HomeMy WebLinkAboutAgenda Report - September 21, 2022 C-05CITY OF
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CALIFORNIA
COUNCIL COMMUNICATION
AGENDA ITEM Con
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AGENDA TITLE: Approve Specifications and Authorize Advertisement for Bids for 2022 Downtown
Concrete Cleaning, and Adopt Resolution Authorizing City Manager to Award
Contract to Lowest, Responsive Bidder ($28,000), Authorizing the City Manager to
Execute Change Orders ($2,000), and Appropriating Funds ($5,000)
MEETING DATE:
PREPARED BY
September 21, 2022
Public Works Director
RECOMMENDED ACTION: Approve specifications and authorize advertisement for bids for 2022
Downtown Concrete Cleaning, and adopt resolution authorizing City
Manager to award contract to lowest, responsive bidder, in an
amount not -to -exceed $28,000, authorizing the City Manager to Execute Change Orders in an amount
not -to -exceed $2,000, and appropriating funds in the amount of $5,000.
BACKGROUND INFORMATION: In 1998, the City's Central City Revitalization Improvement Project
installed yellow colored concrete on School Street, from Lodi Avenue
to Locust Street. As part of the maintenance, the colored concrete
should be cleaned periodically. In 2019, Council requested that we start cleaning it annually.
This project will remove debris and pressure wash the yellow concrete bands and spot clean the paver
areas along School Street, between Lodi Avenue and Locust Street; and portions of Elm Street between
School Street and Sacramento Street, including the star burst feature. The work will include wash water
containment and disposal in order to comply with State storm water requirements and will be performed at
night to minimize business interruptions. Staff recommends pre -authorizing the City Manager to award
the contract in order to complete this work prior to any potential holiday events.
The specifications are on file in the Public Works Department. The planned bid opening date is October
12, 2022. The total project estimate is $27,000.
Staff recommends approving specifications and authorizing advertisement for bids for 2022 Downtown
Concrete Cleaning and authorizing City Manager to award contract to lowest, responsive bidder, in an
amount not -to -exceed $28,000, authorizing the City Manager to Execute Change Orders in an amount
not -to -exceed $2,000, and appropriating funds in the amount of $5,000.
FISCAL IMPACT: This project will have a minimal long-term fiscal impact and will not impact
the General Fund.
APPROVED: Steve Schwabauer
Stephen Schwabauer, City Manager
\\cvcfilv02\pubwks$\WP\PROJECTS\STREETS\Downtown Concrete Cleaning Project\2022 Project\CSA doc 9/7/2022
Approve Specifications and Authorize Advertisement for Bids for 2022 Downtown Concrete Cleaning, and Adopt Resolution Authorizing City Manager to Award
Contract to Lowest, Responsive Bidder ($28,000), Authorizing the City Manager to Execute Change Orders ($2,000), and Appropriating Funds ($5,000)
September 21, 2022
Page 2
FUNDING AVAILABLE: Street Fund (30099000.77020). $ 25,000
Requested appropriation
Street Fund (30099000.77020): $5,000
TOTAL: $30,000
Andrew Keys
Andrew Keys
Deputy City Manager/Internal Services Director
Prepared by Jinni Billigmeier, Associate Civil Engineer
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cc: Utilities Superintendent
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Email: akeys@lodi.gov
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Charles E. Swimley, Jr.
Public Works Director
Signature:
Email: sschwabauer@lodi.gov
K:\WP\PROJECTS\STREETS\Downtown Concrete Cleaning Project\2019 Project\CSA.doc 9/7/2022
RESOLUTION NO. 2022-208
A RESOLUTION OF THE LODI CITY COUNCIL AUTHORIZING THE
CITY MANAGER TO AWARD THE CONTRACT FOR 2022 DOWNTOWN
CONCRETE CLEANING TO THE LOWEST RESPONSIVE BIDDER;
AUTHORIZING THE CITY MANAGER TO EXECUTE CHANGE ORDERS; AND
FURTHER APPROPRIATING FUNDS
WHEREAS, in 1998, the City's Central City Revitalization Improvement Project installed
yellow colored concrete on School Street, from Lodi Avenue to Locust Street; and
WHEREAS, as part of the maintenance, the colored concrete should be cleaned
periodically, and in 2019, Council requested that it be cleaned annually; and
WHEREAS, this project will remove debris and pressure wash the yellow concrete
bands and spot clean the paver areas along School Street, between Lodi Avenue and
Locust Street; and portions of Elm Street between School Street and Sacramento Street,
including the star burst feature; and
WHEREAS, staff recommends authorizing the City Manager to award the contract for
the 2022 Downtown Concrete Cleaning to the lowest responsive bidder, in an amount not to
exceed $28,000, and authorizing the City Manager to execute change orders in an amount not
to exceed $2,000; and
WHEREAS, staff further recommends appropriating funds in the amount of $5,000 from
the Street Fund (30099000.77020).
NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby
authorize the City Manager to award and execute the contract for the 2022 Downtown Concrete
Cleaning to the lowest responsive bidder, in an amount not to exceed $28,000, and change
orders in an amount not to exceed $2,000; and
BE IT FURTHER RESOLVED that the Lodi City Council does hereby appropriate funds
in the amount of $5,000 from the Street Fund (30099000.77020); and
BE IT FURTHER RESOLVED, pursuant to Section 6.3q of the City Council Protocol
Manual (adopted 11/6/19, Resolution No. 2019-223), the City Attorney is hereby authorized to
make minor revisions to the above -referenced document(s) that do not alter the compensation
or term, and to make clerical corrections as necessary.
Dated: September 21, 2022
I hereby certify that Resolution No. 2022-208 was passed and adopted by the City
Council of the City of Lodi in a regular meeting held September 21, 2022 by the following votes:
AYES: COUNCIL MEMBERS — Hothi, Kuehne, Nakanishi, and Mayor Chandler
NOES: COUNCIL MEMBERS — None
ABSENT: COUNCIL MEMBERS — Khan
ABSTAIN: COUNCIL MEMBERS — None
OLIVIA NASHED
City Clerk
2022-208