HomeMy WebLinkAboutAgenda Report - November 2, 2022 C-03,+ CITY OF
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C A L I FORN IA
COUNCIL COMMUNICATION
AGENDA ITEM C
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AGENDA TITLE: Adopt Resolution Authorizing Purchase of Six 29 -Foot Compressed Natural Gas, Low -
Floor Buses from Gillig, LLC, of Livermore (Not -to -Exceed $3,900,000), Utilizing
Washington State Department of Enterprise Services Cooperative Purchasing Agreement
(Master Contract No. 06719), and Authorizing City Manager to Execute All Necessary
Documents
MEETING DATE:
PREPARED BY:
November 2, 2022
Public Works Director
RECOMMENDED ACTION: Adopt resolution authorizing purchase of six 29 -foot compressed natural
gas, low -floor buses from Gillig, LLC, of Livermore, in an amount not -to -
exceed $3,900,000, utilizing Washington State Department of Enterprise
Services Cooperative Purchasing Agreement (Master Contract No. 06719), and authorizing City Manager to
execute all necessary documents.
BACKGROUND INFORMATION: The City of Lodi currently operates and maintains 25 transit vehicles to
provide the GrapeLine fixed route service, VineLine Americans with
Disabilities Act (ADA)/Paratransit service, and the general public Dial -A -
Ride service. Six (6) of the vehicles in the fleet are 32 -foot 2012 EI Dorado EZ Riders, which in 2024, will
reach their useful life in terms of age (12 years), in accordance with Federal Transit Administration vehicle
useful life schedules and certifications. As the vehicles being replaced are reaching their end of life, they are
frequently breaking down resulting in service disruptions, costly repairs, and increased maintenance staff time.
In anticipation of this vehicle replacement timeline, the City submitted a Federal Transit Administration (FTA)
grant application to apply $1,967,068 in FY 20 and FY 21 Section 5307 funds for the replacement bus purchase.
The City was awarded the $1,967,068, with a $1,932,932 local match in Transportation Development Act (TDA)
funds, for a total grant amount of $3,900,000.
The funds allow the City to purchase six (6) new 29 -foot, low floor, CNG fueled buses made by Gillig LLC in
Livermore, CA. They are equipped with well -supported engines made by Cummins and Americans with
Disabilities Act (ADA) -compliant ramps. When placed in service, the proposed new buses will be utilized on all
fixed routes, rotating between the five weekday, three express, and four weekend routes. Rotating each new
vehicle into regular service as they are delivered to the City, will reduce wear and tear on the City's existing
fixed route buses and will increase the availability of spare buses when one is removed from service for
preventative maintenance or repairs. During the transition, operating costs are also expected to decrease,
due to the increased mechanical reliability of the new buses. The existing EI Dorado buses will be
decommissioned and sold at auction.
Per Lodi Municipal Code Section 3.20.045, State and Local Agency Contracts, the bidding process may be
waived when it is advantageous for the City, with appropriate approval by the City Manager and City Council, to
use contracts that have been awarded by other public agencies, provided that their award was in compliance
with their formally -adopted bidding or negotiation procedures. Purchasing the buses utilizing the WSDOT
contract saves the City of Lodi time and money.
APPROVED: ,.. ,,. -
Stephen Schwabauer, City Manager
\\cvcfilv02\pubwks$\Transit\13) Procurements & Projects (add to file 12)\Bus Procurements\Gillig - 2022 Bus Purchase\CC_ Gillig 6 Bus Procurement 2022 docx 10119/2022
Adopt Resolution Authorizing Purchase of Six 29 -Foot Compressed Natural Gas, Low -Floor Buses from Gillig, LLC, of Livermore ($3,664,780), Utilizing
Washington State Department of Enterprise Services Cooperative Purchasing Agreement (Master Contract No. 06719), and Authorizing Public Works
Director to Execute All Necessary Documents
November 2, 2022
Page 2
Total purchase cost is estimated to be $3,864,780 including delivery and contingencies. An appropriation of
$3,900,000 ($1,967,068/FTA; $1,932,932lTDA) is included in the 2022/23 budget for this project.
FISCAL IMPACT: Maintenance costs for the new buses are included in the current Transit
operating budget. If the bus purchase is not approved, the City will not be
compliant with FTA guidelines in maintaining transit vehicles in a state of good
repair, potentially negatively impacting future funding. The six existing buses will
be disposed of at public auction in accordance with FTA guidelines, and any
proceeds over $5,000 per bus will be applied to this purchase. The project does
not impact the General Fund.
FUNDING AVAILABLE: Budgeted Fiscal Year 2022/23:
FTA (60199000) $1,967,068
TDA (60199000) $1,932,932
TOTAL: $3,900,000
Andrew Keys
Andrew Keys
Deputy City Manager/Internal Services Director
a; �J
Charles E. Swimley, Jr
Public Works Director
Prepared by: Julia Tyack, Transportation Manager
CES/J MT/cd
Attachment
cc Fleet Services Supervisor
Transdev General Manager, Kyle Eggen
Gillig, LLC, Regional Sales Manager, Sean Solis
Signature: Q^r X&�p
Email: akeys@lodi.gov
RESOLUTION NO. 2022-260
A RESOLUTION OF THE LODI CITY COUNCIL AUTHORIZING THE PURCHASE
OF SIX 29 -FOOT COMPRESSED NATURAL GAS LOW -FLOOR BUSES FROM
GILLIG, LLC, OF LIVERMORE, UTILIZING WASHINGTON STATE DEPARTMENT
OF ENTERPRISE SERVICES COOPERATIVE PURCHASING AGREEMENT
(MASTER CONTRACT NO. 06719); AND AUTHORIZING THE CITY MANAGER TO
EXECUTE ALL NECESSARY DOCUMENTS
WHEREAS, the City of Lodi currently operates and maintains 25 transit vehicles to
provide the GrapeLine fixed route service, VineLine Americans with Disabilities Act
(ADA)/Paratransit service, and the general public Dial -A -Ride service; and
WHEREAS, six of the vehicles in the fleet are 32 -foot 2012 EI Dorado EZ Riders, which
in 2024 will reach their useful life in terms of age (12 years), in accordance with Federal Transit
Administration vehicle useful life schedules and certifications; and
WHEREAS, in anticipation of this vehicle replacement timeline, the City submitted a
Federal Transit Administration grant application to apply $1,967,068 in FY 20 and FY 21
Section 5307 funds for the replacement bus purchase and the City was awarded the
$1,967,068, with a $1,932,932 local match in Transportation Development Act funds, for a total
grant amount of $3,900,000; and
WHEREAS, staff recommends authorizing the purchase of six 29 -foot compressed
natural gas low -floor buses from Gillig, LLC, of Livermore, in an amount not to exceed
$3,900,000, utilizing Washington State Department of Enterprise Services Cooperative
Purchasing Agreement (Master Contract No. 06719), and authorizing the City Manager to
execute all necessary documents.
NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby
authorize the purchase of six 29 -foot compressed natural gas low -floor buses from Gillig, LLC,
of Livermore, California, in an amount not to exceed $3,900,000, utilizing Washington State
Department of Enterprise Services Cooperative Purchasing Agreement (Master Contract
No. 06719); and
BE IT FURTHER RESOLVED that the Lodi City Council does hereby authorize the
City Manager to execute all necessary documents; and
BE IT FURTHER RESOLVED, pursuant to Section 6.3q of the City Council Protocol
Manual (adopted 11/6/19, Resolution No. 2019-223), the City Attorney is hereby authorized to
make minor revisions to the above -referenced document(s) that do not alter the compensation
or term, and to make clerical corrections as necessary.
Dated: November 2, 2022
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I hereby certify that Resolution No. 2022-260 was passed and adopted by the City
Council of the City of Lodi in a regular meeting held November 2, 2022 by the following votes:
AYES: COUNCIL MEMBERS — Hothi, Khan, Kuehne, Nakanishi, and Mayor Chandler
NOES: COUNCIL MEMBERS — None
ABSENT: COUNCIL MEMBERS — None
ABSTAIN: COUNCIL MEMBERS — None
OLIVIA NASHED
City Clerk
2022-260