HomeMy WebLinkAboutAgenda Report - November 16, 2022 C-10CITY OF
o i
* CALIFORNIA
AGENDA ITEM CM10
COUNCIL COMMUNICATION
AGENDA TITLE: Adopt Resolution Authorizing City Manager to Execute Additional Change Orders to
Fire Station 3 and Fire Station 4 Security Gates and Generator Project ($61,000), and
Appropriating Funds ($61,000)
MEETING DATE: November 16, 2022
PREPARED BY: Public Works Director
RECOMMENDED ACTION: Adopt resolution authorizing City Manager to execute additional
change orders to Fire Station 3 and Fire Station 4 Security Gates and
Generator Project in the amount of $61,000, and appropriating funds in
the amount of $61,000.
BACKGROUND INFORMATION: This project provides Fire Station 3, located at 2141 South Ham Lane
and Fire Station 4 located at 180 North Lower Sacramento Road with
an automated vehicular gate to provide site security to meet today's
standards; and replaces a driveway and a 46 -year old generator at Fire Station 3.
On December 1, 2021, the Council approved plans and specifications for this project and authorized the City
Manager to award contract to the lowest bidder not -to -exceed $240,000 and execute change orders not -to -
exceed $15,000. The bid opening was held January 19, 2022 and the City received four bids, all
significantly above the City Manager's limit to award. On March 2, 2022, the Council awarded the project to
Sauren Construction, of Newcastle in the amount of $374, 972 and authorized the City Manager to execute
change orders up to $37,000.
As it is beneficial to the City, staff is requesting to use this contract for related work to install an automated
transfer switch and permanent backup generator at the water tower site. This will provide backup power to
the public safety radio during an electrical outage. See attached Proposed Change Order No. 3. As the
generator project is ongoing with the possibility that other unforeseen contract costs may arise, the
requested $61,000 increase in the City Manager's change order authority will be in addition to the originally
approved amount of $37,000, for a total not -to -exceed change order authority amount of $98,000.
FISCAL IMPACT: The new gates will provide security and reduce the likelihood of equipment
being stolen. Replacing the 46 -year-old generator will reduce maintenance
and repair costs and improve reliability. This project will impact the General
Fund.
om
APPROVED: .,
Stephen Schwabauer, City Manager
\\cvcfilv02\pubwks$\WP\PROJECTS\MISC\FireSta3\FS 3 & FS 4 Generator and Gate Improvements\C FireStation CO -Appropriation doc 10/31/2022
Adopt Resolution Authorizing City Manager to Execute Additional Change Orders to Fire Station 3 and Fire Station 4 Security Gates and Generator Project ($61,000), and
Appropriating Funds ($61,000)
November 16, 2022
Page 2
FUNDING AVAILABLE: GFCP-22002. Contracts:
$75,000
GFCP-21005. Contracts:
$180,000
General Fund Capital (43199000.77020)
$157,000
Requested appropriation
IT (Operating Acct) (10020400.72450)
$61,000
TOTAL: $473,000
Andrew Keys
Andrew Keys
Deputy City Manager/Internal Services Director
C"U-(�
Charles E. Swimley, Jr,
Public Works Director
Prepared by Jimi Billigmeier, Associate Civil Engineer
CES/JB/cd
Attachment
cc: Fire Marshal Brad Doell
Management Analyst Michelle Munoz
Signature: Q r xv�bj
Email: akeys@lodi.gov
\\cvcfilv02\pubwks$\WP\PROJECTS\MISC\FireSla3\FS 3 & FS 4 Generator and Gate Improvements\C FireStation CO-Appropriation.doc 10131/2022
CITY OF LODI
PROPOSED CHANGE ORDER
PROJECT: Fire Station 3 and Fire Station 4 Security Gates CO No.: 3
& Generator Project
CONTRACTOR: Sauren Construction PCO No.: 2A
RFI No.: N/A
ARCHITECT/ENGINEER: Jimi Billigmeier FI No.: N/A
City of Lodi, Public Works ISubmit Proposal Within 15 Days Upon Receipt of This Request
Brief Description Of Work
Per Resolution No. 2022-64, the City Manager is authorized to process change orders (up to $37,000) to account for unforeseen contract costs. This
proposed change order is to install an automated transfer switch and back-up generator with sub base diesel fuel tank, concrete pad and accessories at the
Water Tower Site located at 122 N. Main Street , all as shown on the attached exhibits.
Accounts: Amount
IT (Operating Acct) (10020400.72450) $60,299.50
Request, Proposal, Recommendation And Approval
Requesting Official: J.Billigmeier Request Date: 6/29/2022 Schedule Impact: 0 Days
Contractor Proposal Date: N/A Add Amount: Deduct Amount
Reason For Change: Provide back up generator at Water Tower and Police Radio Account: See Above
CONTRACTOR AGREES TO FURNISH ALL LABOR AND MATERIALS AND PERFORM ALL WORK REQUIRED TO COMPLETE THE ABOVE DESCRIBED WORK CHANGE IN
ACCORDANCE WITH THE REQUIREMENTS FOR SIMILAR WORK COVERED BY THE CONTRACT EXCEPT AS OTHERWISE STIPULATED HEREIN FOR THE STATED
CONSIDERATION. TO PERFORM THE CHANGES FOR THE AMOUNT INDICATED WHICH INCLUDES ANY EXTENDED OR JOBSITE OVERHEAD, DISRUPTION, RIPPLE EFFECT
AND OTHER IMPACT COSTS. NO WORK WILL BE STARTED UNTIL THIS PROPOSAL IS ACCEPTED. IF THE CONTRACTOR DOES NOT SIGN ACCEPTANCE OF THIS ORDER, THE
CONTRACTOR SHOULD REFER TO SECTION 4-1.03A OF THE STANDARD SPECIFICATIONS REGARDING FILING A WRITTEN PROTEST WITHIN THE SPECIFIED TIME.
ORIGINAL CONTRACT: $ 374,971.70
PREVIOUS ADDS: $ 19,860.00
Contractor Date
PREVIOUS DEDUCTS: $ 8,733.00
THIS CHANGE ORDER: $60,299.50
Deputy Public Works Director Date
TOTAL CONTRACT AMOUNT
$ 446,398.20
INCLUDING ALL CHANGE ORDERS:
Public Works Director Date
CONTRACT TIME ADJUSTMENT DAYS
'ORIGINAL COMPLETION DATE:90 days after FS3 Generator Delivery
City Manager Date
ADJUSTED CONTRACT
COMPLETION DATE:90 days after FS3 Generator Delivery
" 90 days after the Fire Station 3 Generator Delivery
CO3.xls 10/25/2022
J
5AUREN
C.O. # 2A,2B CONTACT:
Date: 9/7/2022 OWNER:
Work Period: PROJECT:
Contractor: PROJECT #
ORIGINAL CONTRACT AMOUNT
$374,971.70
NET CHANGE BY CHANGE ORDERS
$11,127.00
CURRENT CONTRACTAMOUNT
$386,098.78
NET CHANGE THIS CHANGE ORDER
$97,837.00
NEW CONTRACT AMOUNT
$483,935.70
Requested by: Anni Billigmeier, Architect/Engineer
ITEM DESCRIPTION QUANTITY
TOTAL
GENERATOR TAP -BOX 824 EAST TURNER RD.
1. Power Distribution and Installations including the following:
a. Demolition; Electrical associated with Existing Generator -Remove link for (e) motor control
b. Provide and install 600a "ATS" and associated wiring
c. Provide and install ASCO 600a Camlock Terminal Cabinet
d. Provide and install 6"x6"x8' Gutter
e. Provide and install Unistrut Mounting Posts
Total labor and materials
$37,537.50
WATERTOWER 122 NORTH MAIN ST. LODI
Power Distribution and Installations including the following:
a. Furnish labor and materials to process subgrade, and install reinforced concrete pad to accommodate new
generator
$5,387.73
b. Modify Fencing to accommodate new generator. Labor/materials
$1,549.47
c. Excavation and backfill
$2,962.30
GENERATORINSTALL
d. Installation of Underground Conduit Associated with Genset
e. Provision and Installation of 1 5K Generac SDO15 Generator
f. Provision and installlation of of (1) 100a "ATS" and associated wiring
g. Disconnection from Transformer
It. Add (2) 20a Circuit Breakers to Existing Panel
I. Provide and Install Ground Connector and Ground Rod
i. (1) Relocate Pullbox flush with grade
Total Labor and Materials
$50,400.00
TOTAL CHANGE IX] Increase [ ] Decrease:
$60,299.50
Sauren Construction Inc.
P.O. Box 582734 Elk Grove CA 95758
Ph. 916-414-0444 1 www.saureninc.com
LOCUST ST
IPROPERTY LINE-/
CONTRACTOR SHALL
II INSTALL NEW COMBINATION
III I ATS & GENERATOR,
III SEE SHT E1
50'
II CONTRACTOR SHALL
(� CONNECT ATS TO BACK OF
III EX. 480V PANEL
II L
66
14 I WATER TOWER (PIP)
SITE ADDRESS
WATER TOWER
122 N MAIN ST
REMOVE PORTION OF FENCE
READ. TO COMPLY W/3'
CLR. SPACE
95'
EX AT&T GEN
13 U 1
LR
SPACE (TYP)
CONTRACTOR SHALL
RELOCATE EX PULLBOX
FLUSH WITH GRADE
I --EX RADIO (PIP)
ABANDONED
WELL HEAD
PROPERTY LINE -\\I
I
1 "=20'
path://john/17/4 C:IUserslresmilBox120221CityOfLodi WaterTowehWaterTowerGenerator Electric rev 2.rvt
RESOLUTION NO. 2022-275
A RESOLUTION OF THE LODI CITY COUNCIL AUTHORIZING THE
CITY MANAGER TO EXECUTE ADDITIONAL CHANGE ORDERS TO THE
FIRE STATION NO. 3 AND FIRE STATION NO. 4 SECURITY GATES AND
GENERATOR PROJECT; AND FURTHER APPROPRIATING FUNDS
WHEREAS, this project provides Fire Station No. 3, located at 2141 South Ham Lane,
and Fire Station No. 4, located at 180 North Lower Sacramento Road, with an automated
vehicular gate to provide site security to meet today's standards; and replaces a driveway and a
46 -year old generator at Fire Station No. 3; and
WHEREAS, on March 2, 2022, the Council awarded the project to Sauren Construction,
of Newcastle, in the amount of $374, 972 and authorized the City Manager to execute change
orders up to $37,000; and
WHEREAS, as it is beneficial to the City, staff is requesting to use this contract for
related work to install an automated transfer switch and permanent backup generator at the
water tower site to provide backup power to the public safety radio during an electrical outage;
and
WHEREAS, staff recommends authorizing the City Manager to execute additional
change orders to the Fire Station No. 3 and Fire Station No. 4 Security Gates and Generator
Project in an amount not to exceed $61,000, and
WHEREAS, staff further recommends appropriating funds in the amount of $61,000 to
IT (Operating Acct) 10020400.72450.
NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby
authorize the City Manager to execute additional change orders to the Fire Station No. 3 and
Fire Station No. 4 Security Gates and Generator Project in an amount not to exceed $61,000,
and
BE IT FURTHER RESOLVED that funds in the amount of $61,000 be appropriated as
set forth above; and
BE IT FURTHER RESOLVED, pursuant to Section 6.3q of the City Council Protocol
Manual (adopted 11/6/19, Resolution No. 2019-223), the City Attorney is hereby authorized to
make minor revisions to the above -referenced document(s) that do not alter the compensation
or term, and to make clerical corrections as necessary.
Dated: November 16, 2022
I hereby certify that Resolution No. 2022-275 was passed and adopted by the City
Council of the City of Lodi in a regular meeting held November 16, 2022 by the following votes:
AYES: COUNCIL MEMBERS — Hothi, Khan, Kuehne, Nakanishi, and
Mayor Chandler
NOES: COUNCIL MEMBERS — None
ABSENT: COUNCIL MEMBERS — None
ABSTAIN: COUNCIL MEMBERS — None
OLIVIA NASHED
City Clerk
2022-275