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HomeMy WebLinkAboutAgenda Report - March 14, 2023 B-01 SMCITY OF ri ie a t CALIFORNIA AGENDA ITEM (3WX I COUNCIL COMMUNICATION AGENDA TITLE: Provide Direction to Staff Regarding the Application and Interview Questions for the City Council District 4 Vacancy and Approve an Appointment Schedule for Filling the City Council District 4 Vacancy MEETING DATE: March 14, 2023 PREPARED BY: City Clerk RECOMMENDED ACTION: Provide direction to staff regarding the application and interview questions for the City Council District 4 vacancy and approve an appointment schedule for filling the City Council District 4 vacancy. BACKGROUND INFORMATION: On February 16, 2023, the City Clerk's Office received a letter of immediate resignation from the former District 4 Council Member. At a special meeting held March 7, 2023, City Council directed staff to begin the process of filling the District 4 Council vacancy by appointment as permitted by statute. City staff is now seeking Council direction regarding the content of the application to be submitted by District 4 seat applicants and questions to be asked of prospective appointees during the interviews to be held at a special Council meeting. Attached is a draft application and interview questions for Council consideration and comment. In addition, staff is seeking direction from the Council on the format for the interview process. Lastly, staff recommends Council approve the following schedule for the appointment process to allow for the seating of the District 4 Council Member within the proscribed statutory period (within 60 days of the vacancy). Staff also recommends establishing a process to create a short list of candidates, in the event the City Council receives more applications than can be interviewed in one or two meetings. Tuesday, March 14 at 7:00 a.m. Special Meeting — LOEL Senior Center ■ City Council to discuss and approve candidate application and interview questions. ■ Approve a schedule of future meetings for candidate interviews for appointment of District 4 Council Member. Friday, March 17, no later than 5:00 p.m. • Staff shall post the Council approved candidate application form and dates for upcoming meetings to the City website and release a press release regarding the same. APPROVED: 6125 s ev. _ . W. rr �dAar 2073 Stephen Schwabauer, City Manager Friday, March 24, no later than 5:00 p.m. • Last day to submit candidate applications to the City Clerk via the online portal. • City Clerk will forward all applications received by March 24th at 5:00 p.m. to members of the City Council for review. Monday, March 27 • City Clerk will contact the San Joaquin Registrar of Voters to verify voter registration. Information will be forwarded to the City Council prior to the March 29th special meeting. Wednesday, March 29 at 7:00 p.m. Special Meeting — LOEL Senior Center • City Council to interview candidates, hear public comment, discuss candidates, and appoint the District 4 Council Member. If appointed at this meeting, the District 4 Council Member will be sworn in by City Clerk. Wednesday, April 5 at 5:30pm — Carnegie Forum ■ If needed, continue discussion and appoint District 4 Council Member. If appointed at this meeting, the District 4 Council Member will be sworn in by City Clerk. City staff has prepared a Council Member orientation to brief the new Council Member on City operations, challenges, and current issues facing each department and the City as a whole. This orientation is not a public meeting and is tentatively scheduled for Friday, March 31 or Friday, April 7. The orientation will include informational presentations from each Council Appointee and City Department Directors and allow for questions from the new Council Member. Staff will work to schedule this orientation at an alternative time if either date does not fit with the new Council Member's schedule. FISCAL IMPACT: Not applicable. FUNDING AVAILABLE: Not applicable. Olivia Nashed (Mar 9, 2023 16:15 PST) Olivia Nashed City Clerk CITY OF Qf 04 Z Application to Fill District 4 Lodi C A L I F O R N I City Council Vacancy -- For Office Use Only — Date Stamp Important: This application must be submitted, electronically or via hand delivery, with all required documentation, to the City Clerk's Office, 221 West Pine Street, no later than 5:00 p.m. Friday, March 24, 2023. City Hall business hours through March 23rd are 7:30 a.m. —5:30 p.m. NOTE: City Hall will be closed on Friday, March 24, 2023, therefore, all applications submitted on the 24th must be made electronically at https://lodica.aranicus.com/boards/forms/247/aaalvl3314164?code=f2343309-c6f9-4e25-b786- 96e1 d50a99f6. LAST NAME: FIRST NAME: ADDRESS OF RESIDENCE (NO P.O. BOX): EMAIL: PHONE NUMBER: ( ) - OCCUPATION: PERSONAL HISTORY: SUMMARY OF PAST COMMUNITY SERVICE: MIDDLE INIT CITY: ZIP CODE: f STATEMENT OF WHY YOU FEEL YOU SHOULD BE CONSIDERED FOR APPOINTMENT: Statement must be 250 words or less; if you require extra space, please attach additional page(s) District 4 Appointee Applicant Acknowledgements: ❑ I am a resident of District 4 (see attached district map). Initials: ❑ I am a registered voter in District 4 in the City of Lodi. Initials: ❑ I have filed my Statement of Economic Interest (Form xxx) with the City Clerk's Office. Initials: ❑ I understand that once these documents have been filed in City Clerk's Office, they become public records. Initials: Signature of Applicant: Date: The following information is to ,be completed ,by the City Clerk's Office.- Ll ffice: ❑ San Joaquin Registrar of Voters has verified applicant to be a registered voter in City of Lodi District 4 on ❑ Statement of Economic Interest has been filed with the City Clerk's Office. Q-1 Potential Interview Questions Council District 4 Appointment Staff recommends Council choose 8-10 long answer questions to allow an equal number from each candidate and accommodate a 1 -meeting interview schedule. Staff further recommends limiting applicant responses to 5 minutes per candidate per question and limiting the maximum number of candidates to be interviewed through an averaged force ranking process conducted by Councilmembers after reviewing applications. In addition, staff has included two yes or no questions that can be asked without taking significant time during the interview process. Long Answer Questions 1. Why do you live in Lodi and District 4 in particular? 2. What do you think is the most important skill necessary to be a good City Councilmember? 3. How do you believe your experience prepares you for this position? 4. Please indicate in order of importance which activities best benefit Lodi. • Construction and sale of new homes • Creation of new and expansion of existing businesses • Revitalization of existing neighborhoods • Increase in tourism 5. What is the City of Lodi's largest source of revenue? 6. What do you see as opportunities or hear as needs for existing businesses in District 4 neighborhood business districts? 7. Do you believe the public transportation options available to District 4 residents meet their needs? If not, how would you improve public transportation options in Lodi? 8. What do you believe are the top 3 issues of concern to District 4 residents? 9. What actions would you like to see the Council take to address those concerns? 10. Who do you see as key government or non-government partners in accomplishing those actions on behalf of your District and the greater Lodi community? 11. How do you plan on informing and involving District 4 residents in your decision-making process? 12. If as a Councilmember you were told the City had $1 million to use toward a public project, on what project would you want those funds spent? 13. Where are your favorite places to spend time in Lodi? 14. What have you done to establish support for your appointment within District 4? 15. What is your approach to conflict resolution: How would you handle being on the losing end of a contentious issue? 16. Please describe your experience in the community and how it would assist you in serving as a Councilmember. 17. Please describe your experience with group decision making and how it would assist you as a Councilmember. 18. Please describe your education and professional experience and how it would assist you as a Councilmember. 19. City Councilmembers are expected to come up with solutions to complex, far reaching community problems. Describe a time you were part of resolving a similar problem. What resources did you utilize and how did you as a citizen or other capacity play a role in a resolution? 20. What are the top 3-5 issues facing the City of Lodi today and how would you as a Councilmember work to resolve those issues? What proposed solutions or ideas will you bring to the Council? Yes No Questions 21. The Council meets on the first and third Wednesday of each month starting between 5:00 pm and 7:00 pm and ending between 8:00 pm and 11:00 pm, and on occasional Tuesdays at 7:00 am. Are you able to commit to meeting at those times? 22. If appointed to the Council, will you run for election in November 2024?