HomeMy WebLinkAboutAgenda Report - October 5, 2022 C-08CITY OF
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CALIFORNIA
AGENDA ITEM C=2
COUNCIL COMMUNICATION
AGENDA TITLE: Adopt Resolution Authorizing City Manager to Execute Amendment No. 3 to Extend
Measure K Renewal Cooperative Agreement with the San Joaquin Council of
Governments for GrapeLine Operations Revenue for Fiscal Year 2022/23 ($400,000)
MEETING DATE: October 5, 2022
PREPARED BY: Public Works Director
RECOMMENDED ACTION: Adopt resolution authorizing City Manager to execute Amendment No. 3
to extend Measure K Renewal Cooperative Agreement with the San
Joaquin Council of Governments for GrapeLine Operations Revenue for
Fiscal Year 2022/23, in the amount of $400,000.
BACKGROUND INFORMATION: The San Joaquin Council of Governments (SJCOG) enters into three-
year Measure K Cooperative Agreements with local agencies to provide
funding to assist with the operating costs of their transit services. In
2017, Council authorized approval of the GrapeLine Operations Project for funding through a Measure K
Renewal Cooperative Agreement for Fiscal Years 2017/18 through 2019/20. The Agreement provided
$400,000 in Measure K revenue each year, in quarterly payments, for a three-year total of $1,200,000 for
GrapeLine transit operations costs.
The original Measure K Cooperative Agreement expired on June 30, 2020. Normally, SJCOG would enter
into new three-year agreements with the agencies in accordance with the 2019 Measure K Strategic Plan.
However, COVID-19 impacts to Measure K sales tax revenue were not known and SJCOG staff determined
that agreements could be extended for Fiscal Year 2020/21. On June 25, 2020, the SJCOG Board of
Directors approved an amendment to extend the Measure K Renewal Cooperative Agreement with the City of
Lodi. On October 7, 2020, Lodi City Council adopted a resolution authorizing the City Manager to execute the
Amendment for an additional $400,000 in operating revenue for Fiscal Year 2020/21.
In 2021, SJCOG staff again determined the existing Measure K Renewal Cooperative Agreement could be
extended for an additional year, through Fiscal Year 2021/22. On May 27, 2021 the SJCOG Board of
Directors approved a second amendment to extend the Agreement with the City of Lodi through FY 2021/22
for an additional $400,000. On March 2, 2022, Lodi City Council adopted a resolution authorizing the City
Manager to execute the Amendment for an additional $400,000 in operating revenue for Fiscal Year 2021/22.
SJCOG staff has again determined that the existing Measure K Renewal Cooperative Agreement can be
extended for an additional year, through Fiscal Year 2022/23. On June 23, 2022 the SJCOG Board of
Directors approved a third amendment to extend the Agreement with the City of Lodi through FY 2022/23 for
an additional $400,000. The amendment requires City Council approval in order for the Transit Division to
receive the allocation for Fiscal Year 2022/23.
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F r r r
Stephen Schwabauer, City Manager
\\cvcfilv02\pubwks$\Transit\21) Grants\Measure K\MK Extension_FY20-21, FY21-22, FY22-23\Amendment #3_FY22-23\CC_MK Renewal Amendment #3.docx 9/15/2022
Adopt Resolution Authorizing City Manager to Execute Amendment No. 3 to Extend Measure K Renewal Cooperative Agreement with the San Joaquin
Council of Governments for GrapeLine Operations Revenue for Fiscal Year 2022/23 ($400,000)
October 5, 2022
Page 2
Staff recommends authorizing City Manager to execute Amendment No. 3 to extend Measure K
Renewal Cooperative Agreement with the San Joaquin Council of Governments for GrapeLine Operations
Revenue for Fiscal Year 2022/23, in the amount of $400,000. The total of Measure K Renewal funds for
transit operating assistance will be $2,400,000 over the six year period of Fiscal Years 2017/18 through
2022/23.
FISCAL IMPACT: This action will allow the City to receive $400,000 in Measure K revenue to
offset transit operating costs. Such revenue was budgeted in Fiscal Year
2022/23 for the transit program. There is not impact to the General Fund.
FUNDING AVAILABLE: Not applicable.
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Charles E. Swimley, Jr.
Public Works Director
Prepared by Julia Tyack, Transportation Manager
CES/JMT/cd
Attachment
cc: Financial Services Manager
Ryan Niblock, SJCOG staff
C-18-003 A3
City of Lodi — Grapeline Operations
Page 1 of 4
AMENDMENT #3 TO THE
MEASURE K RENEWAL
COOPERATIVE AGREEMENT (C-18-003)
FOR THE CITY OF LODI GRAPELINE
OPERATIONS PROJECT
This Amendment #3 to the Measure K Renewal Cooperative Agreement for the City of Lodi
Grapeline Operations Project is made as of this Ft day of July, 2022 by and between the City of Lodi
("Sponsor") and the San Joaquin Council of Governments acting as the Local Transportation
Authority ("Authority").
RECITALS
A. On June 23, 2022 the SJCOG Board approved amending the terms of the City of Lodi
Grapeline Operations Project Cooperative Agreement to extend the term to June 30, 2023,
and increase the maximum not -to -exceed amount by $400,000 in Fiscal Year 2022/23.
B. The parties now wish to amend the original Agreement to reflect these changes.
WHEREAS, the Authority is authorized under the LTIP to issue Measure K Renewal funds
to Sponsor for $2,400,000 over a six-year period starting July 1, 2017 for the Project as estimated
by the Sponsor in Exhibit "A"; and
WHEREAS, the Sponsor estimates the total Project budget is $11,845,400 over a six-year
period starting July 1, 2017 of which the Measure K Renewal portion is $2,400,000 2( 0.3% of
budget) during this time period as specified in Exhibit "A"; and
WHEREAS, the Sponsor has received $2,000,000 over the five years 2017-2022; and
WHEREAS, the allocation of $400,000 for FY 2022-23 provides the complete LTIP
authorization of $2,400,000; and
WHEREAS, Authority expects that the Sponsor will supplement Measure K Renewal
funds with available revenues. The Use of Funds is for operating costs only and not approved for
capital; and
WHEREAS, Authority shall issue reimbursement payments as provided in Section 2.1 to
Sponsor over the course of the Project and such funds shall be released to Sponsor pursuant to a
request for reimbursement submitted by the Sponsor; however, the Sponsor understands that in
no event shall reimbursement payments, when aggregated with previously approved
reimbursement requests, exceed the Measure K Renewal commitment set forth in the Project
Cooperative Agreement of $2,400,000: and
NOW, THEREFORE, in consideration of the mutual promises and undertakings herein
made and the mutual benefits to be derived therefrom, the parties hereto represent, covenant
and agree as follows:
1.5. Measure K Renewal Percentage Share Defined. For this Project, the estimated
Measure K Renewal percentage share of eligible reimbursements shall not exceed the project
total cost of $2,400,000 or 20.3%, whichever is the lower of the actual costs.
C-18-003 A3
City of Lodi — Grapeline Operations
Page 2 of 4
1.6. Completion of Project. Sponsor shall be responsible for the timely completion of
the Project and to provide management of consultant and contractor activities, including
responsibility for schedule, budget and oversight of the services, consistent with the scope of
work. The Co-operative agreement end date is June 30, 2023. Within 30 days of its adoption,
Sponsor shall copy and forward to the Authority the resolution certifying that the Project has
been accepted as complete.
IN WITNESS WHEREOF, the undersigned parties have executed this Amendment #I on
the day and year first written above.
CITY OF LODI
STEPHEN SCHWABAUER
CITY MANAGER
ATTEST:
PAM FARRIS
Assistant City Clerk
APPROVED AS TO FORM:
2
JANICE MAGDICH
City Attorney
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SAN JOAQUIN COUNTY
TRANSPORTATION AUTHORITY
IIn
IN
IM
ROBERT RICKMAN
Chair
DIANE NGUYEN, AICP
Executive Director
STEVE DIAL
Deputy Executive Director/CFO
C-18-003 A3
City of Lodi — Grapeline Operations
Page 3 of 4
EXHIBITA (As Amended)
City of Lodi
Grapeline Fixed Route Service
1. Project Names, Locations: City of Lodi Grapeline Fixed Route Service
Lodi City Limits
2. Project Sponsor, Contact Person, Phone Number:
City of Lodi
Julia Tyack
Transportation Manager
209-269-4960
3. Project Scope of Work:
Measure K Renewal funds will be utilized for the City of Lodi GrapeLine Fixed Route services.
These services are provided within Lodi city limits. GrapeLine Fixed Route service has five
weekday and four weekend routes and three express routes. Weekly Fixed Route service
operates Monday to Friday from 7:30 AM to 7:30 PM; Express routes operate weekdays from
6:50am to 8:20am and from 2:26pm to 4:29pm. Weekend hours are Saturday from 7:30 AM to
6:30 PM.
The City of Lodi GrapeLine services provide approximately 20,100 service hours annually.
The project funds will cover the equivalent of approximately 4,422 revenue hours annually.
4. Expected Time of Delivery of Overall Project (indicate if task is already
completed, and phasing of the project):
Expected Time of Delivery of Overall Project (indicate if task is already
completed, and phasing of the project):
Start Date Completion Date
Grapeline Operations July 2017 June 2023
C-18-003 A3
City of Lodi — Grapeline Operations
Page 4 of 4
5. Estimated Project Cost (as applicable for each of the phases described above):
Grapeline
Operations
FY 17/18
FY 18/19
FY 19/20
FY 20/21
FY 21/22
FY 22/23
Total
$1,832,400
$1,887,300
$1,943,900
$2,000,000
$2,060,000
$2,121,800
$11,845,400
$739,000
6. Measure K Renewal Percentage Share and Measure K Renewal Not to Exceed Amount:
Percent of Operations
Measure K Renewal
Not
to Exceed Amount
FY 17/18
FY 18/19
FY 19/20
FY 20/21
FY 21/22
FY 22/23
21.8%
21.2%
20.6%
20.0%
19.4%
18.9%
$400,000 $400,000 $400,000 $400,000 $40�0 $400,000 $2,400,000
7. Source(s) and Amount(s) of Matching Funds:
Fares
Federal
Other
Total
FY 17/18
FY 18/19
FY 19/20
FY 20/21
FY 21/22
FY 22/23
Total
$160,000
$162,000
$164,000
$166,000
$168,050
$170,124
$990174
$739,000
$761,600
$784,500
$808,035
$832,451
$857,605
$4,783,191
$533,400
$563,700
$595,400
$625,965
$660,263
$696,440
$3,675,168
$1,432,400
$1,487,300
$1,543,900
$1,600,000
$1,660,764
$1,724,170
$9,448,533
8. Funding Summary
Measure K
Matching
Funds
Total
FY 17/18
FY 18/19
FY 19/20
FY 20/21
FY 21/22
FY 22/23
Total
$400,000
$400,000
$400,000
$400,000
$400,000
$400,000$2,400,000
$1,432,400
$1,487,300
$1,543,900
$1,600,000
$2,000,000
$1,660,000
$1,721,800
$9,445,400
$1,832,400
$1,887,300 $1,943,900
$2,060,000
$2,121,800
511,845,400
RESOLUTION NO. 2022-233
A RESOLUTION OF THE LODI CITY COUNCIL AUTHORIZING THE
CITY MANAGER TO EXECUTE AMENDMENT NO. 3 TO EXTEND
MEASURE K RENEWAL COOPERATIVE AGREEMENT WITH THE
SAN JOAQUIN COUNCIL OF GOVERNMENTS FOR GRAPELINE
OPERATIONS REVENUE FOR FISCAL YEAR 2022/23
WHEREAS, the San Joaquin Council of Governments (SJCOG) enters into three-year
Measure K Cooperative Agreements with local agencies to provide funding to assist with the
operating costs of their transit services; and
WHEREAS, in 2017, Council authorized approval of the GrapeLine Operations Project
for funding through a Measure K Renewal Cooperative Agreement for Fiscal Years 2017/18
through 2019/20, providing $400,000 in Measure K revenue each year, in quarterly payments,
for a three-year total of $1,200,000 for GrapeLine transit operations costs; and
WHEREAS, normally, SJCOG would enter into new three-year agreements with the
agencies in accordance with the 2019 Measure K Strategic Plan; however, COVID-19 impacts
to Measure K sales tax revenue were not known and SJCOG staff determined that agreements
could be extended for Fiscal Year 2020/21; and
WHEREAS, on June 25, 2020, SJCOG Board of Directors approved an amendment to
extend the Measure K Renewal Cooperative Agreement with the City of Lodi and on October 7,
2020, Lodi City Council adopted a resolution authorizing the City Manager to execute the
Amendment for an additional $400,000 in operating revenue for Fiscal Year 2020/21; and
WHEREAS, on May 27, 2021 the SJCOG Board of Directors approved a second
amendment to extend the Agreement with the City of Lodi through FY 2021/22 for an additional
$400,000 and on March 2, 2022, Lodi City Council adopted a resolution authorizing the
City Manager to execute the Amendment for an additional $400,000 in operating revenue for
Fiscal Year 2021/22; and
WHEREAS, on June 23, 2022 the SJCOG Board of Directors approved a third
amendment to extend the Agreement with the City of Lodi through FY 2022/23 for an additional
$400,000 and the amendment requires City Council approval in order for the Transit Division to
receive the allocation for Fiscal Year 2022/23; and
WHEREAS, staff recommends authorizing the City Manager to execute Amendment
No. 3 to extend Measure K Renewal Cooperative Agreement with the San Joaquin Council of
Governments for GrapeLine Operations Revenue for Fiscal Year 2022/23, in the amount of
$400,000.
NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby
authorize the City Manager to execute Amendment No. 3 to extend Measure K Renewal
Cooperative Agreement with the San Joaquin Council of Governments for GrapeLine
Operations Revenue for Fiscal Year 2022/23, in the amount of $400,000; and
BE IT FURTHER RESOLVED, pursuant to Section 6.3q of the City Council Protocol
Manual (adopted 11/6/19, Resolution No. 2019-223), the City Attorney is hereby authorized to
make minor revisions to the above -referenced document(s) that do not alter the compensation
or term, and to make clerical corrections as necessary.
Dated: October 5, 2022
I hereby certify that Resolution No. 2022-233 was passed and adopted by the City
Council of the City of Lodi in a regular meeting held October 5, 2022 by the following vote:
AYES: COUNCIL MEMBERS — Hothi, Khan, Kuehne, Nakanishi, and
Mayor Chandler
NOES: COUNCIL MEMBERS — None
ABSENT: COUNCIL MEMBERS — None
ABSTAIN: COUNCIL MEMBERS — None
OLIVIA NASHED
City Clerk
2022-233