HomeMy WebLinkAboutAgenda Report - August 17, 2022 C-11CITY OF
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CALIFORNIA
AGENDA ITEM IC401
COUNCIL COMMUNICATION
AGENDA TITLE: Adopt Resolution Authorizing City Manager to Execute Addendum to the Cooperative
Agreement with San Joaquin County Council of Governments for Funding Allocation
for the Garfield Street Safe Route to School Project
MEETING DATE: August 17, 2022
PREPARED BY: Public Works Director
RECOMMENDED ACTION: Adopt resolution authorizing City Manager to execute addendum to the
cooperative agreement with San Joaquin Council of Governments
(SJCOG) for funding allocation for the Garfield Street Safe Route to
School Project.
BACKGROUND INFORMATION: The Cite received the Active Transportation Program (ATP) Cycle 5
State Grant, in the amount of $705,000, for Garfield Street Safe Route
to School Project. This project will install missing sidewalks,
wheelchair accessible ramps, and other incidental work on Garfield Street from Tokay Street to Poplar Street.
SJCOG serves as the Regional Transportation Authority to manage the transportation funding in the county.
The SJCOG Board of Directors approved the funding allocation request on March 25, 2021 and the use of
State Measure K Renewal funds for this project. SJCOG and the City executed a Measure K Renewal
Cooperative Agreement on October 28, 2021 for the funding allocation commitment.
Originally, Staff expected to complete the project in June of 2022. Due to staffing shortages, the project was
delayed. The new completion date is expected to be the end of November 2022. SJCOG requires the City
to execute an addendum to the cooperative agreement for the project extension.
Staff recommends authorizing City Manager _o execute addendum to the cooperative agreement with
SJCOG for funding allocation for the Garfield Street Safe Route to School Project.
FISCAL IMPACT: NA
FUNDING AVAILABLE: NA
Charles E. Swimley, Jr
Public Works Director
Prepared by Lyman Chang, City/Engineer/Deputy Public Works Director
CES/LC/cd
Attachment
cc Senior Civil Engineer, Nathan
Senior Traffic Engineer, Kam
Public Works Management Analyst
APPROVED: steve Schwabauer
Stephen Schwabauer, City Manager
\\cvcfilv02\pubwks$\WP\PROJECTS\STREETS\Garfield ADA Improvements\C_Ccop Agmt_Addedum doc 08103/2022
C-22-024 Al
City of Lodi
MKR CO-OP for
Garfield Street Safe Route to School Project
AMENDMENT #1 TO THE
MEASURE K RENEWAL
COOPERATIVE AGREEMENT (C-22-024)
FOR
GARFIELD STREET SAFE ROUTE TO SCHOOL PROJECT
This Amendment 91 to the Cooperative Agreement ("Agreement") is made and entered into this
20th day of August, 2022 by and between the CITY OF LODI ("Sponsor") and the SAN JOAQUIN
COUNCIL OF GOVERNMENTS acting as the Local Transportation Authority ("Authority"). Sponsor and
Authority may each be referred to herein as "Party" or collectively as "Parties.
Recitals
A. On August 18, 2022 the SJCOG Board approved extending the term of Cooperative Agreement
(C-22-024) for Garfield Street Safe Route To School project to June 30, 2023.
B. The parties now wish to amend the original Agreement to reflect these changes.
NOW, THEREFORE, in consideration of the mutual obligations in this Amendment #1 to the
Measure K Cooperative Agreement, the parties to this Amendment #1 to the Measure K Cooperative
Agreement agree as follows:
1.9. Completion of Project. Sponsor shall be responsible for the timely completion of the
construction of the Project and provide management of consultant and contractor activities,
including responsibility for schedule, budget and oversight of the services, consistent with the
scope of work. Since Sponsor is responsible for project management and oversight, any and all
costs which exceed $705,000 of the total eligible costs set forth in Exhibit "A" shall be the sole
responsibility of Sponsor. This provision shall apply in all instances including situations where a
change in scope has been approved by the Authority pursuant to Section 1.2.
1.9.a. Letter of Project Completion. Sponsor shall provide a letter of project
completion which includes final cost, revenues, schedule of activities, etc. This letter
shall accompany the final invoice for payment from the sponsor to provide notice of
project account closing by Authority.
IN WITNESS WHEREOF, the undersigned parties have executed this Amendment #1 to the Measure
K Renewal Cooperative Agreement (C-22-024) For Garfield Street Safe Route To School Project on the
day and year first written above.
CITY OF LODI
STEPHEN SCHWABAUER
City Manager
ATTEST:
OLIVIA NASHED
City Clerk
APPROVED AS TO FORM:
LO -A
JANICE D. MAGDICH
City Attorney
C-22-024 Al
City of Lodi
MKR CO-OP for
Garfield Street Safe Route to School Project
SAN JOAQUIN COUNTY
TRANSPORTATION AUTHORITY
Im
LEO ZUBER
Chair
ATTEST:
DIANE NGUYEN
Executive Director
STEVE DIAL
Deputy Executive Director/CFO
C-22-024 Al
City of Lodi
MKR CO-OP for
Garfield Street Safe Route to School Project
EXHIBIT A (As Amended)
City of Lodi
Garfield Street Safe Route to School Project
4. Expected Time of Delivery of Overall Project:
Start Date Completion Date
Preliminary Design/ Environmental 10/4/2021 12/9/2021
Final Design 12/13/2021 5/9/2022
Right of Way Acquisition N/A N/A
Construction 9/l/2022 11/30/2022
5. Estimated Project Cost (as applicable for each of the phases described above):
1Vlen,znre K Ammint Total Cost
Preliminary Design/ Environmental
$0
$15,000
Final Design
$0
$50,000
Right of Way Acquisition
N/A
N/A
Construction
$705,000
$735,000
6. Expected Timing for Release of Measure K Funds by Quarter:
July - September
October - December
January - March
April -June
TOTAL
FY 21/22
FY 22/23
FY 23/24
$0
$0
$0
$0
$634,500
$0
$0
$70,500
$0
$0
$0
$0
$0
$705,000
$0
$705,1
RESOLUTION NO. 2022-205
A RESOLUTION OF THE LODI CITY COUNCIL AUTHORIZING THE
CITY MANAGER TO EXECUTE ADDENDUM NO. 1 TO THE MEASURE K
RENEWAL COOPERATIVE AGREEMENT WITH SAN JOAQUIN COUNCIL
OF GOVERNMENTS FOR FUNDING ALLOCATION FOR THE
GARFIELD STREET SAFE ROUTE TO SCHOOL PROJECT
WHEREAS, the City received the Active Transportation Program (ATP) Cycle 5 State
Grant, in the amount of $705,000, for Garfield Street Safe Route to School Project; and
WHEREAS, the San Joaquin Council of Governments (SJCOG) Board of Directors
approved the funding allocation request on March 25, 2021 and the use of Measure K Renewal
which is a State fund; and
WHEREAS, SJCOG and the City executed a Measure K Renewal Cooperative
Agreement on October 28, 2021 for the funding allocation commitment; and
WHEREAS, staff expected to complete the project in June 2022, however, due to
staffing shortages, the project was delayed and the new completion day is expected to be the
end of November 2022; and
WHEREAS, SJCOG requires the City to execute an addendum to the cooperative
agreement for the project extension; and
WHEREAS, staff recommends authorizing the City Manager to execute Addendum
No. 1 to the Measure K Renewal Cooperative Agreement with SJCOG for funding allocation for
the Garfield Street Safe Route to School Project.
NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby
authorize the City Manager to execute Addendum No. 1 to the Measure K Renewal Cooperative
Agreement with SJCOG for funding allocation for the Garfield Street Safe Route to School
Project; and
BE IT FURTHER RESOLVED, pursuant to Section 6.3q of the City Council Protocol
Manual (adopted 11/6/19, Resolution No. 2019-223), the City Attorney is hereby authorized to
make minor revisions to the above -referenced document(s) that do not alter the compensation
or term, and to make clerical corrections as necessary.
Dated: August 17, 2022
I hereby certify that Resolution No. 2022-205 was passed and adopted by the City
Council of the City of Lodi in a regular meeting held August 17, 2022 by the following votes:
AYES: COUNCIL MEMBERS — Hothi, Kuehne, Nakanishi, and Mayor Chandler
NOES: COUNCIL MEMBERS — None
ABSENT: COUNCIL MEMBERS — Khan
ABSTAIN: COUNCIL MEMBERS — None
�UJ
OLIVIA NASHED
City Clerk
2022-205