HomeMy WebLinkAboutAgenda Report - December 7, 2022 C-03CITY OF
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CALIFORNIA
AGENDA ITEM i
3
COUNCIL COMMUNICATION
AGENDA TITLE: Adopt Resolution Ratifying the City Managers Approval of Mobile Field Force and Special
Weapons and Tactics Transportation Van Purchase from Showcase Auto Sales, Inc. of
Modesto, CA ($60,000)
MEETING DATE: December 7, 2022
PREPARED BY: Chief of Police
RECOMMENDED ACTION Adopt resolution ratifying the City Manager's approval of Mobile Field Force
and Special Weapons and Tactics transportation van purchase from
Showcase Auto Sales, Inc. of Modesto, CA in the amount of $60,000.
BACKGROUND INFORMATION- The Lodi Police Department was allotted the purchase of a Mobile Field
Force (MFF) and Special Weapons and Tactics (SWAT) transportation
van through the normal fiscal year 2022/23 budgeting process.
The van was requested to meet the need to transport MFF and SWAT team members to deployments and
training activities. Currently, the SWAT Ballistic Armored Tactical Transport (BATT) is the only vehicle in the
fleet that can transport multiple team members to an incident and the MFF team has a different tactical
objective that would not require the use of the BATT.
The Sergeant that oversees the MFF unit searched for vehicles that would fall within the $70,000 budgeted
limit, had low mileage, and would fit multiple team members along with their gear. A 2022 Mercedes Sprinter
Van was found at Showcase Auto Sales in Modesto, California, which met all of the needs of the department.
In order to secure the sale in the current fast -paced vehicle sales market, the City Manager approved the
purchase of the van before it could be approved by the council.
Staff requests authorization to ratify the City Manager's approval of the Mobile Field Force and Special
Weapons and Tactics transportation van purchase from Showcase Auto Sales, Inc. of Modesto, CA in the
amount of $59,999.99.
APPROVED.
Stephen Schwabauer, City Manager
Adopt Resolution Ratifying the City Managers Approval of Mobile Field Force and Special Weapons and Tactics
Transportation Van Purchase from Showcase Auto Sales, Inc. of Modesto, CA ($60,000)
December 7, 2022
Page 2
FISCAL IMPACT: There is no impact to the General Fund from this vehicle purchase.
FUNDING AVAILABLE: Vehicle Replacement Fund $60,000 (64399100.77040 - Expense)
Andrew Keys Sierra Brucia
Andrew Keys Sierra Brucia
Deputy City Manager/Internal Services Director Chief of Police
From:
Steve Schwabauer
To:
Jennelle Baker-Bechthold; Andrew Keys
Cc:
Lisa Noffsinger; Susan Bjork; Sierra Brucia
Subject:
RE: Mercedes Van
Date:
Wednesday, November 16, 2022 9:27:17 AM
Go ahead and get it and then put together a staff report for council to ratify
Steve Schwabauer
Lodi City Manager
-------- Original message --------
From: Jennelle Baker-Bechthold <jbaker@lodi.gov>
Date: 11/15/22 10:58 AM (GMT -08:00)
To: Andrew Keys <akeys@lodi.gov>, Steve Schwabauer <sschwabauer@lodi.gov>
Cc: Lisa Noffsinger <lnoffsinger@lodi.gov>, Susan Bjork <sbjork@lodi.gov>, Sierra Brucia
<sbrucia@lodi.gov>
Subject: RE: Mercedes Van
I have the dealership set up as a vendor now. How would you like me to proceed?
From: Jennelle Baker-Bechthold
Sent: Monday, November 14, 2022 11:58 AM
To: Andrew Keys <akeys@lodi.gov>; Steve Schwabauer <sschwabauer@lodi.gov>
Cc: Lisa Noffsinger <Inoffsinger@lodi.gov>; Susan Bjork <sbjork@lodi.gov>; Sierra Brucia
<sbrucia@lodi.gov>
Subject: RE: Mercedes Van
I spoke with the dealership, and they would only commit to holding for a short time.
Usually, they hold them for a week with a deposit. They have had interested parties in
the van since the quote day, but they have been steering people away from it.
It seems like they don't want to give me a hard yes; they will hold it, or a hard no and
lose the sale. Not very helpful, I know.
From: Andrew Keys <akeysPlodi.gov>
Sent: Monday, November 14, 2022 11:29 AM
To: Jennelle Baker-Bechthold <jbakerPlodi.gov>; Steve Schwabauer <sschwabauer(@lodi.gov>
Cc: Lisa Noffsinger <Inoffsinger(@lodi.gov>; Susan Bjork <sbiorkP1odi.goV>; Sierra Brucia
<sbrucia(@lodi.gov>
Subject: RE: Mercedes Van
What communication do we have from the vendor that they will not hold it until December 8?
And/or what's the likelihood it's gone by then?
From: Jennelle Baker-Bechthold <ibaker(@lodi.gov>
Sent: Monday, November 14, 2022 11:24 AM
To: Andrew Keys <akeys(@lodi.gov>; Steve Schwabauer <sschwabauer(@Iodi.gov>
Cc: Lisa Noffsinger <Inoffsinger(@Iodi.gov>; Susan Bjork <sbiork(@lodi.gov>; Sierra Brucia
<sbrucia(@lodi.gov>
Subject: RE: Mercedes Van
It has been there since then.
They are not set up as a vendor, and I just received their W9 today to get the ball
rolling on the process.
From: Andrew Keys <akeysPlodi.gov>
Sent: Monday, November 14, 2022 11:08 AM
To: Jennelle Baker-Bechthold <jbaker(@lodi.gov>, Steve Schwabauer <sschwabauer(@Iodi.gov>
Cc: Lisa Noffsinger <Inoffsinger(@lodi.gov>; Susan Bjork <sbiorkPlodi.gov>; Sierra Brucia
<sbruciaPlodi.gov>
Subject: RE: Mercedes Van
Hi Jennelle,
The paperwork says November 4, have we been waiting for approval since then? Has the vehicle
actually been sitting that long?
From: Jennelle Baker-Bechthold <jbaker(cDlodi.gov>
Sent: Monday, November 14, 2022 11:04 AM
To: Steve Schwabauer <sschwabauer(@Iodi.gov>; Andrew Keys <akeysPlodi.gov>
Cc: Lisa Noffsinger <Inoffsinger(@Iodi.gov>; Susan Bjork <sbiork(@lodi.gov>; Sierra Brucia
<sbrucia(@lodi.gov>
Subject: FW: Mercedes Van
Steve and Andrew,
We have a new sprinter van approved in the budget this year for MFF and SWAT.
The department has identified a vehicle that is slightly used, has low mileage, and is
only two years old. However, it is over the $50,000 vehicle purchasing limit.
Are you comfortable allowing us to purchase the vehicle and ratify the purchase at the
December 7th council meeting? Otherwise, we will ask for approval at the December
7th council meeting and risk the vehicle being sold in the meantime.
Thanks, as always, for your input.
Jennelle
RESOLUTION NO. 2022-287
A RESOLUTION OF THE LODI CITY COUNCIL RATIFYING
THE CITY MANAGER'S APPROVAL OF MOBILE FIELD FORCE AND
SPECIAL WEAPONS AND TACTICS TRANSPORTATION VAN PURCHASE
FROM SHOWCASE AUTO SALES, INC., OF MODESTO
WHEREAS, the Lodi Police Department was allotted the purchase of a Mobile Field
Force (MFF) and Special Weapons and Tactics (SWAT) transportation van through the normal
fiscal year 2022/23 budgeting process; and
WHEREAS, the van was requested to meet the need to transport MFF and SWAT team
members to deployments and training activities; and
WHEREAS, there was a need for the City Manager to approve the purchase before the
matter could be scheduled for Council approval; and
WHEREAS, staff recommends that Council ratify the City Manager's approval of the
Mobile Field Force and Special Weapons and Tactics transportation van purchase from
Showcase Auto Sales, Inc. of Modesto, CA in the amount of $60,000.
NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby ratify
the City Manager's approval of the purchase of a Mobile Field Force and Special Weapons and
Tactics transportation van from Showcase Auto Sales, Inc., of Modesto, California, in the
amount of $60,000.
Date: December 7, 2022
I hereby certify that Resolution No. 2022-287 was passed and adopted by the Lodi City
Council in a regular meeting held December 7, 2022, by the following vote:
AYES: COUNCIL MEMBERS — Hothi, Khan, Kuehne, Nakanishi, and
Mayor Chandler
NOES: COUNCIL MEMBERS — None
ABSENT. COUNCIL MEMBERS — None
ABSTAIN: COUNCIL MEMBERS — None
OLIVIA NASHED
City Clerk
2022-287