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Home My WebLink AboutAgenda Report - October 19, 2022 C-04CITY OF i a t CALIFORNIA AGENDA ITEM C-4 COUNCIL COMMUNICATION AGENDA TITLE: Adopt Resolution Authorizing a Vehicle Replacement Purchase from Chase Chevrolet of Stockton, CA, Emergency Equipment and Installation from Stommel Inc. dba. LEHR of Sacramento, CA and Appropriate Funds ($30,827) MEETING DATE: October 19, 2022 PREPARED BY: Chief of Police RECOMMENDED ACTION: Adopt resolution authorizing a vehicle replacement purchase from Chase Chevrolet of Stockton, CA, emergency equipment and installation from Stommel Inc. dba. LEHR of Sacramento, CA, and appropriate funds in the amount of $30,827. BACKGROUND INFORMATION: One of the Police Department's unmarked vehicles, a 2012 Ford F-150 (05- 073) was involved in an on -duty vehicle collision. The Ford F-150 was considered a total loss. Staff requests the authorization to replace the totaled 2012 Ford F-150 with a 2022 Chevy Malibu LS Vehicle from Chase Chevrolet of Stockton, California in the amount of $24,811.71, plus an additional $6,014.56 for purchase and transfer of emergency and electronic equipment through Lehr Auto, for a total cost of $30,826.27. FISCAL IMPACT: Appropriate funds in the Vehicle Replacement Fund in the amount of $30,827. There is no impact to the General Fund from this vehicle purchase. FUNDING AVAILABLE: Vehicle Replacement Fund ($30,827) — 64399100.77040 oow�� xv�w Andrew Keys Deputy City Manager/Internal Services Director Sierra Brucia Chief of Police APPROVED: or X Stephen Schwabauer, City Manager -^ CH11 SIE - cWzVROL K*-- &►y Into ILBuyer: City of Lodi Hance Phons: (209) 333-8778 Address: 221 W PINE ST rus t Hwmn ft abcswm CA 96212 Lodi, CA 95242 (am 47546M ChaosChowaiot_com 2022 ChevMW Malibu LS No Photo odometer. 5 Available Color. Dark Ash Metallic Body Type: Sedan Saing Price $22,670.00 Rebate 0.00 Govemment Fee $8.75 ProcfDoc Fee $85.00 Total Taxes $2,047.96 Trade Allowance 0.00 Trade Payoff 0.00 Cash Doom 0.00 Remaining $24,811.71 Salespei i r�� J 631 North Market Blvd, Suite N Sacramento, CA 95834 Phone: 916-407-1888 Fax: 916-646-6656 Document Date: S6 Lodi Police Department To: J Baker 215 W Elm Street Lodi, CA 95241 Phone: Ship Via Installation at Lehr Tax Ident. Type Legal Entity Sales Quote Vehicle Information: PRICES ARE VALID FOR 30 DAYS FROM DATE OF QUOTE UNLESS OTHERWISE SPECIFIED Manufacturer Item No. Description Name Quantity Unit Price Total Price 2022 Detective Page: 1 Quote Number. 37550 Document Date: 8/31/2022 Terms: Net 30 Payment Method: 2 Ship Lodi Police Department 209.98 To: J Baker ION SERIES LED LIGHTHEAD- RED 215 W. Elm St 2 Lodi, CA 95240 209.98 Phone: 209-333-6722 SIREN SPEAKER 10OW Customer ID 50888 Salesperson Steve Adair Vehicle Information: PRICES ARE VALID FOR 30 DAYS FROM DATE OF QUOTE UNLESS OTHERWISE SPECIFIED Manufacturer Item No. Description Name Quantity Unit Price Total Price 2022 Detective Front End Equipment IONS ION SERIES LED LIGHTHEAD- BLUE Whelen 2 104.99 209.98 IONR ION SERIES LED LIGHTHEAD- RED Whelen 2 104.99 209.98 SA315P SIREN SPEAKER 10OW Whelen 1 179.99 179.99 SAK9 SPEAKER BRACKET Whelen 1 31.50 31.50 IONC ION LIGHT WHITE Whelen 2 104.99 209.98 Grill mount as wig wags VTX609R VERTEX SUPER -LED LIGHT RED Whelen I 84.99 84.99 Driver Fog Lamp Area VTX609B VERTEX SUPER -LED LIGHT BLUE Whelen 1 84.99 84.99 Pass Fog Lamp Area I INSTALLATION CHARGES Labor Items 11.5 105.00 1,207.50 Drivers Compartment SFIONR SPITFIRE RED Whelen 1 154.00 154.00 Drivers side rear view mirror (steady) SFIONB SPITFIRE BLUE Whelen 1 154.00 154.00 Passenger side rear view mirror (flashing) 14.0553 3 ACC P/S Able 2 / Sho-Me 1 29.91 29.91 PKILLMAG SIREN PARK KILL Lehr Items 1 51.00 51.00 Kill siren and white ionc lights BETA112R BETA SERIES UNDERCOVER SIREN AMP Whelen 1 196.00 196.00 BETAMIC REMOTE MIC FOR USE W/BETA112R Whelen 1 116.90 116.90 1 INSTALLATION CHARGES Labor Items 15 105.00 1,575.00 631 North Market Blvd, Suite N Sacramento, CA 95834 Phone: 916-407-1888 Fax: 916-646-6656 Sell Lodi Police Department To: J Baker 215 W Elm Street Lodi, CA 95241 Phone: Ship Via Tax Ident- Type Vehicle Information: Item No. VTX609R VTX609B WH2 Installation at Lehr Legal Entity Sales Quote Page: 2 Quote Number. 37550 Document Date: 8/31/2022 Terms: Net 30 Payment Method Ship Lodi Police Department To: 1 Baker 215 W. Elm St Lodi, CA 95240 Phone: 209-333-6722 Customer ID 50888 Salesperson Steve Adair PRICES ARE VALID FOR 30 DAYS FROM DATE OF QUOTE UNLESS OTHERWISE SPECIFIED Manufacturer Description Name Quantity Unit Price Total Price Back End Equipment VERTEX SUPER -LED LIGHT RED Driver Rear Tail VERTEX SUPER -LED LIGHT BLUE Pass Rear Tail MEDIUM WIRE HARNESS INSTALLATION CHARGES F Shipping Charges INSTALL INSTALL MATERIALS Customer Supplied Radio 2 Poiece with antenna and cable Whelen I Whelen I Service Items 1 Labor Items 3 Service Items 1 Service Items 1 84.99 84.99 84.99 84.99 275.00 275.00 105.00 315-00 125.00 125.00 185.00 185.00 Agency Approval Amount Subject to Sales Tax Subtotal: 5,565.70 Name: 5440.70 Total Sales Tax: 448.86 Amount Exempt from Sales Tax Auth, Signature: 125.00 Total: 6,014.56 PLEASE READ: No returns without approval and an RMA# will be accepted. All shortages, damage, or return claims must be made within 10 days of invoice date. NO EXCEPTIONS A copy of the invoice and RMA paperwork must be shipped with returns. All return orders or cancellations are subject to a 25% restocking fee plus freight. Any change orders made 60 days prior to the installation date may be subject to a production delay and pricing changes. PRICES ARE SUBJECT TO CHANGE WITHOUT NOTICE. 2 MEMORANDUM, City of Lodi To: Fleet Manager Finance Director City Manager From: Lt. Sean Blandford, Police Fleet Coordinator Date: October 5, 2022 Subject: Disposition of Vehicle #05-073 Please continue with the circulation of the attached disposition form as outlined below: Initial/Date 1. Department Head, please complete the subject memorandum, sign, date and send to the Fleet Manager for approval. 2. Fleet Manager, please sign, date and send to Finance Director. 3. Finance Director, please sign and date. 4 City Manager, please approve by signing and dating where indicated and send to Fleet Manager. 5. Fleet Manager, attach, sign, and date Title and other DMV documents. 6. Fleet Coordinator, please have copies made for City Council and Risk Manager. 7. Fleet Manager, initiate disposition and maintain original on file. Lt. Sean Blandford Police Fleet Coordinator attachment: Memorandum for Disposition of Vehicle MEMORANDUM FOR PURCHASE/DISPOSITION OF VEHICLE To: Fleet Supervisor Deputy City Manager/Internal Services Director City Manager From: Jennelle Baker, Management Analyst Date: October 5, 2022 Subject: Request for Approval to Purchase Replacement of and Disposal of Surplus Vehicle # 05-073 Approval is requested to purchase the replacement for, and complete the disposition of, the following vehicle: Year 2012 Make Ford Model F-150 Body Type Truck Current Assignment Dept. Police Division Operations City Vehicle No. 05-073 Lic. No. 5QEG184 VIN _ 1 FTEW1CM4CKD43587 Current Odometer or Hour Meter Reading Miles/Hours (circle one) Replacement Guidelines for this Vehicle Service Years 3-8 Mileage/Hours 80.000 Additional Information This vehicle is over the replacement limits and was budgeted to be replaced in the 2022/23 budget year. Cost of Repairs Cost of Maintenance Total Cost of Repairs to Date to Date $ and Maintenance to Date $ Estimated value (check one) ❑ No value or junk ❑ <$1,000 ❑ $1,000-$3,000 ❑ Other: $ Planned method of disposition (check one) ❑ Intra -City Transfer to Department, ❑ Sealed Bid ❑ Off-site Auction ❑ Trade-in ❑ Dismantled, for Parts Fleet (Wrecked vehicles estimated to have only junk value shall be removed from City property by the most economical means.) Fund to be credited: Vehicle Replacement Fund 64300000.54391 Fleet Coordinator Approved: Fleet Supervisor Date: Approved: Date: Deputy City Manager/Internal Services Director Approved: City Manager Date: Attachments for signature: ❑ Title ❑ Vehicle/Vessel Transfer Form ❑ Release of Liability ❑ (Other) Malibu Replacement Memo RESOLUTION NO. 2022-245 A RESOLUTION OF THE LODI CITY COUNCIL AUTHORIZING A VEHICLE REPLACEMENT PURCHASE FROM CHASE CHEVROLET, OF STOCKTON; PURCHASE AND INSTALLATION OF EMERGENCY EQUIPMENT FROM STOMMEL, INC., DBA LEHR, OF SACRAMENTO; AND FURTHER APPROPRIATING FUNDS WHEREAS, one of the Police Department's unmarked vehicles, a 2012 Ford F-150 (05- 073) was involved in an on -duty vehicle collision and the F-150 truck was considered a total loss; and WHEREAS, the Lodi Police Department requests authorization to replace the totaled 2012 Ford F-150 with a 2022 Chevy Malibu sedan from Chase Chevrolet, of Stockton, in the amount of $24,811.71; and WHEREAS, the Lodi Police Department requests the purchase and installation of emergency and electronic equipment through Lehr, of Sacramento, in the amount of $6,014.56. NOW, THEREFORE, BE IT RESOLVED that the City Council does hereby authorize the purchase of a 2022 Chevy Malibu sedan from Chase Chevrolet, of Stockton, California, in the amount of $24,811.71, plus an additional $6,014.56 for purchase and transfer of emergency and electronic equipment through Lehr, of Sacramento, California, for a total cost of $30,826.27; and BE IT FURTHER RESOLVED that funds are hereby appropriated as follows Vehicle Replacement Fund ($30,827) — 64399100.77040 Date: October 19, 2022 I hereby certify that Resolution No. 2022-245 was passed and adopted by the Lodi City Council in a regular meeting held October 19, 2022, by the following vote: AYES: COUNCIL MEMBERS — Hothi, Khan, Kuehne, Nakanishi, and Mayor Chandler NOES: COUNCIL MEMBERS — None ABSENT: COUNCIL MEMBERS — None ABSTAIN: COUNCIL MEMBERS — None OLIVIA NASHED City Clerk 2022-245