HomeMy WebLinkAboutAgenda Report - August 17, 2022 C-04CITY OF
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CALIFORNIA
COUNCIL COMMUNICATION
AGENDA ITEM Cn4
AGENDA TITLE: Approve Specifications and Authorize Advertisement for Bids for Grape Stake
Replacement Projec_ - Phase 1
MEETING DATE: August 17, 2022
PREPARED BY: Public Works Director
RECOMMENDED ACTION: Apprcve specifications and authorize advertisement for bids for Grape
Stake Replacement Project - Phase 1.
BACKGROUND INFORMATION: From the 1970's through the 1990's there were various subdivisions
that constructed approximately 3 miles of grape stake fences along
major roadways. These fences were typically constructed to comply
with Specific Plans that had been previously adopted by Council and are the City's long-term maintenance
responsibility. On May 7, 2008 Council replaced the 1971 grape stake fence ordinance (No. 964) with a
new ordinance (No. 1811). This new ordinance allowed homeowners to repair or replace their own fences
and gave the Public Works Director discreton over design modifications to these fences. The primary
intent of the change in 2008 was to slowly begin converting the grape stake fences over to block walls as
the16-foot wide sections failed or were damaged by vehicles.
In 2008, the block wall cost was only 25% more than the grape stakes (and the grape stakes were difficult
to procure), so it made sense to proceed with the better long-term maintenance solution for just the slightly
higher replacement cost. Since 2008, the cost of the block wall has increased by roughly 500% and staff
has found a better source for the replacement grape stakes. With the change of these two factors, the
block wall replacement cost is now roughly 10 -times the cost of just replacing the sections with new grape
stakes, and therefore no -longer feasible. City forces have been attempting to replace the worst sections,
however staff availability for these replacer -rents have been limited, therefore the replacements have been
slow.
Given the above-described circumstances, staff recommends replacing the old grape stakes with new ones
in a series of projects to be phased. The p-iasing sequence was determined by the overall fence condition
for each street. The segments were ranked from 1 to 6 with 1 being the worst. The proposed first phase
will include grape stakes along Ham Lane 0.south of Kettleman) and Hutchins Street (north of Harney) as
shown on Exhibit A. This initial phase represents the segments in the worst condition with rankings of 1
and 2. Staff anticipates that approximately $150,000 of the estimated project cost will be utilized to replace
existing grape stake fence along Hutchins Street south of Century Boulevard. This element of work was
approved by Council using one-time General Fund Surplus Funds.
APPROVED: '--.teve SchwabaUer
Stephen Schwabauer, City Manager
\\cvcfilv02\pubwks$\WP\PROJECTS\STREETS\Grape Stake
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8/4/2022
Approve Specifications and Authorize Advertisement for Bids foi Grape Stake Replacement Project— Phase 1
August 17, 2022
Page 2
The project includes removing and replacirg the old grape stakes along with a top and bottom rail (2x4's).
The new rails will be attached to the existing columns and posts with new metal hangers. Photos of the
existing fence and a recent staff-completec replacement section are provided in Exhibit B.
The specifications are on file in the Public Works Department. The planned bid opening date is September
7, 2022. The project estimate is $250,000.
FISCAL IMPACT: The project will reduce staff time and ongoing maintenance costs associated with
these failing fence sections. Based on the lifespan of the original fence
installations, the new grape stake fences will last between 20 and 30 years.
FUNDING AVAILABLE: Funding will be identified at project award.
cuug
Charles E. Swimley, Jr.
Public Works Director
Prepared by Sean Nathan, Senior Civil Engineer
CES/SN/cd
Attachment
Exhibit A
Grape Stake Replacement
Legend
Future Phases 0 0.25 0.5
Phase 1 Miles
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