The URL can be used to link to this page

Home My WebLink AboutAgenda Report - October 19, 2022 C-18CITY OF Age •.0 Z10 i CALIFORNIA AGENDA ITEM CGOIS COUNCIL COMMUNICATION AGENDA TITLE: Adopt Resolution Authorizing City Manager to Authorize the Purchase of a Three Year License Renewal for Rubrik Data Backup Appliance and Cloud Management from ePlus Technology, Inc., of Rocklin and Appropriate Funds ($130,000) MEETING DATE: October 19, 2022 PREPARED BY: Information Technology Manager RECOMMENDED ACTION: Adopt resolution authorizing City Manager to authorize the purchase of a three-year license renewal for Rubrik data backup appliance and cloud management from ePlus Technology, Inc., of Rocklin and appropriate funds. ($130,000) BACKGROUND INFORMATION: The City is reliant on a functioning network of backup systems to prevent the loss of City data during disaster recovery. The backup system is designed to recover from "catastrophic loss," meaning complete destruction of an application server or data storage device due to cyber -attack or system failure. It also protects against loss of data due to hardware failures within the City's data center. Data backups can also protect against the loss of data due to human error. On September 4, 2019, the City Council approved the purchase of a Rubrik backup appliance from ePlus Technology. This system met requirements and functionality needed in a backup solution. Rubrik offered the most simplified interface for administration, lessening the need for in depth training on a proprietary system. Rubrik offers a three-year subscription and support that includes a software suite that aides in cloud management for the storage of the City's back-ups offsite in the cloud. Staff recommends approving the three-year renewal for licensing and support for the Rubrik backup appliance. Rubrik offers a three-year subscription and support that includes a software suite that aides in cloud management for the storage of the City's back-ups offsite in the cloud. Staff also recommends appropriating $130,000 from 642 fund to I.T. equipment replacement fund. FISCAL IMPACT: A functioning data backup system is critical to City operations. A data backup system prevents the loss of critical data used to collect income, pay debtors and operate payroll. Without a properly operating backup system, the City would not be able to recover from a cyber -attack, hardware failure, human error or natural disaster. APPROVED: Ojrjj� Stephen Schwabauer, City Manager FUNDING AVAILABLE: Appropriate $130,000 from 642 fund to Fiscal Year 2022-2023 account number 64299000.77030 Andrew Keys Andrew Keys Deputy City Manager/Internal Services Director Benjamin Buecher Benjamin Buecher Information Technology Manager Page 1 of 2 Customer Name: CITY OF LODI Quote No: 22860960 Sales Support Contact: Sabrina Jordan Sales Support Phone: 949-930-7366 Ext 7366 Customer PO No: Order No: Quote Name: City of Lodi- 3yr Sales Support Email: sabrina.jordan@eplus.com Expiration Date: 10/19/2022 Quotation Date: 09/19/2022 Account Executive: Brittani Neff Account Executive Phone: 916-897-4667 ePlus Account Executive Email: brneff@eplus.com External Contract Number. 7-17-70-40-05 Notes: NASPD Master Contract Number: AR2472 Line No. Part Number MFG Description/Line Notes Dates QTY Unit Price Ext. Price 001 RBK-GO-FNDN-R6408 RUBRIK 1 -MONTH OF RUBRIK GO FOUNDATION EDITION FOR 10/07/2022- 36 3,057.30 110,062.80 R6408, INCL. RCDM, POLARIS GPS, CLOUDOUT, 20 10/06/2025 INSTANCES/VMS OF CLOUD NATIVE P Line Note: Term: 36 Months BB193964080062 QTY 1 X 36 Months = 36 Start Date: 10/07/2022 End Date: 10/06/2025 CONTR: $5,289,84 002 RBK-SVC-PREMHW RUBRIK PREMIUM SUPPORT FOR HARDWARE, PREPAY 10/07/2022- 3 3,043.20 9,129.60 10/06/2025 Line Note: Term: 36 Months BB193964080062 i QTY 1 X 3 Years = 3 Start Date: 10/07/2022 End Date: 10/06/2025 CONTR: $6,516.97 i 1 -MONTH OF CLOUDON UNLIMITED ADD-ON TO 003 RBK-CLON-UNL-FNDN RUBRIK 10/07/2022- 36 277.30 9,982.80 (FOUNDATION, INCL. PREMIUM SUPPORT, 10/06/2025 SUBSCRIPTION PREPAY Line Note: Term: 36 Months BB193964080062 QTY 1 X 36 Months = 36 Start Date: 10/07/2022 End Date: 10/06/2025 CONTR: $3,358.58 129,175.20 Sub Total (USD): 129,175.20 Est. Tax (USD): TBD if Applicable Shp&Hnd (USD): TBD Total (USD): 129,175.20 Page 2 of 2 All orders are governed by your organization's signed agreement with ePlus or applicable public sector contract; if there is no such agreement the Customer Terms and Conditions for Products and/or Services located at www.eP[us.com govern. No additional or contrary terms in a purchase order shall apply, and ePlus' performance shall not be deemed acceptance of any preprinted PO terms. Use of software, subscription services or other products resold by ePlus is subject to manufacturer/publisher end user agreements or subscription terms. Any periodic payment obligations for specific offerings, along with customer -incurred overages, consumption fees, add-ons, quantity adjustments and automatic renewals are non -cancelable For any reason except by public sector customers required by law to terminate due to non -appropriation of funds. PLEASE NOTE: Recent supply chain disruption and tariffs on certain imports are causing price increases for many IT products, with little or no notice, and beyond ePlus' control. As a result, this quote is subject to change without notice, even before the expiration date reflected above. Related manufacturer policy changes may result in orders being non -cancelable and products non -returnable except in accordance with the manufacturer warranty. Please confirm pricing and other restrictions prior to order placement. Unless freight amount is indicated, or is zero, freight will be added to the invoice. Unless Bill -To company is exempt from Sales Tax, it will be added to the invoice. Recognizing that the global pandemic has disrupted operations for many organizations, ePlus will ship products for delivery in accordance with customer's written ship -to instructions and products will be deemed delivered notwithstanding any failure of customer personnel to sign for receipt due to facility closing or otherwise. ePlus offers flexible and easy leasing options for your IT equipment. Use leasing to increase your IT acquisition capability, overcome limited budgets, and manage the lifecycle of your assets. Contact an ePlus Leasing Coordinator at 1-703-984-8021 or leasing@eplus.com to receive a lease quote today. Customer Acceptance Bill To Signature: CITY OF LODI 221 W PINE ST Name: �.� Title: LODI CA 95240 UNITED STATES Date: Customer PO #: ACCOUNTS PAYABLE @2022 ePlus inc. All rights reserved. Approv d as to Form: JA ICE D. MXG01CH City Aftamr6y Ship To CITY OF LODI UNITED STATES 'NGDC RESOLUTION NO. 2022-255 A RESOLUTION OF THE LODI CITY COUNCIL AUTHORIZING THE CITY MANAGER TO PURCHASE A THREE-YEAR LICENSE RENEWAL FOR RUBRIK DATA BACKUP APPLIANCE AND CLOUD MANAGEMENT FROM EPLUS TECHNOLOGY, INC., OF ROCKLIN; AND FURTHER APPROPRIATING FUNDS WHEREAS, the City is reliant on a functioning network of backup systems to prevent the loss of City data during disaster recovery; and WHEREAS, on September 4, 2019, City Council approved the purchase of a Rubrik backup appliance from ePlus Technology. This system met requirements and functionality needed in a backup solution. Rubrik offers a three-year subscription and support that includes a software suite that aides in cloud management for the storage of the City's back-ups offsite in the cloud; and WHEREAS, staff recommends approving the three-year renewal for licensing and support for the Rubrik backup appliance; and WHEREAS, staff also recommends appropriating $130,000 from 642 fund to Fiscal Year 2022-2023 account number 64299000.77030. NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby authorize the City Manager to purchase a three-year license renewal for Rubrik data backup appliance and cloud management from ePlus Technology, Inc., of Rocklin, California, in the amount of $130,000; and BE IT FURTHER RESOLVED that the Lodi City Council does hereby herby appropriate $130,000 as set forth above; and BE IT FURTHER RESOLVED, pursuant to Section 6.3q of the City Council Protocol Manual (adopted 11/6/19, Resolution No. 2019-223), the City Attorney is hereby authorized to make minor revisions to the above -referenced document(s) that do not alter the compensation or term, and to make clerical corrections as necessary. Dated: October 19, 2022 I hereby certify that Resolution No. 2022-255 was passed and adopted by the City Council of the City of Lodi in a regular meeting held October 19, 2022, by the following vote: AYES: COUNCIL MEMBERS — Hothi, Khan, Kuehne, Nakanishi, and Mayor Chandler NOES: COUNCIL MEMBERS — None ABSENT: COUNCIL MEMBERS — None ABSTAIN: COUNCIL MEMBERS — None OLIVIA NASHED City Clerk 2022-255