HomeMy WebLinkAboutAgenda Report - July 20, 2022 C-08CITY OF
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CALIFORNIA
AGENDA ITEM i1c
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COUNCIL COMMUNICATION
AGENDA TITLE: Adopt Resolution Awarding Contract for Garfield Street Safe Routes to School to
TBS Contractors, of Merced ($554,667) and Authorizing City Manager to Execute
Change Orders ($110,000)
MEETING DATE: July 20, 2022
PREPARED BY: Public Works Director
RECOMMENDED ACTION: Adopt resolution awarding contract for Garfield Street Safe Routes
to School to TBS Contractors, of Merced, in the amount of
$554,667 and authorizing City Manager to execute change orders
in an amount not to exceed $110,000.
BACKGROUND INFORMATION: In September of 2020 the City applied for the Regional Active
Transportation Program (ATP) Cycle 5 State Grant for this project.
The project was awarded the grant in the amount of $705,000.
On January 5, 2022 the City Council authorize the City Manager to execute the agreement with the San
Joaquin County Council of Governments (SJCOG) allocating the funding.
The project is located on Garfield Street from Harold Street to Poplar Street. The project consists of
installing missing sidewalk at various locations along the corridor, constructing 20 accessible curb
ramps, accessible alley approaches, and other incidental and related work.
Plans and specifications for this project were approved on April 6, 2022. The City received the
following seven bids for this project on June 15, 2022:
Bidder Location Bid Above/(Below)
Estimate
Engineer's Estimate
TBS Contractors
George Reed
United Pavement Maintenance
B&M Builders
FBD Vanguard Construction
A.M. Stephens
Sposeto Engineering
* Corrected Figure
Merced
Modesto
Hughson
Rancho Cordova
Livermore
Lodi
Livermore
$ 712,825.00
$ 554,666.50
$ 555,915.00
$ 596,576.00
$ 654,357.00
$ 662,216.10
$ 709,701.03
$ 721,154.20
$ (158,158.50)
$ (156, 910.00)
$ (116,249.00)
$ ( 58,468.00)
$ ( 50,608.90)
$ ( 3,123.97)
$ 8,329.20
FISCAL IMPACT. The project will have a minimal impact on total maintenance costs and
improve accessibility along Garfield Street which serves as a route to
Heritage School.
APPROVED: Steve Schwabauer
Stephen Schwabauer, City Manager
\\CVCFILV02\PubWks$\WP\PROJECTS\STREETS\Garfield ADA Improvements\CAward.doc
7/512022
Adopt Resolution Awarding Contract for Garfield Street Safe Routes to School to TBS Contractors, of Merced ($554,667) and Authorizing City Manager to Execute
Change Orders ($110,000)
July 20, 2022
Page 2
FUNDING AVAILABLE: Fiscal Year 2022/23 Budget:
Measure K — 303 Fund (30399000.77020): $ 95,000
State Bike Lane — 309 Fund (30999000.77020) $ 705,000
Total: $ 800,000
Andrew Keys
Andrew Keys
Deputy City Manager/Internal Services Director
Prepared by Sean Nathan, Senior Civil Engineer
CES/SN/cd
Attachments
Signature: Q m:6 v a�rp
Email: akeys@lodi.gov
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Charles E. Swimley, Jr.
Public Works Director
Signature:
Email: sschwabauer@lodi.gov
GARFIELD STREET SAFE ROUTES TO SCHOOL
Harold Street to Poplar Street CONTRACT
CITY OF LODI, CALIFORNIA
THIS CONTRACT made by and between the CITY OF LODI, State of California, herein
referred to as the "City," TAYLOR BACKHOE SERVICE, INC. dba TBS CONTRACTORS, a
California corporation, herein referred to as the "Contractor."
WITNESSETH:
That the parties hereto have mutually covenanted and agreed, and by these presents do
covenant and agree with each other, as follows:
The complete Contract consists of the following documents which are incorporated herein by
this reference, to -wit:
Notice Inviting Bids
Information to Bidders
Certifications and Forms
General Provisions
Federal Requirements
Special Provisions
Bid Proposal
Contract
Contract Bonds
Federal Minimum Wage Rates
Plans
Addenda
The 2018 Edition,
Standard Specifications,
State of California,
Business and Transportation Agency,
Department of Transportation
City of Lodi Construction Specifications
All of the above documents, sometimes hereinafter referred to as the "Contract Documents,"
are intended to cooperate so that any work called for in one and not mentioned in the other is
to be executed the same as if mentioned in all said documents.
ARTICLE I - That for and in consideration of the payments and agreements hereinafter
mentioned, to be made and performed by the City and under the condition expressed in the
two bonds bearing even date with these presents and hereunto annexed, the Contractor
agrees with the City, at Contractor's cost and expense, to do all the work and furnish all the
materials except such as are mentioned in the specifications to be furnished by the City,
necessary to construct and complete in a good workmanlike and substantial manner and to the
satisfaction of the City the proposed improvements as shown and described in the Contract
Documents which are hereby made a part of the Contract.
ARTICLE II - The City hereby promises and agrees with the Contractor to employ, and does
hereby employ, the Contractor to provide all materials and services not supplied by the City
and to do the work according to the terms and conditions for the price herein, and hereby
contracts to pay the same as set forth in Section 5.600, "Measurement, Acceptance and
Payment," of the General Provisions, in the manner and upon the conditions above set forth;
and the said parties for themselves, their heirs, executors, administrators, successors and
assigns, do hereby agree to the full performance of the covenants herein contained.
CONTRACT 4.1 06/15/22
ARTICLE III - The Contractor agrees to conform to the provisions of Chapter 1, Part 7, Division
2 of the Labor Code. The Contractor and any Subcontractor will pay the general prevailing
wage rate and other employer payments for health and welfare, pension, vacation, travel time,
and subsistence pay, apprenticeship or other training programs. The responsibility for
compliance with these Labor Code requirements is on the prime contractor.
ARTICLE IV - And the Contractor agrees to receive and accept the following prices as full
compensation for furnishing all materials and for doing all the work contemplated and
embraced in this agreement; also for all loss or damage arising out of the nature of the work
aforesaid or from the action of the elements, or from any unforeseen difficulties or obstructions
which may arise or be encountered in the prosecution of the work until its acceptance by the
City, and for all risks of every description connected with the work; also for all expenses
incurred by or in consequence of the suspension or discontinuance of work and for well and
faithfully completing the work, and the whole thereof, in the manner and according to the Plans
and Contract Documents and the requirements of the Engineer under them, to -wit:
The work consists of constructing 20 curb ramps, curb and gutter, sidewalk, alley approaches,
and other incidental and related work, all as described in the specifications for the above
project.
For additional bid item descriptions refer to Section 6-07 "Description of Bid Items".
CONTRACT ITEMS
Item
Description
Qty
Unit
Unit Price
$ 45,918.00
$ 3.60
$
;
$
Total
45,918.00
43,732.80
1 Mobilization, Clearing & Grubbing,
Traffic Control, Temporary Facilities
1
LS
SF
2
Remove Concrete and Asphalt
12,148
3
Construct Concrete Sidewalk /
Ram / Res. Dwy
8,964
SF
$
18.60
$166,730.40
4
Construct Curb and Gutter
1,350
LF
$
85.80
$115,830.00
5
Construct Alley Approach
948
SF
$
25.60
$
24,268.80
6
Install Truncated Domes
353
SF
$
56.30
$
19,873.90
7
Install Asphalt Concrete Patch
6,311
SF
$
10.20
$
64,372.20
8
Install 12" SD Lateral and
Connections. Remove Ex.
40
LF
$
307.30
$
12,292.00
9
Install Side Inlet Catch Basin
SICB
2
EA
$
5,910.90
$
1 1,821.80
10
Install SICB Assembly
2
EA
$
5,910.90
$
1 1,821.80
11
Install 24" SD Riser
2
EA
$
6,237.50
$
12,475.00
12
Install Root Barriers
11
EA
$
999.80
$
10,997.80
13
Striping Repair
1
LS
EA
$
$
3,750.00
718.80
$
$
3,750.00
10,782.00
14
Monument Perpetuation
15
ARTICLE V - By my signature hereunder, as
provisions of Section 3700 of the Labor Code,
against liability for workers' compensation or to
TOTAL $ 554 667.30
Contractor, I certify that I am aware of the
which requires every employer to be insured
undertake self-insurance in accordance with
CONTRACT 4.2 06/15/22
the provisions of that code, and I will comply with such provisions before commencing the
performance of the work of this contract.
ARTICLE VI - It is further expressly agreed by and between the parties hereto that, should
there be any conflict between the terms of this instrument and the Bid Proposal of the
Contractor, then this instrument shall control and nothing herein shall be considered as an
acceptance of the said terms of said proposal conflicting herewith.
ARTICLE VII - The City is to furnish the necessary rights-of-way and easements and to
establish lines and grades for the work as specified under the Special Provisions. All labor or
materials not mentioned specifically as being done by the City will be supplied by the
Contractor to accomplish the work as outlined in the specifications.
ARTICLE VIII - The Contractor agrees to commence work pursuant to this contract within 15
calendar days after the City Manager has executed the contract and to diligently prosecute to
completion within 60 CALENDAR DAYS.
ARTICLE IX - State of California Senate Bill 854 requires the following
No contractor or subcontractor may be listed on a bid proposal for a public works
project unless registered with the Department of Industrial Relations pursuant to Labor
Code section 1725.5 [with limited exceptions from this requirement for bid purposes
only under Labor Code section 1771.1(a)].
No contractor or subcontractor may be awarded a contract for public work on a public
works project unless registered with the Department of Industrial Relations pursuant to
Labor Code section 1725.5.
This project is subject to compliance monitoring and enforcement by the Department of
Industrial Relations.
WHEN SIGNING THIS CONTRACT, THE CONTRACTOR AGREES THAT THE TIME OF
COMPLETION FOR THIS CONTRACT IS REASONABLE AND THE CONTRACTOR
AGREES TO PAY THE CITY LIQUIDATED DAMAGES AS SET FORTH IN SECTION 6-04.03
OF THE SPECIAL PROVISIONS. CONTRACTOR AGREES THAT THIS AMOUNT MAY BE
DEDUCTED FROM THE AMOUNT DUE THE CONTRACTOR UNDER THE CONTRACT.
CONTRACT 4.3 06/15/22
IN WITNESS WHEREOF, the parties to these presents have hereunto set their hands the year
and date written below.
CONTRACTOR:
By:
Title
(CORPORATE SEAL)
CITY OF LODI, a municipal corporation
By:
STEPHEN SCHWABAUER
City Manager
Date:
Attest:
OLIVIA NASHED
City Clerk
Approved As To Form:
JANICE D. MAGDICH
City Attorney
CONTRACT 4.4 06/15/22
RESOLUTION NO. 2022-170
A RESOLUTION OF THE LODI CITY COUNCIL AWARDING THE
CONTRACT FOR GARFIELD STREET SAFE ROUTES TO SCHOOL
TO TBS CONTRACTORS, OF MERCED, AND AUTHORIZING THE
CITY MANAGER TO EXECUTE CHANGE ORDERS
WHEREAS, in September 2020, the City applied for the Regional Active Transportation
Program (ATP) Cycle 5 State Grant for the Garfield Street Safe Route to School Project; and
WHEREAS, the project was awarded the grant in the amount of $705,000 and on
January 5, 2022, the City Council authorized the City Manager to execute the agreement with
the San Joaquin Council of Governments (SJCOG) allocating the funding; and
WHEREAS, City Council approved the plans and specifications for this project on
April 6, 2022. The project is located on Garfield Street, from Harold Street to Poplar Street, and
consists of installing missing sidewalk at various locations along the corridor, constructing 20
accessible curb ramps, accessible alley approaches, and other incidental and related work; and
WHEREAS, the City received the following seven bids on June 15, 2022:
WHEREAS, staff recommends awarding the contract for Garfield Street Safe Routes to
School to TBS Contractors, of Merced, in the amount of $554,667; and
WHEREAS, staff further recommends authorizing the City Manager to execute change
orders in an amount not to exceed $110,000.
NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby award
the contract for Garfield Street Safe Routes to School to TBS Contractors, of Merced,
California, in the amount of $554,667; and
BE IT FURTHER RESOLVED that the Lodi City Council does hereby authorize the
City Manager to execute the contract and change orders in an amount not to exceed $110,000;
and
BE IT FURTHER RESOLVED, pursuant to Section 6.3q of the City Council Protocol
Manual (adopted 11/6/19, Resolution No. 2019-223), the City Attorney is hereby authorized to
make minor revisions to the above -referenced document(s) that do not alter the compensation
or term, and to make clerical corrections as necessary.
Dated: July 20, 2022
Above/(Below)
Bidder
Location
Bid
Engineer's Estimate
TBS Contractors
Merced
$ 554,666.50 *
$ (158,158.50)
George Reed
Modesto
$ 555,915.00
$ (156,910.00)
United Pavement Maintenance
Hughson
$ 596,576.00
$ (116,249.00)
B&M Builders
Rancho Cordova
$ 654,357.00
$ ( 58,468.00)
FBD Vanguard Construction
Livermore
$ 662,216.10
$ ( 50,608.90)
A.M. Stephens
Lodi
$ 709,701.03
$ ( 3,123.97)
Sposeto Engineering
Livermore
$ 721,154.20
$ 8,329.20
" Corrected Figure
WHEREAS, staff recommends awarding the contract for Garfield Street Safe Routes to
School to TBS Contractors, of Merced, in the amount of $554,667; and
WHEREAS, staff further recommends authorizing the City Manager to execute change
orders in an amount not to exceed $110,000.
NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby award
the contract for Garfield Street Safe Routes to School to TBS Contractors, of Merced,
California, in the amount of $554,667; and
BE IT FURTHER RESOLVED that the Lodi City Council does hereby authorize the
City Manager to execute the contract and change orders in an amount not to exceed $110,000;
and
BE IT FURTHER RESOLVED, pursuant to Section 6.3q of the City Council Protocol
Manual (adopted 11/6/19, Resolution No. 2019-223), the City Attorney is hereby authorized to
make minor revisions to the above -referenced document(s) that do not alter the compensation
or term, and to make clerical corrections as necessary.
Dated: July 20, 2022
I hereby certify that Resolution No. 2022-170 was passed and adopted by the City
Council of the City of Lodi in a regular meeting held July 20, 2022 by the following votes:
AYES: COUNCIL MEMBERS — Khan, Kuehne, Nakanishi, and Mayor Chandler
NOES: COUNCIL MEMBERS — None
ABSENT: COUNCIL MEMBERS — Hothi
ABSTAIN: COUNCIL MEMBERS — None
I
OLIVIA NASHED
City Clerk
2022-170