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HomeMy WebLinkAboutAgenda Report - February 1, 2023 C-06CITY OF Aft011 ' D Z CALIFORNIA AGENDA ITEM IC406 COUNCIL COMMUNICATION AGENDA TITLE: Adopt Resolution Authorizing City Manager to Execute Change Orders to the Lodi Gun Range Ventilation Improvement Project and Appropriating Funds ($300,000) MEETING DATE: February 1, 2023 PREPARED BY: Public Works Director RECOMMENDED ACTION: Adopt resolution authorizing City Manager to execute change orders to Lodi Gun Range Ventilation Improvement Project to in and appropriating funds in the amount of $300,000. BACKGROUND INFORMATION: For over 50 years, the existing gun range, located in the basement of the City Hall Annex Building at 213 W Elm Street, has been utilized by the Lodi Police Department to practice firearm and target shooting. Recent inspection of the facility indicated performance of the existing ventilation system does not comply with current Occupational Safety and Health Administration (OSHA) standards. A project intended to upgrade the ventilation system was awarded to Diede Construction on April 2, 2022. The project includes removal of the existing HVAC system, installation of the new HVAC system with filters, modification of HVAC duct work, and other miscellaneous and related items as shown on the plans and specifications for the project. Before project demolition started, the contractor performed initial lead testing of the work area and found it higher than expected in this type of facility. Further investigation and testing found that the entire basement area including the ventilation system has extremely high lead levels on all surfaces that need to be abated before any work can begin. The indoor gun range has been in operation for more than 50 years and the lack of regular testing and cleaning resulted in the high concentrated lead level being undetected. The good news is a separate air sample indicated the lead is not present in the air. Diede prepared a proposal for the lead abatement for the area the work involved. In addition to the residual lead contamination, asbestos material must also be removed. The total cost of the abatement is estimated to be $229,905. Due to the age of the building and its history of use, there is a chance that other areas will be identified during the abatement process that need additional work. Staff is recommending authorizing the City Manager to execute change orders not -to -exceed $300,000 for this abatement. If approved, the total project cost including this change order ($229,905) and two previous change orders ($8,270) will be $635,875. The additional appropriation is requested to facilitate the necessary lead abatement along with any additional unforeseen changes in the work. This abatement is necessary to move this project forward and also will be needed if other areas in the basement area are to be repurposed by the City. Staff recommends authorizing City Manager to execute the change orders for the abatement to Lodi Gun Range Ventilation Improvement Project and appropriating funds in the amount of $300,000. APPROVED: -- Stephen Schwabauer, City Manager \\cvcfilv02\pubwks$\WPNPROJECTSNMISC\PD Gun Range\Gun Range Ventilation\C_ChangeOrder_Gun Range HVAC Abatement.doc 1/18/2023 Adopt Resolution Authorizing City Manager to Execute Change Orders to the Lodi Gun Range Ventilation Improvement Project and Appropriating Funds ($300,000) February 1, 2023 Page 2 FISCAL IMPACT: Upgrading the existing HVAC system will improve the indoor air quality for the City's employees and reduce the City's exposure to potential OSHA liabilities. FUNDING AVAILABLE: Requested Appropriation: General Fund Capital $300,000 Andrew Keys Andrew Keys Deputy City Manager/Internal Services Director 0� �� Charles E. Swimley, Jr. Public Works Director Prepared by Lyman Chang, Deputy Public Works Director/City Engineer CES/LC/cd cc: Public Works Management Analyst Police Chief Facilities Superintendent Diede Construction Signature: 60A,i/W Email: akeys@lodi.gov \\cvcfilv02\pubwks$\WPNPROJECTSNMISC\PD Gun Range\Gun Range Ventilation\C_ChangeOrder_Gun Range HVAC Abatement doc 1/18/2023 10 Ostlund Environmental Services, Inc. P,O, Box 1691, Lockeford, CA 95237 209 -351 -TEST (8378) 209-624-8224 FAX November 17, 2022 Mr. Mike Azevedo Diede Construction 12393 CA. -99 Lodi, CA 95240 ADDITIONAL LEAD DUST WIPE SAMPLING REPORT Project No: 224991 City of Lodi -Gun Range 210 West Elm Street Dodi, CA 95240 Mr, Azevedo: Ostlund Environmental Services, Inc, was requested by .Diede Construction to perform additional lead dust wipe sample collections and laboratory analysis to determine the "background" lead dust levels on surfaces outside of the proposed remediation areas. Additional lead dust wipe sample collections were performed on November 14, 2022. This additional lead dust wipe sampling report outlines our services provided prior to the start of the proposed remediation of lead dust. INSPECTION OBSERVATIONS OES, Inc, visually inspected various areas outside of the proposed remediation areas followed by the collection of lead dust wipe samples. Excessive visible dust that is gray in color was observed on the various floors, walls, ceilings at supply registers, pipe insulation and HVAC duct work during OES's visual inspection outside of the proposed remediation areas, LEAD FINDINGS Lead dust wipe samples collected were sent with Chain of Custody form to Schneider Laboratories Global, Inc. located in Richmond, Virginia for analysis, The Chain of Custody fonn is located in Attachment A and the Laboratory Analytical Results iu Attachment B, WIPE SAMPLE LOCATIONS SAMPLE AREA LEAD RESULTS 1, Basement; Hall Floor at West Stairs 144 int 3,210 µg/ft2 2. Basement; Hall Floor Outside Staging Area 144 int 11,400 µg/112 3. Basement; Office Floor 144 int 9,120 gg/ft2 4, Basement; Hall Floor at Restroom 144 int 8,990 µg/62 S. Basement; Mechanical Room Floor 144 int 3,100 µg/ft2 Sample locations & results continued on Page 2. Ostlund Environmental Services, Inc. P.O. Box 1691, Lockeford, California 95237 (209) 351 -TEST (8378) - (209) 624.8224 Fax WIPE SAMPLE LOCATIONS SAMPLE AREA LEAD RESULTS 6. Basement; Mechanical Room on Pipe Insulation 144 int 214 pg/W 7. Basement; Restroom Ceiling at Supply Register 144 in- 305 Ag/W 8. Basement; Storage Room, Floor 144 inz 4,550 µg/fl2 9. Basement; Hall Floor at East Stairs 144 in' 3,530 Itgfft2 10. Basement; Mechanical Room on HVAC Duct Work 144 inx 575,000 µg/tlz CONCLUSION The results of the lead dust wipe samples collected from outside of the proposed remediation areas show lead dust levels that are also extremely elevated when compared to Title 17 California Code of Regulations 35035 clearance levels, Title 17 35035 clearance levels for lead containing dust are less than 10 micrograms per square toot for interior floors and less than 100 micrograms per square foot for interior horizontal surfaces. Based on visual observations and analytical results of the lead dust wipe samples collected from outside of the proposed remediation areas, these areas are also considered to be extremely contaminated In regards to lead Aust. !IECOMMENDATION OES recomi�nends additional wipe sampling be conducted within both the East and West Stairwells, as well as on the first floor stairwell landing areas to determine if cross contamination is present from the basement. LIMITATIONS All findings contained within this inspection report have been promulgated in accordance with general industry standards and practices at the time of its preparation, as applied by industry professionals. Other conditions may exist which could not be identified within the current scope of this inspection or which were not accessible during our site inspection. CERTIFICATION OES's Mike Ostlund, CDPH Lead Inspector Assessor, No. 00002823, expiration on 09/19/2023 performed the inspection services for this Project Site. Ostlund Environmental Services, Inc. looks forward to assisting you in the future. If you have any questions or comments regarding this report., please call 209-351 TEST (8378), Regards, /�I►Ii�B i��� J. Mike Ostlund, V CDPH Lead Inspector Assessor No, 00002523 If I1e.00M823 Wrest 9 023 o 6 - 1 ) I � j T•, prrw�i4B�uewanea NHid1N3W�Sy9nW Q35i/�21ltlDINVN��W dIN»OdIIYJ'!0q 11 1 11111 D r I p N 4 .y i � 1 _ 4(o r � t �J e al•/h71 A. i lLj I7 � j T•, prrw�i4B�uewanea NHid1N3W�Sy9nW Q35i/�21ltlDINVN��W dIN»OdIIYJ'!0q vwuan .sw.re«•y! 7e&tiI1IX3iMOdg041GA IN3wamidill Nouvijmm 3flNtll1 Nno �iLLL 07i:NYyp 43rd 11 1 11111 D r I p N 4 .y i � 1 _ 4(o r � t �J e al•/h71 A. i lLj I7 wrx�aivrmeyagaya;i...� ` L .N3W39V �31ui ON. xY�nx �'��HnV39� N90 ' I 11 , tot A. 112——f19--©6R[W6 r 0 .t d©� J C 112——f19--©6R[W6 Capital Improvement Plan FY 2022-2023 Project Title: City Hall Annex Gun Range Impr Munis Project Code: GFCP-22009 #216 Section I: Description District Nos: 3 Project Length Priority High Improvement to the existing HVAC and Exhaust system in the City Hall Annex indoor gun range. Justification/factor driving project The existing HVAC and exhaust system in the gun range is out of CALOSHA compliance and will need to be upgraded in order to provide clean air to the occupants. Additional Information The Lodi Police Foundation, a California non-profit corporation, has over the past several years donated funding for several equipment purchases for use by the Lodi Police Department. These donations are integral to the Lodi Police Department's needs that are not met through the general fund. The Lodi Police Foundation is donating $200,000 to the City to offset HVAC and Exhaust system equipment, construction materials, and labor for the City Hall Annex indoor gun range for use by the Lodi Police Department. Section II: Estimated Project Costs Expenditure Prior Years FY 21122 FY 22123 FY 23124 Estimate Budget FY 24125 FY 25126 FY 26127 Future Yrs Total Contracts Total Capital Costs $ 15,700 $ - $ - $ 15,700 $ 500,000 $ 300,000 $ 815,700 $ - $ - $ - $ - $ $ - $ - 815,700 $ 500,000 $ 300,000 $ - Section III: Funding Sources/Methods of Financing Funding Source(s) Prior Years FY 21122 FY 22123 FY 23124 Estimate Budget 100 - Facilities $ 15,700 431 - Capital Outlay/General Fund $ - $ 500,000 $ 300,000 _ $ - Total Project Financing $ 15,700 $ 500,000 $ 300,000 $ FY 24125 FY 25126 FY 26127 Future Yrs $ Total 15,700 $ 800,000 $ - $ - $ 815,700 j $ - RESOLUTION NO. 2023-23 A RESOLUTION OF THE LODI CITY COUNCIL AUTHORIZING THE CITY MANAGER TO EXECUTE CHANGE ORDERS TO THE LODI GUN RANGE VENTILATION IMPROVEMENT PROJECT; AND FURTHER APPROPRIATING FUNDS WHEREAS, for over 50 years, the existing gun range, located in the basement of the City Hall Annex Building at 213 West Elm Street, has been utilized by the Lodi Police Department to practice firearm and target shooting; and WHEREAS, a project intended to upgrade the ventilation system was awarded to Diede Construction on April 2, 2022, and included the removal of the existing HVAC system, installation of the new HVAC system with filters, modification of HVAC duct work, and other miscellaneous and related items as shown on the plans and specifications for the project; and WHEREAS, before project demolition started, lead testing determined that the entire basement area, including the ventilation system, has extremely high lead levels on all surfaces that need to be abated before any work can begin; and WHEREAS, staff recommends authorizing the City Manager to execute change orders for the abatement to the Lodi Gun Range Ventilation Improvement Project and appropriating funds in the amount of $300,000. NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby authorize the City Manager to execute change orders to the Lodi Gun Range Ventilation Improvement Project, in an amount not to exceed $300,000; and BE IT FURTHER RESOLVED that the Lodi City Council does hereby appropriate funds in the amount of $300,000 to General Fund Capital (43199000.77020); and BE IT FURTHER RESOLVED, pursuant to Section 6.3q of the City Council Protocol Manual (adopted 11/6/19, Resolution No. 2019-223), the City Attorney is hereby authorized to make minor revisions to the above -referenced document(s) that do not alter the compensation or term, and to make clerical corrections as necessary. Dated: February 1, 2023 -------------------- I hereby certify that Resolution No. 2023-23 was passed and adopted by the City Council of the City of Lodi in a regular meeting held February 1, 2023 by the following votes: AYES: COUNCIL MEMBERS — Bregman, Khan, Nakanishi, and Mayor Hothi NOES: COUNCIL MEMBERS — None ABSENT: COUNCIL MEMBERS — Craig ABSTAIN: COUNCIL MEMBERS — None OLIVIA NASHED City Clerk 2023-23