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HomeMy WebLinkAboutAgenda Report - August 3, 2022 C-05�E+ CITY OF t CALIFORNIA AGENDA ITEM C-5 COUNCIL COMMUNICATION AGENDA TITLE: Adopt Resolution Authorizing City Manager to Waive Bid Process and Purchase Two Single Worker Bucket Trucks and One Single Worker Bucket Truck with Material Handler Boom from Terex Utilities, Inc. of Stockton ($675,000) MEETING DATE: August 3, 2022 PREPARED BY: Electric Utility Director RECOMMENDED ACTION: Adopt a resolution authorizing the City Manager to waive the bid process and purchase two single worker bucket trucks and one single worker bucket truck with material handler boom from Terex Utilities, Inc. of Stockton in an amount not -to -exceed $675,000. BACKGROUND INFORMATION: Lodi Electric Utility (LEU) currently utilizes the vehicles listed in the table below to perform maintenance and construction of the electric system for the City of Lodi. Replacement Vehicles Existing Vehicle # Vehicle Current Year Mileage Total Repair Cost Inc. Tax Costs and Delivery Crew Foreman Truck 09-093 2011 48,450 $33,347 $210,000 Crew Foreman Truck 09-050 2011 50,065 $30,582 $210,000 Electrician Bucket Truck 09-071 2016 45,139 $30,811 $255,000 Total $675,000 These single worker bucket trucks will help the crew Foremen to work multiple locations on the jobs at the same time, and will increase their safety and productivity. The delivery time on this type of vehicle is approximately three years. These vehicles are critical to ensuring safe, reliable electric service for LEU customers. Per Lodi Municipal Code Section 3.20.045, State and Local Agency Contracts, the bidding process may be waived when it is advantageous for the City, with appropriate approval by the City Manager and City Council, to use contracts that have been awarded by other California public agencies, provided that its award was in compliance with their formally -adopted bidding or negotiation procedures. APPROVED: Steve Schwabauer Stephen Schwabauer, City Manager Adopt Resolution Authorizing Cily Manager to Waive Bid Process and Purchase Two Single Worker Bucket Trucks and One Single Worker Bucket Truck with Material Handler Boom from Terex Utilities, Inc. of Stockton ($675,000) August 3, 2022 Page 2 Therefore, staff recommends authorizing the City Manager to waive the bid process and purchase the proposed equipment in an amount not -to -exceed $675,000, using the competitively bid Sourcewell Contract No. 110421 -TER. FISCAL IMPACT: The replacement of these vehicles, totaling $675,000, will provide LEU staff a more safe and efficient platform for maintaining the City's electric distribution system, including emergency calls. This purchase does not impact the General Fund. FUNDING AVAILABLE: Fiscal Year 2022/23 Account No,50199000.77040, Andrew Keys Andrew Keys Deputy City Manager/Internal Services Director r 9y Ae h9*61- 4F ©c41hrgrn^r 0ul 20, 7W7 . NA3 PF)T) Jeff Berkheimer Electric Utility Director Signature: 00,,4� xo'p, Signature: cev�T(A,i zs, 202214:20 PDT) Email: akeys@lodi.gov Email: sschwabauer@lodi.gov RESOLUTION NO. 2022-189 A RESOLUTION OF THE LODI CITY COUNCIL AUTHORIZING THE CITY MANAGER TO WAIVE THE BID PROCESS AND PURCHASE TWO SINGLE WORKER BUCKET TRUCKS AND ONE SINGLE WORKER BUCKET TRUCK WITH MATERIAL HANDLER BOOM FROM TEREX UTILITIES, INC., OF STOCKTON, UTILIZING THE COMPETITIVELY -BID SOURCEWELL CONTRACT NO. 110421 -TER WHEREAS, Lodi Electric Utility (LEU) currently utilizes the vehicles listed in the table below to perform maintenance and construction of the electric system for the City of Lodi; and Replacement Vehicles Existing Vehicle Vehicle # Year 09-093 2011 Current Mileage Total Repair Costs Cost Inc. Tax and Delivery $210,000 Crew Foreman Truck 48,450 $33,347 Crew Foreman Truck 09-050 2011 50,065 $30,582 $210,000 Electrician Bucket Truck 09-0_71 2016 45,139 $30,811 $255,000 Total $675,000 WHEREAS, these single worker bucket trucks will help the crew Foremen to work multiple locations on the jobs at the same time, and will increase their safety and productivity; and WHEREAS, these vehicles are critical to ensuring safe, reliable electric service for LEU customers and the delivery time on this type of vehicle is approximately three years; and WHEREAS, per Lodi Municipal Code Section 3.20.045, State and Local Agency Contracts, the bidding process may be waived when it is advantageous for the City, with appropriate approval by the City Manager and City Council, to use contracts that have been awarded by other California public agencies, provided that its award was in compliance with their formally -adopted bidding or negotiation procedures; and WHEREAS, staff recommends authorizing the City Manager to waive the bid process and purchase the equipment in an amount not to exceed $675,000, using the competitively -bid Sourcewell Contract No. 110421 -TER. NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby authorize the City Manager to waive the bid process and purchase two single worker bucket trucks and one single worker bucket truck with material handler boom from Terex Utilities, Inc., of Stockton, California, utilizing the competitively -bid Sourcewell Contract No. 110421 -TER, in an amount not to exceed $675,000. Dated: August 3, 2022 I hereby certify that Resolution No. 2022-189 was passed and adopted by the City Council of the City of Lodi in a regular meeting held August 3, 2022 by the following votes: AYES: COUNCIL MEMBERS — Hothi, Khan, Kuehne, Nakanishi, and Mayor Chandler NOES: COUNCIL MEMBERS — None ABSENT: COUNCIL MEMBERS — None ABSTAIN: COUNCIL MEMBERS — None OLIVIA NASHED City Clerk 2022-189