HomeMy WebLinkAboutAgenda Report - October 19, 2022 C-10CITY OF
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AGENDA ITEM
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COUNCIL COMMUNICATION
AGENDA TITLE: Adopt Resolution Authorizing the City Manager to Execute a Contract with San Joaquin
County Sheriff's Office Community Corps Services for General Labor within Parks and
Recreation Facilities (up to $75,000 for three years)
MEETING DATE: October 19, 2022
PREPARED BY: Parks, Recreation and Cultural Services Director
RECOMMENDED ACTION Adopt resolution authorizing the City Manager to execute a contract with
San Joaquin County Sheriff's Office Community Corps Services for
general labor within Parks and Recreation facilities (up to $75,000 for
three years).
BACKGROUND INFORMATION: The San Joaquin County Sheriff's Department (Sheriff) Community Corps
Services provides an inmate program for work release. Community
Corps participants are low-risk inmates scheduled through the Sheriff's
central office. When a project is scheduled, participants are transported
from the County facility directly to the work site. An Inmate Work Site Supervisor drives the bus to and from the
County facility and provides work site supervision. The City does not provide transportation nor supervision of
the Community Corps work program participants. Program rates include a Community Corps crew, supervisor,
transportation to and from the work site, vehicles, tools, equipment and a garbage truck if necessary. San
Joaquin County Sheriff's Office shall provide liability insurance certificate(s) for Community Corps Services.
Parks, Recreation and Cultural Services desires to use Community Corps crews on an as -needed basis to help
with weeding, fire hazards, clearing and grubbing at various parks including Grape Bowl, DeBenedetti and Lodi
Lake Nature Area. Community Corps Services have been used in the past by PRCS and Public Works and
services provided have proven to be efficient and highly cost effective.
Anticipated annual projects include:
Nature Area — Creek Clearing & Trail Pruning (1 time per year) - $3,540
3 days / Crew and Equipment @ 620 per day
3 days / Garbage Truck @ 560 per day
Grape Bowl — Side Hill Weed Growth Removal (1 time per year) - $3,540; $7,080 (for 2 times per year)
3 days / Crew and Equipment @ 620 per day
3 days / Garbage Truck @ 560 per day
Vat
Stephen Schwabauer, City Manager
Adopt Resolution Authorizing the City Manager to Execute a Contract with San Joaquin County Sheriff's Office Community
Corps Services for General Labor within Parks and Recreation Facilities (up to $75,000 for three years)
October 19, 2022
Page 2
DeBenedetti Park — Fire Break (1 time per year) - $2,360
2 days / Crew and Equipment @ 620 per day
2 days / Garbage Truck @ 560 per day
FISCAL IMPACT: The use of the Community Corps crews will result in an overall cost savings
($18,000 - $20,000 annually), i.e. staff time, equipment and disposal of weeds,
brush and tree trimmings.
FUNDING AVAILABLE: FY 22/23: $4,000 for Nature Area — Creek Clearing and Trail Pruning
Parks Maintenance Misc. Contract Services Acct. #20072202.72499
Andrew Keys
Andrew Keys
Deputy City Manager/Internal Services Director
Christina Jaromay
Christina Jaromay
Parks, Recreation and Cultural Services Director
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cc: City Attorney
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Email: cjaromay@lodi.gov Email: akeys@lodi.gov
San Joaquin County Sheriff Department - Community Corps Service
Agreement with City of Lodi Parks, Recreation and Cultural Services.
This Agreement is made and entered into on , by and between the San Joaquin
County Sheriff's Department Community Corps (hereinafter known as SHERIFF) and City of Lodi
Parks, Recreation and Cultural Services (hereinafter known as CUSTOMER).
Whereas, the SHERIFF provides general labor by inmates and also provides for their supervision in
performing various tasks in and about the CUSTOMER property; and
Whereas, the CUSTOMER can provide work opportunities for inmates and is desirous of obtaining the
benefits of such labor and supervision;
Now, therefore, it is agreed as follows:
1. The initial term of this Agreement shall begin on the date indicated above and be in effect
for twelve (12) months from that date. The initial term shall be renewed automatically
for two more successive twelve (12) month period(s), unless either party gives written
notice to terminate the agreement, which notice may be given at the will of either party
with or without cause. Either party may terminate this Agreement after giving thirty (30)
days written notice to the appropriate designee as identified in Section 10 of this contract.
The total term of this contract shall not exceed thirty-six (36) months.
2. The SHERIFF shall provide inmate laborers under the SHERIFF's supervision to
perform the work as outlined in "Attachment A, Job Duties to be Performed by Inmate
Labor Work Crews" in and about the grounds of the CUSTOMER. The SHERIFF shall
be responsible for all aspects of transportation, safety and supervision of inmates when so
engaged.
3. The CUSTOMER shall pay the SHERIFF the appropriate sum as adopted and established
by the Board of Supervisors, in the Community Corps Program (CCP) fee schedule. The
current fee schedule is attached and incorporated with this agreement. Services
performed under this Agreement shall not exceed $25,000 per year.
4. The CUSTOMER shall pay all associated disposal fees for work performed under this
Agreement.
5. Each party agrees that it shall hold the other free and harmless from any and all liability
for damage or claims for damage for personal injury or property damage occasioned by
their respective performance of this Agreement, save and except for the sole negligence
of each.
6. The CUSTOMER retains the right to direct job locations so long as the SHERIFF deems
it safe for both the public and the inmates. All work sites must be located in the
geographic limits of San Joaquin County.
Sheriff Department Community Corps Service Agreement with
CUSTOMER
Page 2 of 2
7. The SHERIFF agrees that all inmate workers and supervisors are and will remain
members of the SHERIFF's workforce and will be covered under the SHERIFF's
insurance programs, including worker's compensation coverage.
8. The SHERIFF will bill the CUSTOMER on a monthly basis in accordance to work
performed under this Agreement. Invoices shall be submitted by the SHERIFF to:
City of Lodi — Parks Division
Steve Virrey, Interim Park Superintendent / Coordinator
111 N. Stockton Street
Lodi, CA 95240
(209) 269-4879
sviiTey@lodi.gov
9. This document and referenced attachments constitute the entire Agreement between the
parties and may be amended by written consent by both parties.
10. The designee for the San Joaquin County Sheriff's Office shall be the current Honor
Farm Lieutenant via the address below the signature line below. The CUSTOMER
designee shall be the position of the approving official via the address below the
signature line below.
Approved for SHERIFF by:
Lt. Erika Plante
Honor Farm Lieutenant
7000 Michael N. Canlis Blvd.
French Camp, CA 95231-9781
209-468-4584
olante@,sigov.org
Date
Approved as to legal Form:
Richard Sordello
San Joaquin County Counsel
Approved for CUSTOMER by:
C •istina Jar ay
Ci of Lodi PRCS Director
230 W. Elm Street
Lodi, CA 95240 By
209-269-4856 Stephen Schwabauer
Lodi City Manager
cjaromay@lodi.gov
I -'o yy
Date
Attest:
OLIVIA NASHED
City Clerk
Approve as to Form:
JANICE MAGDICH
City Attorney
ATTACHMENT A
JOB DUTIES TO BE PERFORMED
BY INMATE LABOR WORK CREWS
o Remove dead or end of life cycle plants, shrubs, and trees
o Trim brush and trees
o Prepare and replant areas of plant loss
o Slope restoration and reseeding (eroded slopes)
o Ground cover removal and replanting
o Prepare and plant undeveloped right-of-way areas to establish desirable landscaping
o Manual weed control
o Mowing lawns and mulching plants
o Hand water landscape plants
o Clean culverts and restore ditches and headwalls
o Clean landscaped areas and make fire breaks
o Clean brush, weeds, remove debris, etc., from right-of-way and drainage ways
o An annual tree planting program each winter or season
o Litter removal
o Minor storm damage repair activity
o Propagate landscape materials
o Trash and litter pickup
o Graffiti removal
o Other duties as approved by Sheriff's Inmate Labor Specialist
Patrick Withrow
Sheriff -Coroner
CREW ONLY
CREW & VEHICLE
CREW & VEHICLE
TOOLS
GARBAGE TRUCK
SAN JOAQUIN COUNTY
Office of the Sheriff
7000 Michael N. Canlis Blvd
French Camp, CA 95231-9781
SAN JOAQUIN COUNTY
SHERIFF -COMMUNITY CORPS
FEESCHEDULE
2022
$515 PER DAY $322 HALF DAY (3 Hours)
$560 PER DAY $367 HALF DAY (3 Hours)
$620 PER DAY $396 HALF DAY (3 Hours)
$560 PER DAY $367 HALF DAY (3 hours)
Crew size and vehicle type will be determined on a case-by-case basis. Factors used to determine
crew size and vehicle type are the location of the job, potential safety or security issues and the
type/number of inmates available for deployment on the job.
Billing inquiries should be directed to San Joaquin County Sheriffs Office Management Services —
Rochelle Garcia (209) 468-5127 or rr-orcia(@,siLrov.org
RESOLUTION NO. 2022-249
A RESOLUTION OF THE LODI CITY COUNCIL AUTHORIZING THE
CITY MANAGER TO EXECUTE A CONTRACT WITH SAN JOAQUIN COUNTY
SHERIFF'S OFFICE COMMUNITY CORPS SERVICES FOR GENERAL LABOR
WITHIN PARKS AND RECREATION FACILITIES
WHEREAS, the San Joaquin County Sheriff's Office Community Corps Services provides
an inmate program for work release whereby low-risk participants provide general labor services;
and
WHEREAS, an Inmate Work Site Supervisor, crew, transportation to and from the work
site, vehicles, tools, equipment, and a garbage truck, if necessary, can be provided at a
reasonable cost; and
WHEREAS, San Joaquin County Sheriff's Office shall provide liability insurance
certificate(s) for Community Corps Services; and
WHEREAS, Parks, Recreation and Cultural Services desires to utilize the Community
Corps Services on an as -needed basis to help with weeding, fire hazards, clearing, and grubbing
at various parks, including Grape Bowl, DeBenedetti Park, and Lodi Lake Nature Area.
NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby authorize
the City Manager to execute a three-year contract with San Joaquin County Sheriff's Office
Community Corps Services, in an amount not to exceed $75,000; and
BE IT FURTHER RESOLVED pursuant to Section 6.3q of the City Council Protocol
Manual (Res. No. 2019-223), the City Attorney is hereby authorized to make minor revisions to
the above -referenced document(s) that do not alter the compensation or term, and to make
clerical corrections as necessary.
Dated: October 19, 2022
I hereby certify that Resolution No. 2022-249 was passed and adopted by the City Council
of the City of Lodi in a regular meeting held October 19, 2022, by the following vote:
AYES: COUNCIL MEMBERS — Hothi, Khan, Kuehne, Nakanishi, and
Mayor Chandler
NOES COUNCIL MEMBERS — None
ABSENT: COUNCIL MEMBERS — None
ABSTAIN: COUNCIL MEMBERS — None
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OLIVIA NASHED
City Clerk
2022-249