HomeMy WebLinkAboutAgenda Report - March 21, 2001 E-08AGENDA TITLE: Adopt Resolution Awarding a Contract for Eastside Aerial Survey and Mapping
Services, to Psomas in the Amount of ($10,248); and Appropriate $30,000 to Fund
this Project and Other Tasks Associated with the Predesign of the Eastside Water
and Wastewater Improvement Program
MEETING DATE: March 21, 2001
PREPARED BY: Public Works Director
RECOMMENDED ACTION: That the City Council adopt a resolution awarding the contract for the
above project to Psomas, of Sacramento, in the amount of $10,248.00
and appropriate funds in accordance with the recommendation shown
below.
BACKGROUND INFORMATION: The aerial photography and mapping services are part of the initial
items of work required to move forward in implementing the
Eastside Water and Wastewater Improvement Program. The
current budget has planned to appropriate a total of $4,600,000
through Fiscal Year 2002/2003 for both water and wastewater improvements associated with the
Eastside. Therefore, the Program will include many separate improvement projects taking place over
the next five to eight years.
Once completed, the improvements will enhance water quality and fireflow capabilities, enhance the
level of service associated with the wastewater system by increasing reliability and reducing infiltration
due to leaky pipe joints, and decrease the level of maintenance activity associated with both utilities
located in this older part of the City.
Staff sent requests for proposals to four regional firms that specialize in aerial photography and
mapping. While the firms were all slightly different in their approach and scope of the project, the firm
reflecting the best combination of cost and service is Psomas. The cost to perform the above mentioned
professional services is $10,248.00. Setting the required survey control points and flight panels will be
performed by City Staff.
Use of the aerial photography for this project will reduce the level of ground surveying required and
increase the project's bidability.
The remaining balance of the appropriation ($19,752) is being requested to fund other tasks associated
with the predesign efforts including; 1) televising portions of the eastside wastewater system to evaluate
the recent condition of the pipelines and to determine the most appropriate methods of rehabilitation
APPROVED:
H. Dixon Flynn -- City Manager
cawardpsomas 03/14/01 10
Adopt Resolution Awarding a Contract for Eastside Aerial Survey and Mapping Services, to Psomas in
the Amount of ($10,248); and Appropriate $30,000 to Fund this Project and Other Tasks Associated with
the Predesign of the Eastside Water and Wastewater Improvement Program
March 21, 2001
Page 2
and/or replacement, 2) initiating a geotechnical study to evaluate soil characteristics within the proposed
project boundary, and 3) to maintain a small reserve balance of available funds for any additional tasks
needed to proceed with the predesign work of this high priority project.
Staff recommends City Council authorize the City Manager to execute a contract with Psomas and to
appropriate $30,000 to fund this project and other tasks associated with the predesign of the Eastside
Water and Wastewater Improvement Program.
FUNDING: $15,000 Eastside Wastewater Main Replacement (171 Fund)
$15,000 Eastside Water Main Replacement (181 Fund)
TOTAL: $30,000
Budgeted 1999-2001 CIB Pages E-15 and E-17
Funding available: Lam= �� 4-.2
Vicky McAthie, Finance 131trector
Richard C. Prima, Jr.
Public Works Director
Prepared by Charles Swimley, Senior Civil Engineer
RCP/CS/pkh
cc: Wally Sandelin, City Engineer
Sharon Welch, Senior Civil Engineer
Wes Fujitani, Senior Civil Engineer
RESOLUTION NO. 2001-66
A RESOLUTION OF THE LODI CITY COUNCIL AWARDING
CONTRACT FOR EASTSIDE AERIAL SURVEY AND MAPPING
SERVICES, AND FURTHER APPROPRIATING
FUNDS FOR THE PROJECT
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WHEREAS, Lodi Municipal Code, §3.20.070, authorizes dispensing with bids for
purchases of supplies, services or equipment when it is in the best interest of the City to do
so; and
WHEREAS, aerial photography and mapping services are part of the initial items of
work required to move forward in implementing the Eastside Water and Wastewater
Improvement Program; and
WHEREAS, the current budget has planned to appropriate a total of $4,600,000.00
through Fiscal Year 2002/2003 for both water and wastewater improvements associated with
the Eastside, and therefore the Program will include many separate improvement projects
taking place over the next five to eight years; and
WHEREAS, other tasks associated with the predesign efforts include 1) televising
portions of the eastside wastewater system to evaluate the recent condition of the pipelines
and to determine the most appropriate methods of rehabilitation and/or replacement, 2)
initiating a geotechnical study to evaluate soil characteristics within the proposed project
boundary, and 3) to maintain a small reserve balance of available funds for any additional
tasks needed to proceed with the predesign work of this high priority project. The data
collected will be used in developing the program schedule and order of work; and
WHEREAS, staff sent requests for proposals to four regional firms that specialize in
aerial photography and mapping; and
WHEREAS, staff recommends awarding the contract to Psomas, of Sacramento, in
the amount of $10,248.00, because their firm reflects the best combination of cost and
service.
NOW, THEREFORE, BE IT RESOLVED, that the Lodi City Council hereby awards
the contract for Eastside Aerial Survey and Mapping Services to Psomas, of Sacramento, in
the amount of $10,248.00; and
BE IT FURTHER RESOLVED, that funds in the amount of $30,000.00 be
appropriated to fund this project and other tasks associated with the predesign of the
Eastside Water and Wastewater Improvement Program as follows:
Eastside Wastewater Main Replacement (171 Fund) $15,000.00
Eastside Water Main Replacement (181 Fund) $15,000.00
Dated: March 21, 2001
I hereby certify that Resolution No. 2001-66 was passed and adopted by the City
Council of the City of Lodi in a regular meeting held March 21, 2001, by the following vote:
AYES: COUNCIL MEMBERS — Hitchcock, Howard, Land, Pennino and
Mayor Nakanishi
NOES: COUNCIL MEMBERS — None
ABSENT: COUNCIL MEMBERS — None
ABSTAIN: COUNCIL MEMBERS — None
SUSAN J. BLACKSTON
City Clerk
2001-66