HomeMy WebLinkAboutAgenda Report - March 15, 2023 C-04CITY OF
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C A L I FORN IA
COUNCIL COMMUNICATION
AGENDA ITEM
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AGENDA TITLE: Approve Plans and Specifications and Authorize Advertisement for Bids for Lodi Library
LED Lights Upgrade Project, and Adopt Resolution Authorizing City Manager to Award
the Contract to Lowest Responsive Bidder ($95,000) and Execute Change Orders
($15,000)
MEETING DATE: March 15, 2022
PREPARED BY: Public Works Director
RECOMMENDED ACTION: Approve plans and specifications and authorize advertisement for bids
for Lodi Library LED Lights Upgrade Project, and adopt resolution
authorizing City Manager to award contract to lowest responsive bidder,
in an amount not -to -exceed $95,000 and execute change orders in an amount not -to -exceed $15,000.
BACKGROUND INFORMATION: The Lodi Public Library, located at 201 W Locust Street was built in
1979. The interior light fixtures consist of ceiling mounted fluorescent
lights, which require regular bulbs and ballast change out. Staff
proposed to upgrade the fluorescent lights to new LED lights, which provide better light output with less
energy consumption. The LED lights also have much longer service life and will reduce the amount of regular
maintenance. The LED also does not produce harmful ultraviolet lights or infrared heat, which safeguards
books from degradation.
The work includes retrofitting existing fluorescent light fixtures with LED lights inside the Lodi Library building,
and other miscellaneous and related items of work as shown on the plans and specifications for the project.
Lodi Electric Utility Department has provided up to $141,000 in Public Benefits Funding for this project.
The plans and specifications are on file in the Public Works Department. The planned bid opening date is
April 12, 2023. The project estimate is $85,000.
Staff recommends Council approve plans and specifications and authorize advertisement for bids for Lodi
Library LED Lights Upgrade Project and adopt resolution authorizing City Manager to award the contract to
lowest responsive bidder, in an amount not -to -exceed $95,000 and execute change orders in an amount not -
to -exceed $15,000.
FISCAL IMPACT: Staff estimate there will be a savings of 50,000 kWH annually, which will result
in savings of more than $6,000 per year.
APPROVED:' -1 7M- IMor t, H23 17 '36 PST}
Stephen Schwabauer, City Manager
\\cvcfilv02\pubwks$\WP\PROJECTS\MISC\LIBRARY\LED Light Upgrade\CPSA doc
2/23/2023
Approve Plans and Specifications and Authorize Advertisement for Bids for Lodi Library LED Lights Upgrade Project, and Adopt Resolution Authorizing City Manager to
Award the Contract to Lowest Responsive Bidder ($95,000) and Execute Change Orders ($15,000)
March 15, 2023
Page 2
FUNDING AVAILABLE: LED Public Benefits Fund (LBCP-21001. Contract) $141,000
Andrew Keys
Andrew Keys
Deputy City Manager/Internal Services Director
Charles E. Swimley, Jr.
Public Works Director
Prepared by Lyman Chang, City Engineer/Deputy Public Works Director
CES/LC/cd
Attachment
cc: Public Works Management Analyst
Facilities Superintendent
Library Director
LEU- Rates & Resources Manager
Signature: 00'4 J xwY pj
Email: akeys@lodi.gov
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RESOLUTION NO. 2023-52
A RESOLUTION OF THE LODI CITY COUNCIL AUTHORIZING THE
CITY MANAGER TO AWARD A CONTRACT TO THE LOWEST RESPONSIVE
BIDDER FOR THE LODI LIBRARY LED LIGHTS UPGRADE PROJECT AND TO
EXECUTE CHANGE ORDERS
WHEREAS, the Lodi Public Library, located at 201 West Locust Street, was built in
1979, and the interior light fixtures consist of ceiling -mounted fluorescent lights, which require
regular bulbs and ballast change out; and
WHEREAS, staff proposed to upgrade the fluorescent lights to new LED lights, which
provide better light output with less energy consumption, have much longer service life, will
reduce the amount of regular maintenance, and do not produce harmful ultraviolet lights or
infrared heat, which safeguards books from degradation; and
WHEREAS, the work includes retrofitting existing fluorescent light fixtures with LED
lights inside the Lodi Library building, and other miscellaneous and related items of work as
shown on the plans and specifications for the project; and
WHEREAS, staff recommends authorizing the City Manager to award a contract to the
lowest responsive bidder for the Lodi Library LED Lights Upgrade Project in an amount not to
exceed $95,000; and
WHEREAS staff also recommends authorizing the City Manager to execute change
orders in an amount not to exceed $15,000.
NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby
authorize the City Manager to award a contract to the lowest responsive bidder for the Lodi
Library LED Lights Upgrade Project in an amount not to exceed $95,000; and
BE IT FURTHER RESOLVED that the Lodi City Council does hereby authorize the
City Manager to execute the contract and change orders in an amount not to exceed $15,000;
and
BE IT FURTHER RESOLVED, pursuant to Section 6.3q of the City Council Protocol
Manual (adopted 11/6/19, Resolution No. 2019-223), the City Attorney is hereby authorized to
make minor revisions to the above -referenced document(s) that do not alter the compensation
or term, and to make clerical corrections as necessary.
Dated: March 15, 2023
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I hereby certify that Resolution No. 2023-52 was passed and adopted by the City
Council of the City of Lodi in a regular meeting held March 15, 2023 by the following vote:
AYES: COUNCIL MEMBERS — Bregman, Craig, Nakanishi, and Mayor Hothi
NOES: COUNCIL MEMBERS — None
ABSENT: COUNCIL MEMBERS — None
ABSTAIN: COUNCIL MEMBERS — None
PAMELA M. FARRIS
Assistant City Clerk
2023-52