest Technology Management r.�! •Yw Bill Dickens (916) 338-7070 Bill_Dickens@questsys.com y Quote Summary Description Products Project Preaared for: City of Lodi 1331 S. Ham Lane Lodi, CA 95242 Benjamin Buecher (209) 333-5548 bbuecher@lodi.gov Quote Information: Quote #: 016832 Version: 3 Delivery Date: 12/22/2022 Expiration Date: 01/14/2023 Amount $49,361.66 $20,020.00 Total: $69,381.66 Quest is hereby authorized to furnish all materials and labor to complete the work specified in this proposal, for which I/we agree to pay the contract price mentioned in this proposal, and according to the terms thereof. In the event that an action at law or in equity is brought in any public court or private dispute resolution forum to enforce or interpret the terms of this agreement, the prevailing party shall be awarded reasonable attorneys' fees, photocopying expenses, etc. I/we have read and agree to the provisions contained herein, and in any attachments that are made a part hereof and are described in the proposal. Quest Technology Management Signature: Name: Bill Dickens Title: Physical Security Engineer Date: 12/22/2022 City of Lodi Signature: Name: Benjamin Buecher Date: Shipping and Sales tax to be added and calculated per current state and local municipalities rates at time of invoice. Signature: Name: Benjamin Buecher Date: Quest Technology 9000 Foothills Blvd Suite 100 Roseville, CA 95747 Page: 6 of 6 Management ■ OIw,F E -%O -E e - 0 0 0 0 0 % PF We have prepared a quote for you Quest Technology Management 1 (916) 338-7070 1 www.questsys.com 0%'m MA01hapbAlls, TECHNOLOGY MANAGEMENT Products Product Details Qty Avigilon 64 TB (80 TB Raw) NVR5 Premium with Microsoft Windows 10 v1809 LTSC 1 and Avigilon Control Center, includes one NEMA 5-15P/C13 & one C13/C14 Power Cord ACC 7 ENT failover channel 60 Estimated Tax 1 Estimated Freight 1 Subtotal: $33,639.20 Project Scope of Work Price Installation Provide, install and configure (1) 64TB NVR in available rack space. Load balance cameras between servers. Configure failover settings. Subtotal: $1,085.00 Shipping Description Freight Charges Shipping will be added at the time of the bill. $0.00 1 $0.00 Subtotal: PE $0.00 Sales Tax Sales tax to be added and calculated per current state and local municipalities rates at time of invoice. Quest Technology 9000 Foothills Blvd Suite 100 Roseville, CA 95747 Page: 2 of 3 Management L TECHNOLOGY MANAGEMENT Redundant Server + Failover Licensing Total: $34,724.20 Quest is hereby authorized to furnish all materials and labor to complete the work specified in this proposal, for which I/we agree to pay the contract price mentioned in this proposal, and according to the terms thereof. In the event that an action at law or in equity is brought in any public court or private dispute resolution forum to enforce or interpret the terms of this agreement, the prevailing party shall be awarded reasonable attorneys' fees, photocopying expenses, etc. I/we have read and agree to the provisions contained herein, and in any attachments that are made a part hereof and are described in the proposal. Quest Technology Management Signature: Name: Bill Dickens Title: Physical Security Engineer Date: 12/02/2022 City of Lodi Signature: Name: Benjamin Buecher Date: Shipping and Sales tax to be added and calculated per current state and local municipalities rates at time of invoice. Signature: Name: Benjamin Buecher Date: Quest Technology 9000 Foothills Blvd Suite 100 Roseville, CA 95747 Page: 3 of 3 Management Preaared b- 1�reaared for: Quote Information: Quest Technology Management City of Lodi Quote #: 016842 r.�! •Yw Bill Dickens 215 W Elm St. Version: 1 (916) 338-7070 Lodi, CA 95240 Delivery Date: 12/02/2022 Bill_Dickens@questsys.com Benjamin Buecher Expiration Date: 01/16/2023 y (209) 333-5548 .— bbuecher@lodi.gov Quote Summary Description Amount Products $33,639.20 Project $1,085.00 Total: $34,724.20 Quest is hereby authorized to furnish all materials and labor to complete the work specified in this proposal, for which I/we agree to pay the contract price mentioned in this proposal, and according to the terms thereof. In the event that an action at law or in equity is brought in any public court or private dispute resolution forum to enforce or interpret the terms of this agreement, the prevailing party shall be awarded reasonable attorneys' fees, photocopying expenses, etc. I/we have read and agree to the provisions contained herein, and in any attachments that are made a part hereof and are described in the proposal. Quest Technology Management Signature: Name: Bill Dickens Title: Physical Security Engineer Date: 12/02/2022 City of Lodi Signature: Name: Benjamin Buecher Date: Shipping and Sales tax to be added and calculated per current state and local municipalities rates at time of invoice. Signature: Name: Benjamin Buecher Date: Quest Technology 9000 Foothills Blvd Suite 100 Roseville, CA 95747 Page: 3 of 3 Management ■ OIw,F E -%O -E e - 0 0 0 0 0 % pF We have prepared for Quest Technology Management 1 (916) 338-7070 1 www.questsys.com 0%,m MA01hapbAlls, TECHNOLOGY MANAGEMENT Project Scope of Work Price Scope of Work Quest is pleased to provide this proposal to add (18) cameras to the existing agreement: Monitor the up / down status of all endpoint devices included in the system. Monitor the health of all servers, networked -video -recorders, and their components included in the system. Upon detection of any irregularities, Quest's Network Operation Center (NOC) will open a ticket and assign to a Quest engineer for troubleshooting and / or evaluation. Quest will also alert the customer (City of Lodi) in the event of any irregularities and provide the ticket number and status. Quest will autonomously schedule and / or dispatch any onsite technicians or engineers on an as -needed basis. Quest will replace / repair / maintain all endpoint devices during the life of the contract as needed, barring intentional physical damage or misuse of the hardware. Quest will provide, install, and configure a DGE Extension to allow remote access to servers and cameras through its secure Traverse Datacenter for maintenance, troubleshooting, and monitoring. Quest will provide 24 / 7 access to its Network Operation Center (NOC) for ticketing and service -related requests. New Monthly Cost For Remainder Of Term: $1,818.00 Total Additional Cost Over Remainder Of Contract: $17,820.00 Subtotal: I $0.04 Shipping Description Freight Charges Shipping will be added at the time of the bill. $0.00 1 $0.00 Subtotal: $0.00 Sales Tax Sales tax to be added and calculated per current state and local municipalities rates at time of invoice. Quest Technology 9000 Foothills Blvd Suite 100 Roseville, CA 95747 Page: 2 of 3 Management Umm TECHNOLOGY MANAGEMENT Addendum to MS #56502 - MSC Camera Additions 4. Preaared b - Quest Technology Management Bill Dickens (916) 338-7070 Bill_Dickens@questsys.com Quote Summary Description Project 1�reaared for: City of Lodi 215WElm St. Lodi, CA 95240 Benjamin Buecher (209) 333-5548 bbuecher@lodi.gov Quote Information: Quote #: 016886 Version: 1 Delivery Date: 12/15/2022 Expiration Date: 01/29/2023 Amount $0.00 Total: $0.00 Quest is hereby authorized to furnish all materials and labor to complete the work specified in this proposal, for which I/we agree to pay the contract price mentioned in this proposal, and according to the terms thereof. In the event that an action at law or in equity is brought in any public court or private dispute resolution forum to enforce or interpret the terms of this agreement, the prevailing party shall be awarded reasonable attorneys' fees, photocopying expenses, etc. I/we have read and agree to the provisions contained herein, and in any attachments that are made a part hereof and are described in the proposal. Quest Technology Management Signature: Name: Bill Dickens Physical Security Engineer Date: 12/15/2022 City of Lodi Signature: Name: Benjamin Buecher Date: Shipping and Sales tax to be added and calculated per current state and local municipalities rates at time of invoice. Signature: Name: Benjamin Buecher Date: Quest Technology 9000 Foothills Blvd Suite 100 Roseville, CA 95747 Page: 3 of 3 Management General Cameras 6 new cameras 2 intercom for gate 8 enterprise lic. SOC Monitoring / 55 months Transit 5 new cameras 5 enterprise lic. General Cameras SOC Monitoring / 55 months Public Works 3 new cameras 3 enterprise lic. General Cameras SOC Monitoring / 55 months Electric Util. 4 new cameras 5 enterprise lic. General Cameras SOC Monitoring / 55 months Video Surveillance upgrade at MSC - 21 Cameras These cameras are split 3 ways They watch the common areas like gates and fuel station. $18 monthly per camera $18 monthly per camera $18 montly per camera $18 monthly per camera $9,359 $8,468 $18,671 one time Dept. Monthly = $90 $16,044 $8,468 $25,356 one time Dept. Monthly = $126 EU =$8468 PW = $8468 $25,402 Transit = $8468 Dept. Monthly = $36 $16,044 $8,468 $25,356 one time Dept. Monthly = $126 $9,359 $8,468 $18,671 one time Dept. Monthly = $90 $16,044 $8,468 $25,356 one time Dept. Monthly = $126 RESOLUTION NO. 2023-33 A RESOLUTION OF THE LODI CITY COUNCIL AUTHORIZING THE CITY MANAGER TO EXECUTE AMENDMENT NO. 2 TO THE PROFESSIONAL SERVICES AGREEMENT WITH QUEST MEDIA AND SUPPLIES, INC., OF ROSEVILLE, FOR INSTALLATION, REPLACEMENT AND NETWORK MONITORING OF VIDEO SURVEILLANCE INFRASTRUCTURE AT THE MUNICIPAL SERVICE CENTER WHEREAS, the Municipal Service Center (MSC) relies on a standalone video surveillance system that has many cameras that are offline and end of life; and WHEREAS, MSC has inadequate surveillance coverage for major portions of the facility; and WHEREAS, the current video surveillance control server is reaching its capacity to control and record additional cameras, requiring an additional control server be added for retentions and redundancy; and WHEREAS, on August 17, 2022 the Council adopted Resolution No. 2022-202 authorizing the City Manager to execute a Professional Services Agreement with Quest Media and Supply, Inc., of Roseville, for the purchase and installation of video surveillance system and maintenance plan in the amount of $94,640. Amendment No. 1 was authorized by Council on December 7, 2022 and included a surveillance system upgrade to the City's parking garage and Transit Center in the amount of $55,000. Amendment No. 2 will add $122,400 to the agreement, for a total contract amount of $272,040; and WHEREAS, staff recommends that the City Council authorize the City Manager to execute Amendment No. 2 to the Professional Services Agreement with Quest Media and Supplies, Inc., of Roseville, for purchase and installation of a new control server and video surveillance cameras at MSC, including system support and maintenance plan, in the amount of $122,400. NOW, THEREFORE, BE IT RESOLVED that the City Council does hereby authorize the City Manager to execute Amendment No. 2 to the Professional Services Agreement with Quest Media and Supplies, Inc., of Roseville, California, for the Municipal Service Center video surveillance system installation and equipment replacement and the purchase and installation of a new video control server in the amount of $122,040, to be funded as outlined below. Fund Percentage Project Amount Account Transit 24% $25,356 PWTR-22002 Electric Utility 24% $25,356 50060001.72499 Water Department 7% $9,335.50 53053001.72499 Waste Water 7% $9,335.50 56052001.72499 Information Tech. $35,000 64299000.77030 The monthly fee will be funded by the following accounts: Fund Percentage Account General Fund 32% 10020203.72499 Electric Utility 43% 50060001.72499 Wastewater 9% 53503001.72499 Water 12% 56052001.72499 Transit 4% 60054105.72499 BE IT FURTHER RESOLVED, pursuant to Section 6.3q of the City Council Protocol Manual (adopted 11/6/19, Resolution No. 2019-223), the City Attorney is hereby authorized to make minor revisions to the above -referenced document(s) that do not alter the compensation or term, and to make clerical corrections as necessary. Date: February 15, 2023 I hereby certify that Resolution No. 2023-33 was passed and adopted by the Lodi City Council in a regular meeting held February 15, 2023, by the following vote: AYES. COUNCIL MEMBERS — Bregman, Craig, Khan, Nakanishi, and Mayor Hothi NOES: COUNCIL MEMBERS — None ABSENT: COUNCIL MEMBERS — None ABSTAIN COUNCIL MEMBERS — None OLIVIA NASHED City Clerk 2023-33