HomeMy WebLinkAboutResolutions - No. 2022-267RESOLUTION NO. 2022-267
A RESOLUTION OF THE LODI CITY COUNCIL AUTHORIZING THE
CITY MANAGER TO EXECUTE AMENDMENT NO. 1 TO THE PROFESSIONAL
SERVICES AGREEMENT WITH BUSINESS RECOVERY SERVICES, INC., OF
ALAMEDA, TO PROVIDE LOCKBOX SERVICES FOR PROCESSING UTILITY
CHECK PAYMENTS RECEIVED
WHEREAS, the City Council approved Resolution No. 2019-190 on
September 19, 2019, authorizing an agreement with Business Recovery Services, Inc., for
lockbox services that included collecting mail payments, checks processed through the third
party's high capacity automated equipment, generating data files to send to the City of Lodi for
posting funds deposited each business day before closing, and physical images of each
payment and stub/coupon; and
WHEREAS, the agreement expired September 30, 2022; and
WHEREAS, approximately 5,000 of the 36,000 utility bills that are produced monthly are
paid with manual checks that are processed by Customer Service Representatives. About 10%
of the checks must be manually entered into the City's software system for various errors and
discrepancies and at the end of each business day, all payments must be balanced and
prepared for bank deposit; and
WHEREAS, this labor intensive process diverts staff time from other tasks, including
front-line customer service to the City's residents and businesses and completing other daily
department functions; and
WHEREAS, utilizing technology, BankUp has provided efficient and effective check
processing to the City for the last three years that has freed up staff resources for higher-level
customer service tasks; and
WHEREAS, staff recommends that the City Council authorize the City Manager to
execute Amendment No. 1 to the Professional Services Agreement for lockbox services with
Business Recovery Services, Inc., extending the agreement for an additional three years, in the
amount of $54,000.
NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby
authorize the City Manager to execute Amendment No. 1 to the Professional Services
Agreement for lockbox services with Business Recovery Services, Inc., of Alameda, California,
thereby extending the term for three years, in the amount of $54,000; and
BE IT FURTHER RESOLVED, pursuant to Section 6.3q of the City Council Protocol
Manual (adopted 11/6/19, Resolution No. 2019-223), the City Attorney is hereby authorized to
make minor revisions to the above -referenced document(s) that do not alter the compensation or
term, and to make clerical corrections as necessary.
Dated: November 2, 2022
I hereby certify that Resolution No. 2022-267 was passed and adopted by the City Council
of the City of Lodi in a regular meeting held November 2, 2022, by the following vote:
AYES: COUNCIL MEMBERS — Hothi, Khan, Kuehne, Nakanishi, and
Mayor Chandler
NOES: COUNCIL MEMBERS — None
ABSENT: COUNCIL MEMBERS — None
ABSTAIN. COUNCIL MEMBERS — None
OLIVIA NASHED
City Clerk
2022-267