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Home My WebLink AboutAgenda Report - November 16, 2022 C-15CITY OF AGENDA ITEM C4111111110 15 LJ t C A L I F O R N I A COUNCIL COMMUNICATION AGENDA TITLE: Adopt Resolution Authorizing City Manager to Execute Confirmation No. 0277 Under Northern California Power Agency Support Services Program Agreement for Specialized Electrical Testing and Substation Maintenance Services Over Three Years ($156,460) MEETING DATE: November 16, 2022 PREPARED BY: Electric Utility Director RECOMMENDED ACTION: Adopt a resolution authorizing the City Manager to execute Confirmation No. 0277 under the Northern California Power Agency (NCPA) Support Services Program Agreement (SSPA) for specialized electrical testing and substation maintenance services over three years in an amount not -to -exceed $156,460. BACKGROUND INFORMATION: Lodi Electric Utility (LEU) currently requires the assistance of an engineering firm to provide specialized substation electrical services beyond current LEU staff capabilities. Authorized by Resolution 2016-162, the SSPA with NCPA provides an opportunity for Lodi to use pre -approved vendors and contracts for services by executing a Confirmation for those specific services. The specific vendor to be used for these services through the SSPA is Electric Power Systems International, Inc. (EPSI). EPSI has the knowledge and necessary equipment to be able to assist with large items such as PG&E's G5 Substation Interconnection Testing Processes that require specialized equipment and forms. LEU will utilize EPSI initially for the Industrial Substation Relay Upgrade Project to complete PG&E's G5 Interconnection Testing Processes while LEU Substation personnel assist its current contractor with project related items including wiring and installation of equipment. EPSI's services will also be used for testing substation equipment to assist with substation maintenance activities that will decrease the amount of expensive equipment LEU would require to support a proper maintenance program. This includes, but is not limited to, testing current transformers, power factor tests, sweep frequency response for substation transformers, and more. Substation test equipment, beyond what LEU currently has, generally starts at prices around $40,000. EPSI has included this in their testing services. Per Lodi Municipal Code, Section 3.20.075, engineering services are exempt from bidding requirements and shall be awarded on the basis of professional qualifications and experience, quality of service, past performance and negotiated prices. EPSI currently provides engineering and testing services for NCPA and was a valuable resource to LEU during Lodi's recent summer outage. FISCAL IMPACT: Not to exceed $156,460 over three years, including NCPA administrative fees APPROVED: -::... , ....... Stephen Schwabauer, City Manager Adopt Resolution Authorizing City Manager to Execute Confirmation No. 0277 Under Northam Callfornie Power Agency Support Services Program Agreement for 5peclailzed Electrical Testing and Substation Maintenance Services Over Three Years ($156,460) November 16, 2022 Page 2 FUNDING AVAILABLE; Estimated expenditures for Fiscal Year 2022/23 are $50,000 with sufficient funds available in Account No. 50061500.72450. Future year costs will be budgeted as part of the annual budget planning process. Andrew Keys Andrew Keys Deputy City Manager/Internal Services Director M4— N.., Vk.v • .... i Jeff Berkheimer Electric Utility Director Signature: Andrew KeII iNn1W1. 3021 6:1110 y Email: akeys@lodi.gov CONFIRMATION UNDER THE NCPA SUPPORT SERVICES PROGRAM AGREEMENT 1. This is a Confirmation pursuant to the Support Services Program Agreement and subject to the terms and conditions of that agreement, except as expressly provided in this Confirmation. All capitalized terms have the meaning given to them in the Support Services Program Agreement. 2. The Participating Member for this Confirmation is the CITY OF LODI in the amount of not -to -exceed $150,000.00 for the Electric Power Systems International, Inc. (EPSII) services described in paragraph 3. This is not a guarantee that the full amount will be paid to EPSII but is merely a limit of potential expenditures for services under this Confirmation. 3. CITY OF LODI requests the following described Support Services in the dollar amount specified. NCPA agrees to provide the following Support Services to the Participating Member: EPSII to provide specialized electrical services as requested by the City of Lodi/Lodi Electric Utility at any facilities owned or operated by the City of Lodi. The scope of services is identified in the letter addressed to Jasminder Singh and Rod Brown of the City of Lodi from Michael Sannar dated September 26, 2022, a copy of which is attached hereto as Exhibit "A". The services shall also comport with the Scope of Work and pricing included in the agreement between NCPA and EPSII dated February 24, 2022. No services under this Confirmation shall include work that would qualify as a Public Works Project under the California Public Contract Code. The services under this Confirmation are estimated to begin in November 2022 and continue as requested for a period of 36 -months. 4. The CITY OF LODI agrees to pay for the Support Services in the amount set forth in paragraph 2 above; plus, the administrative fees in the amount not -to -exceed $6,460.00 ($685 for development of the Confirmation and first month's processing, plus $165 per month for each additional month administrative costs are actually incurred) in accordance with the provisions of the Support Services Program Agreement. Billing to the CITY OF LODI for said services will be through a Special Invoice. Am total amount expended under this Confirmation will not exceed 5156.460.00. ES-AGY-2016-001 Confirmation No. 0277 5. A Security Account deposit is not required for this Confirmation. Date: Participating Member: CITY OF LODI By its Designated Representatives Stephen Schwabauer, City Manager MIR Janice D. Magdich, City Attorney Attest: Olivia Nashed, City Clerk Date: NORTHERN CALIFORNIA POWER AGENCY By: Randy S. Howard, General Manager Attest: Gary A. Fadgett, Assistant Secretary to Commission Approved as to form: By: Jane E. Luckhardt, NCPA General Counsel ES -AGY-2016-001 Confirmation No. 0277 EXHIBIT 'A' ELECTRic PQwER Sysmms TESTfNG s ENGlNEERlNG SERVICES • www.epsii,com Date: 9/26/22 Jasminder Singh Rod Brown City of Lodi 1331 South Ham Lane Lodi, CA 95242 Reference: City of Lodi, Multi -Task General Services Agreement 1. PROJECT SUMMARY: Electric Power Systems International Inc. (EPS) shall provide specialized electrical services as requested by the City of Lodi at any facilities owned or operated by the City of Lodi. 2. SCOPE OF SERVICES: Services to include but not be limited to the following: Equipment to be tested as follows: ■ Protective relays, (microprocessor, solid state and electro -mechanical) ■ Current transformers • Potential transformers a Current circuit verification • Potential circuit verification • Control circuit verification • Disconnect switches, (open air and metal enclosed) • Circuit breakers • Transformers • Generators/ Motors Grounding Typical tests to be performed as follows: ■ Protective relays: Perform automated and manual testing using 30 voltage and 30 current test sets, verify logic. • Current transformers: Ratio, saturation, power factor, insulation resistance. • Potential transformers: Ratio, power factor, insulation resistance. • Current/Potential circuits: Burden, circuit verification per drawings. • Control circuits: Circuit verification per drawings. • Disconnect switches: Contact resistance, insulation resistance, operational. • Circuit breakers: Contact resistance, insulation resistance, time travel, power factor, operational, • Transformers: Power factor, excitation, turns ratio, winding resistance, insulation resistance, dielectric, sweep frequency response, operational. • Generators/Motors: Insulation resistance winding resistance, polarization index, power factor. Grounding: Resistance to remote earth, point-to-point. 3. PRICING: .................................................................................. ....... $ iS0,000.00 Thank you, Michael Sannar EPS Yuba City 0:530.755.3X26 W 916-759.1573 m.sannar�aepsii,�am www.eusii.cam RESOLUTION NO. 2022-280 A RESOLUTION OF THE LODI CITY COUNCIL AUTHORIZING THE CITY MANAGER TO EXECUTE CONFIRMATION NO. 0277 UNDER NORTHERN CALIFORNIA POWER AGENCY SUPPORT SERVICES PROGRAM AGREEMENT FOR SPECIALIZED ELECTRICAL TESTING AND SUBSTATION MAINTENANCE SERVICES OVER THREE YEARS WHEREAS, Lodi Electric Utility (LEU) currently requires the assistance of an engineering firm to provide specialized substation electrical services beyond current LEU staff capabilities; and WHEREAS, authorized by Resolution No. 2016-162, the Support Services Program Agreement (SSPA) with Northern California Power Agency (NCPA) provides an opportunity for Lodi to use pre -approved vendors and contracts for services by executing a Confirmation for those specific services and the specific vendor to be used for these services through the SSPA is Electric Power Systems International, Inc. (EPSI); and WHEREAS, EPSI has the knowledge and necessary equipment to be able to assist with large items such as PG&E's G5 Substation Interconnection Testing Processes that require specialized equipment and forms; and WHEREAS, LEU will utilize EPSI initially for the Industrial Substation Relay Upgrade Project to complete PG&E's G5 Interconnection Testing Processes while LEU Substation personnel assist its current contractor with project -related items, including wiring and installation of equipment; and WHEREAS, EPSI's services will also be used for testing substation equipment to assist with substation maintenance activities that will decrease the amount of expensive equipment LEU would require to support a proper maintenance program, including, but not limited to, testing current transformers, power factor tests, sweep frequency response for substation transformers, and more; and WHEREAS, substation test equipment, beyond what LEU currently has, generally starts at prices around $40,000 and EPSI has included this in their testing services; and WHEREAS, per Lodi Municipal Code, Section 3.20.075, engineering services are exempt from bidding requirements and shall be awarded on the basis of professional qualifications and experience, quality of service, past performance and negotiated prices and EPSI currently provides engineering and testing services for NCPA and was a valuable resource to LEU during Lodi's recent summer outage. NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby authorize the City Manager to execute Confirmation No. 0277 under the Northern California Power Agency Support Services Program Agreement for specialized electrical testing and substation maintenance services over three years, in an amount not to exceed $156,460; and BE IT FURTHER RESOLVED, pursuant to Section 6.3q of the City Council Protocol Manual (adopted 11/6/19, Resolution No. 2019-223), the City Attorney is hereby authorized to make minor revisions to the above -referenced document(s) that do not alter the compensation or term, and to make clerical corrections as necessary. Dated: November 16, 2022 I hereby certify that Resolution No. 2022-280 was passed and adopted by the City Council of the City of Lodi in a regular meeting held November 16, 2022 by the following votes: AYES: COUNCIL MEMBERS — Hothi, Khan, Kuehne, Nakanishi, and Mayor Chandler NOES: COUNCIL MEMBERS — None ABSENT: COUNCIL MEMBERS — None ABSTAIN: COUNCIL MEMBERS — None OLIVIA NASHED City Clerk 2022-280