HomeMy WebLinkAboutAgenda Report - April 4, 2001 E-08CITY OF LODI COUNCIL COMMUNICATION
AGENDA TITLE: Adopt a resolution authorizing the non-competitive purchase of certain
traffic safety equipment and software for the Police Department under
two grants from the California State Office of Traffic Safety
($91,668.00) — (PD)
MEETING DATE: April 4, 2001
PREPARED BY: Jerry J. Adams; Chief of Police
RECOMMENDED ACTION: Adopt a resolution authorizing the non-competitive purchase of certain
traffic safety equipment and software for the Police Department under
two traffic safety initiative grants from the California State Office of
Traffic Safety (OTS).
BACKGROUND INFORMATION: On November 15, 2000, the City Council adopted Resolutions 2000-
199 and 2000-208 authorizing the Police Department to participate in
two OTS grants for an automated collision records and analysis
system and to develop a comprehensive traffic safety enforcement
program. Collectively, these two large grants were awarded to the
Police Department after a very competitive selection process.
After careful research, the department identified an automated collision records and analysis system by
Crossroads Software of Brea, California, as a more comprehensive software package than those offered by
other companies. Indeed, Crossroads Software has installed more than 75 similar systems in California
under OTS grants. This resolution would authorize the purchase of the package from Crossroads for
$39,792.75 under City Code Section 3.20.070 ("Bidding shall be dispensed with when... the City Council
determines that the purchase or method of purchase would be in the best interests of the City") using OTS
grant funding.
Additionally, the department seeks authorization for non-competitive purchase of the following traffic safety
enforcement equipment, also under City Code Section 3.20.070. Four of the items are updated versions of
equipment currently used by the department. Continuity with known equipment greatly reduces learning
curves and affords greater confidence in equipment reliability. Item 5 would be new to the department.
Attachment 1 provides detailed information regarding each of these items:
1. 1 ea Computerized Radar Trailer manufactured by Kustom Signals, Lenexa KS $13,902.50
2. 1 ea DUI Checkpoint Trailer mfd. by MightyMover Trailers, Corona, CA $23,897.91
3. 5 ea Alco Sensor IV (field sobriety test units) by Intoximeters, St. Louis, MO $ 4,024.38
4. 4 ea Handheld Radar Units manufactured by Decatur Electronics, Decatur, IL $ 5,542.50
5. 7 ea Passive Alcohol Sensor Systems by PAS International, Fredericksburg, VA $ 4,507.96
TOTAL (including Crossroads Software) ..........$91,668.00
FUNDING: Traffic Safety Initiative Grant (OTS) $279,200.00
n, f
Vicky lffcAthie, Finance Dfrector
Jerry J.ams, ief of Police
f
APPROVED: V
H. Dixon Ftynn -• City Manager
Attachment 1
Meeting Date: April 4, 2001
Agenda Title: Adopt a resolution authorizing the non-competitive purchase of
certain traffic safety equipment and software for the Police Depart-
ment under a grant from the California State Office of Traffic Safety
($91,668.00) — (PD)
Additional item information:
Crossroads Software Collision Database System:—See Attachment 2
II(1). Computerized Radar Trailer, manufactured by Kustom Signals, Lenexa, KS ($13,902.50)
This radar trailer may be located, unattended, in school zones, near street construction sites,
and on neighborhood streets where compliance with speed laws may need special attention.
The solar -powered 18" display advises motorists of their radar -monitored speed, and the red
violator alert warns drivers of speeds in excess of posted limits. The trailer may be towed to the
monitoring location where its display encourages voluntary compliance with speed laws.
www.kustomsignals.com
(2) DUI Checkpoint Trailer, manufactured by MightyMovers, Corona, CA ($23,897.91)
Fully equipped with a 7000 -watt generator, high-intensity area lighting, checkpoint signs and
sign storage, and an interior workbench and cabinets, this 18 -foot trailer provides officers with
on-site support at sobriety checkpoints. Similar units are currently in use in Vacaville, Suisun
City, San Mateo, Belmont, West Sacramento and Citrus Heights.
(3) Alco Sensor IV field sobriety test unit (Qty 5) by Intoximeters, St. Louis, MO ($4,024.38)
These hand-held testing devices use fuel -cell technology to obtain high -accuracy breath alcohol
measurements in the field. These units are included on the National Highway Traffic Safety
Administration's list for evidential breath test devices. The department has used Alco Sensor III
breath alcohol testers for a number of years with consistently reliable results.
www.intox.com
(4) Handheld Radar Units (Qty 4) by Decatur Electronics, Decatur, IL ($5,542.50)
These Genesis VP cordless radar guns would be issued to the four motorcycle officers to
provide more versatile speed measurement capabilities. The cordless feature provides greater
mobility, but the units are equipped with a communications port for attachment to laptop
computers, displays, or in -car video systems if such data feeds are desirable. In addition, the
unit can track either the vehicle returning the strongest signal, or the fastest moving target within
a group.
www.decaturradar.com
(5) Passive Alcohol Sensor Systems (Qty 7) by PAS International, Fredericksburg, VA ($4,507.96)
The PAS -III system is a non-invasive passive alcohol screening instrument with a built-in high-
intensity flashlight. The sensor samples exhaled air and registers estimated alcohol level in
about 5 — 10 seconds, assisting the officer in formulating probable cause. The unit can also
detect alcohol in vehicles. Since the detection device and flashlight are incorporated in one
hand-held unit, the officer still has a free hand for safety.
www.sniffalcohol.com
Attachment 2
Meeting Date: April 4, 2001
Agenda Title: Adopt a resolution authorizing the non-competitive purchase of
certain traffic safety equipment and software for the Police Depart-
ment under a grant from the California State Office of Traffic Safety
($91,668.00) — (PD)
**(attach a copy of the system features provided by Barry Dee)**
�rossroads
Software
•
February 19, 2001
Lt. J.P. Bade]
City of Lodi
Police Department
230 W. Elm Street
Lodi, California 95240
Dear Lt. Badel:
210 W. Birch Street, Suite 207, Brea, CA 92821 (714) 990-6433
Thank you for your interest in the Crossroads Software Collision/Citation Database and Mapping
System. This software application includes many unique capabilities and features not offered by
other companies. The enclosed attachment summarizes the key features exclusive to the Crossroad
System that are unavailable in competing systems. In addition, Crossroads has successfully
• completed more than 75 similar projects funded by the Office of Traffic Safety (OTS).
For these reasons we believe that Crossroads Software is uniquely qualified to meet the City's
collision/citation database needs. We look forward to the opportunity to work with you and your staff
in the coming months. If we can answer any questions about our software or any aspect of our
proposal please don't hesitate to call.
Sincerely,
Barry De
Crossroads Software
I:l
Enclosures
0
• Crossroads Software Collision Database System
Unique Features
1. The Collision Database System is based on a Street Layout Table. The Layout Table
is a computerized "network model" of every street in the City that holds the name of
each street, the name of each intersecting cross street, the distance and direction
between all cross streets and the order that they cross. This structure allows the
collision database system to perfonn many key functions that other systems cannot.
2. The street name and directional information for each collision record is automatically
compared to the street layout table to verify and, when necessary, correct the street
names and confirm that the indicated streets intersect. This allows for unparalleled
accuracy in query results.
3. The Street Layout Table has universal application as the basis for all types
engineering/resource management inventories such as Traffic Control Devices,
Pavement and Signal Inventories, speed limit information and traffic volume data.
4. Collision file types including the California State Wide Integrated Traffic Reporting
System (SWITRS) and custom file formats can be electronically "read" into the
System while improving on the accuracy of the data provided from these sources
• through a series of automatic error checks.
5. Collision report information can be displayed automatically on a computerized GIS
map of the City using the information that is always provided with each collision
report; primary road name, secondary road name, distance and direction. No other
system automatically geocodes individual collision locations using just these inputs
readily available from every collision report.
6. GIS mapping provided with the project will be reviewed against the most up-to-date
hard copy map available and edited accordingly so that collision records can be
geographically referenced with the highest degree of accuracy.
7. There is no limit to the number of intersection or midblock locations that can be
queried. Also no limits exist on the number of parties or victims in each collision
record.
8. The system performs midblock queries for collisions by allowing the user to select a
street and any two cross streets along that street.
9. The System provides the flexibility for the user to define `intersection distance'
parameters for queries and collision diagrams so that additional collisions can be
• identified as required to best depict collision patterns and trends.
10. A traffic counts database system is included with the package, which stores all types
of traffic count information. The count data is also referenced to the Street Layout
Table and is accessed by the Collision Database System to automatically calculate
collision rates for both intersections and midblock locations. The system can also
automatically produce a "traffic flow" map using ArcView.
11. The System provides a fully configurable data input module that allows the user to
input all the information captured by the State of California Traffic Collision (555)
report, the defacto standard reporting form for all public agencies in the State. When
printed, the 555 form is replicated and can serve as the "hard copy" report that all
agencies must forward to the California Highway Patrol. The data input module also
can be configured to allow varying level of data input, so that the data stored can be
matched to available staffing and resources.
12. A Traffic Citation database module is included with the package, which stores the
necessary information to track and analyze police traffic enforcement activities,
calculating enforcement indices as well as providing a full array of reports and
statistics. The citation information can also be plotted automatically on the GIS map
and cross-referenced against high collision locations to assist in deploying directed
enforcement.
013. All prices include twelve hours of "hands-on" training (on-site), free upgrades for one
year and unlimited phone support during Crossroads regular business hours.
r -I
LJ
RESOLUTION NO. 2001-83
A RESOLUTION OF THE LODI CITY COUNCIL AUTHORIZING
THE NON-COMPETITIVE PURCHASE OF CERTAIN TRAFFIC
SAFETY EQUIPMENT AND SOFTWARE FOR THE POLICE
DEPARTMENT UNDER TWO TRAFFIC SAFETY INITIATIVE
GRANTS FROM THE CALIFORNIA STATE OFFICE OF
TRAFFIC SAFETY (OTS)
WHEREAS, Lodi Municipal Code, §3.20.070, authorizes dispensing with bids for
purchases of supplies, services or equipment when it is in the best interest of the City to
do so; and
WHEREAS, on November 15, 2000, the Lodi City Council adopted Resolution
No. 2000-199 and Resolution No. 2000-208, authorizing the Police Department to
participate in two OTS grants for an automated collision records and analysis system
and to develop a comprehensive traffic safety enforcement program; and
WHEREAS, these two grants were awarded to the Lodi Police Department; and
WHEREAS, after careful research, the Lodi Police Department has identified an
automated collision records and analysis system by Crossroads Software, of Brea,
California, as a more comprehensive software package than those offered by other
companies, and
WHEREAS, staff seeks authorization for the non-competitive purchase of a
software package from Crossroads Software in the amount of $39,792.75; and
WHEREAS, staff further seeks authorization for the non-competitive purchase of
traffic safety enforcement equipment listed as follows in the amount of $51,875.25:
1. 1 ea Computerized Radar Trailer manufactured by Kustom Signals, Lenexa KS
$13,902.50
2. 1 ea DUI Checkpoint Trailer manufactured by MightyMover Trailers, Corona, CA
$23,897.91
3. 5 ea Alco Sensor IV (field sobriety test units) by Intoximeters, St. Louis, MO
$ 4,024.38
4. 4 ea Handheld Radar Units manufactured by Decatur Electronics, Decatur, IL
$ 5,542.50
5. 7 ea Passive Alcohol Sensor Systems by PAS International, Fredericksburg, VA
$ 4,507.96
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Lodi
does hereby approve the non-competitive purchase of certain traffic safety equipment
and software for the Lodi Police Department under two traffic safety initiative grants as
mentioned above in the total amount of $91,668.00.
Dated: April 4, 2001
I hereby certify that the foregoing is a true and correct copy of Resolution No.
2001-83, which was duly and regularly passed and adopted by the City Council of the
City of Lodi in a regular meeting held April 4, 2001 by the following vote:
AYES: COUNCIL MEMBERS — Hitchcock, Land and Mayor Nakanishi
NOES: COUNCIL MEMBERS — None
ABSENT: COUNCIL MEMBERS — Howard and Pennino
ABSTAIN: COUNCIL MEMBERS — None
SUSAN J. BLACKSTON
City Clerk
2001-83