HomeMy WebLinkAboutAgenda Report - February 21, 2001 E-10CITY OF LORI COUNCIL COMMUNICATION
AGENDA TITLE: Adopt resolution awarding the contract for Tree Trimming (Power Line Clearing) to Arbor Tree
Surgery ($151,000) (EUD)
MEETING DATE: February 21, 2001
PREPARED BY: Electric Utility Director
RECOMMENDED ACTION: That the City Council adopt a resolution awarding the contract for the
above project to Arbor Tree Surgery of Paso Robles, California at a
cost of $151,000 for the remainder of the 2000/2001fiscal year
(evaluated cost of $211.25 per hour).
BACKGROUND INFORMATION: The Electric Utility Department has utilized a tree trimming contractor
for its line clearing requirements since November 1988. The current
contract was awarded by the City Council on September 17, 1997 for a
one-year period with an option to extend yearly thereafter, at the City's sole discretion for a maximum of three
additional years. The extension option was declined this past December in 2000. To maintain continuity of the
line clearing program, a new contract needs to be awarded. This contract, like the current one, has provisions for
yearly extensions up to a maximum of three years.
This contract will provide the City with two three-person (backyard) crews for seventeen months and one two -
person (street) crew for seventeen months, including vehicles, equipment and other expenses for the three crews.
This level of activity represents an effort to maintain the 130+ circuit miles of overhead lines clear of growth in
accordance with the new Eighteen Inch Rule mandated by the California Public Utilities Commission.
The specifications for this contract were approved on January 17, 2001 with bid opening on February 7, 2001.
The five bids received are shown below:
APPROVED:
H. Dixon FI n - City anager
First
Second
Bidder
Backyard Crew
Backyard Crew
Street Crew
Evaluated Cost
Arbor Tree Surgery
70.82
70.82
69.61
211.25 / hour
Paso Robles, CA
Trees Inc.
88.08
88.08
73.23
249.39 / hour
Houston, TX
Provco
95.16
95.16
80.98
271.30 / hour
Marysville, CA
APPROVED:
H. Dixon FI n - City anager
CITY OF LODI COUNCIL COMMUNICATION
Bidder
Asplundh Tree Expert
Stockton, CA
Davey Tree Surgery Co.
First
Backyard Crew
100.03
100.36
Second
Backyard Crew
100.03
100.36
Street Crew Evaluated Cost
80.06 280.12
80.06 280.12
The estimated cost of this contract for the remainder of the 2000/01 fiscal year is $151,000
FUNDING: The budgeted amount of $220,658 remains in the Department's 2000/01 fiscal year budget.
Funding for the 2001/02 fiscal year contract will be included in the proposed 2001/03 budget. Funding for
extensions of the contract will be budgeted on a year-to-year basis.
Funding Approval: `
Vicky McAthie, Anance Director
af�—
Alan N. Vallow
Electric Utility Director
PREPARED BY: Carl Lindstrom, Electric Utility Superintendent
ANV/CUIst
APPROVED:
H. Dixon Flynn - City Manager
RESOLUTION NO. 2001-40
A RESOLUTION OF THE LODI CITY COUNCIL AWARDING
THE CONTRACT FOR TREE TRIMMING
(POWER LINE CLEARING)
WHEREAS, in answer to notice duly published in accordance with law and the
order of this City Council, sealed bids were received and publicly opened on February 7,
2001 at 11:00 a.m. for Tree Trimming (Power Line Clearing) described in the
specifications therefore approved by the City Council on January 17, 2001; and
WHEREAS, said bids have been compared, checked, and tabulated and a report
thereof filed with the City Manager as follows:
Bidder
First
Second
Street Crew
Evaluated Cost
Backyard
Backyard Crew
Crew
Arbor Tree Surgery
70.82
70.82
69.61
211.251 hour
Paso Robles, CA
Trees Inc.
88.08
88.08
73.23
249.391 hour
Houston, TX
Provco
95.16
95.16
80.98
271.30 / hour
Marysville, CA
Asplundh Tree Expert
100.03
100.03
80.06
280.12 / hour
Stockton, CA
Davey Tree Surgery Co.
1 100.36
100.36
80.06
1 280.121 hour
WHEREAS, the City Manager recommends award of the bid for Tree Trimming
(Power Line Clearing) be made to the low bidder, Arbor Tree Surgery, of Paso Robles, CA.
NOW, THEREFORE, BE IT RESOLVED by the Lodi City Council that the award
of the bid for Tree Trimming (Power Line Clearing) be and the same is hereby awarded
to Arbor Tree Surgery, of Paso Robles, CA, the low bidder, in the amount of
$151,000.00 for the remainder of the 2000/2001 fiscal year.
Dated: February 21, 2001
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1 hereby certify that Resolution No. 2001-40 was passed and adopted by the City
Council of the City of Lodi in a regular meeting held February 21, 2001, by the following
vote:
AYES: COUNCIL MEMBERS — Hitchcock, Howard, Land, Pennino and
Mayor Nakanishi
NOES: COUNCIL MEMBERS — None
ABSENT: COUNCIL MEMBERS — None
ABSTAIN: COUNCIL MEMBERS — None
SUSAN J. BLA KSTON
City Clerk
2001-40