The URL can be used to link to this page

Home My WebLink AboutAgenda Report - July 20, 2022 C-06CITY OF a Z010 Z CALIFORNIA COUNCIL COMMUNICATION AGENDA ITEM coo i; AGENDA TITLE: Adopt Resolution Authorizing City Manager to Waive the Bid Process and Approve Purchase of Schwarze Model A7 Tornado Regenerative Air Sweeper from Municipal Maintenance Equipment, Inc., of Sacramento ($332,470) and Appropriating Funds ($166,235) MEETING DATE: PREPARED BY July 20, 2022 Public Works Director RECOMMENDED ACTION: Adopt resolution authorizing City Manager to waive bid process and approve purchase of Schwarze Model A7 Tornado Regenerative Air Sweeper from Municipal Maintenance Equipment, Inc., of Sacramento, in the amount of $332,470, and appropriating funds in the amount of $166,235. BACKGROUND INFORMATION: The Municipal Utilities Services Division is in need of replacing Vehicle No. 04-105, a 2005, Elgin Street Sweeper, which has exceeded its useful life (Exhibit A). Total repair costs associated with this vehicle are $105,770 with an additional cost of $10,623 in preventative maintenance. Municipal Utilities Services is responsible for monthly sweeping of 360 curb miles along City streets, 16 miles of alleys, and 19 City parking lots; and removing an average of 1,500 tons of debris and 4,500 cubic yards of leaves from City roadways each year. Regular street sweeping is also identified as a best management practice in the City's Stormwater Management Plan. Street sweeping removes fine metal particles left on roadways by vehicles, which can make their way to local waterways; and removes litter and debris that can build up in gutters. The sweeper being replaced currently serves as the City's secondary sweeper and sweeps an average of approximately 3,500 curb miles each year. The secondary sweeper supplements the operations of the primary sweeper (which is six years old) and if the purchase of the new sweeper is approved, the current primary sweeper will be reassigned as secondary sweeper. The new Schwarze sweeper is advertised to be 70 percent quieter than the other brands in its class and in its primary role will sweep approximately 4,700 miles of curb each year. Considering age, parts availability, and maintenance history, it is no longer cost-effective to continue operating this vehicle. Staff recommends replacement and has spent considerable time researching replacement sweepers to find the best choice for the City. Per Lodi Municipal Code §3.20.045, State and Local Agency Contracts, the bidding process may be waived when it is advantageous for the City, with appropriate approval by City Manager and City Council, to use contracts that have been awarded by other California public agencies, provided that their award was in APPROVED: Steve Schwabauer Stephen Schwabauer, City Manager \\pwadc02\msc$\GROUP\ADMIN\Council\2022\07202022\Sweeper\CCSweeper doc 7/6/22 Adopt Resolution Authorizing City Manager to Waiver Bid Process and Approve Purchase of Schwarze Model A7 Tornado Regenerative Air Sweeper from Municipal Maintenance Equipment, Inc., of Sacramento ($332,470) and Appropriate Funds ($166,235) July 20, 2022 Page 2 compliance with their formally -adopted bidding or negotiation procedures. Staff recommends purchase of the Schwarze Model A7 Tornado Regenerative Air Sweeper (Exhibit B) utilizing the Sourcewell Contract No. 093021-SWZ. The City has used the contract process to purchase vehicles in the past with excellent pricing and a more rapid delivery schedule. Staff recommends adopting a resolution authorizing City Manager to waive bid process and approve purchase of Schwarze Model A7 Tornado Regenerative Air Sweeper from Municipal Maintenance Equipment, Inc., of Sacramento, in the amount of $332,470, and appropriating funds in the amount of $166,235. FISCAL IMPACT: Replacement of Vehicle No. 04-105 will ensure the City meets our regulatory requirements, save maintenance and repair costs, and increase productivity due to reduced downtime associated with repairs and waiting for parts. FUNDING AVAILABLE: Measure K (30399000.77040) $166,235 Requested appropriation Storm (53199000.77040) $166,235 TOTAL: $332,470 Andrew Keys Andrew Keys Deputy City Manager/Internal Services Director CILLU-0 Charles E. Swimley, Jr. Public Works Director Prepared by Andrew Richle, Utilities Superintendent CES/AR/tw Attachments \\pwadc02\msc$\GROUP W DM I N\Cou ncil\2022\07202022\Sweeper\CCSweeper. doc 7/6/22 d�. WIN MAW G ani CNG CSLB #980409 DIR1000004282 www.source-murce-mme.com IKE Toll Free 1-888-484-9968 May 19, 2022 City of Lodi 1331 S. Ham Lane Lodi, CA 95242 Attention: Andrew Richle, Utilities Superintendent Tel: 209-333-6740 andrew@lodi.gov We are pleased to provide the enclosed contract pricing sheet off the Sourcewell Contract No. 093021-SWZ for the Schwarze Model A7 Tornado Sweeper mounted on a new 2022 Freightliner M2 truck chassis for your review. Summary: Complete Unit per attached Sourcewell price sheet Price F.O.B. Lodi, CA $307,121.00 8.25% Estimated Sales Tax 25,337.48 CA Tire Fee 10.50 Total $332,468.98 • City's Purchase Order to be prepared and sent directly to Schwarze Industries Inc. 1055 Jordan Road, Huntsville, AL 35811 M.J. Dubois (410) 924-1004 sourcewell@schwarze.com • Municipal Maintenance Equipment, Inc. is the local dealer and will provide on-site training, warranty support, an.d future service for the Schwarze products. • Pricing includes delivery and on-site training. Normal delivery 150-210 days A.R.O., depending on chassis availability. Due to California emissions requirements, special permits may be required on engines. MME cannot provide these permits and we recommend you contact your local Air Resources Management District for the specific requirements. 19 Sales tax applicable at time of delivery will be shown on invoice. ® Terms per Sourcewell Program. Quote valid for 15 days. Thank you for your interest in this fine product. Should you have any questions or need additional information, please let us know. We look forward to being of service. Sincerely, Municipal Maintenance Equipment, Inc. James Wheeler, General Manager Enclosure 4634 Mayhew Road 4750 Caterpillar Road, #D 13922 Gracebee Avenue Sacramento, CA 95827 Redding, CA 96003 Norwalk, CA 90650 Office: 916-922-1101 Office: 530-243-4856 Office: 714-528-8770 Fax: 916-922-1034 Fax: 530-243-1447 Fax: 714-528-8744 1930W. Winton Avenue, #1 Hayward, CA 94545 Office: 510-670-0230 Fax: 510-670-9003 05/19/2022 `►, rn+ausrrrr�s NEW A7 TORNADO SWEEPER UNIT - SOURCEWELL CONTRACT NO 093021-SWZ Customer: CITY OF LODI Location_ CALTFORNTA Description Amount Schwarze Model A7 Tornado TIER IV Street Sweeper 130 HP Cummins Auxiliary engine unit with all standard equipment 2022 Freightliner Model M2 chassis 164", 200HP, Dual Steer, 33,000GVWR *Special Order Chassis Body mounting on chassis Standard sweeping head with rubber blast orifice Sweep head deluge Dual gutter brooms with Power Tilt Gutter broom GEO dual Gutter broom, in -cab down pressure Standby, Full with throttle ramp Variable speed gutter brooms 10 Point remote grease manifold Three camera system Alarm, smart backup Water tank capacity shall not be less than 250 gallons and be constructed of polyethylene for strength and corrosion resistance Water tank sight gauge side of tank Water tank low level alarm & indicator Front mounted spray bar Hopper mounted spray bar with 4 nozzles Page 1 of 3 Description Amount Additional 100 gallon rear water tank Auto drop down screens Hopper drain 6" stainless steel Hopper sound suppression Hopper dump assist shaker Hopper deluge conical spray Load weight alarm & indicator Hopper up alarm & indicator Hopper auxiliary engine screen cover Hopper door open indicator Hopper dump switches exterior, both sides High Strength Stainless Steel Hopper with Lifetime Warranty Hydraulic filter restriction alarm and indicator in -cab Low hydraulic level indicator In -Cab Air filter restriction indicator Dual Rear LED strobe lights with guard Arrow board, traffic guide, LED Four floodlights, LED Bar light, cab with guard conventional LED 16" Paint, Standard Decal kit 12" Parabolic mirror set Air filter restriction indicator in chassis Page 2 of 3 Description Amount Two LED grill lights mounted on Freightliner chassis Screen over water fill to eliminate dirt and debris getting into water system Two years / 2400 hours warranty on sweeper Local dealer pre -delivery inspection Freight TOTAL PRICE OFFERED TO SOURCEWELL MEMBER $307,121.00 Sales Tax - 8.25% $25,337.48 California Tire Fee $10.50 TOTAL PRICE OFFERED TO SOURCEWELL MEMBER INCLUDING TAX $332,468.98 Vendor/Contract Holder: Contact: M.J. DuBois SCHWARZE INDUSTRIES 1055 JORDAN ROAD Email: SOURCEWELLgSCHWARZE.COM Page 3 of 3 HUNTSVILLE, AL 35811 Phone: 410-924-1004 RESOLUTION NO. 2022-169 A RESOLUTION OF THE LODI CITY COUNCIL AUTHORIZING THE CITY MANAGER TO WAIVE THE BID PROCESS AND PURCHASE ONE SCHWARZE MODEL A7 TORNADO REGENERATIVE AIR SWEEPER FROM MUNICIPAL MAINTENANCE EQUIPMENT, INC., OF SACRAMENTO, UTILIZING THE COMPETITIVELY -BID SOURCEWELL CONTRACT NO. 093021-SWZ; AND FURTHER APPROPRIATING FUNDS WHEREAS, the City removes small collections of litter, debris, and fine metal particles left on roadways, which can make their way into local waterways. The Municipal Utilities Services is responsible for cleaning 360 miles of curb, 16 miles of alleys, 19 parking lots, and removing approximately 1,475 tons of debris and 4,500 cubic yards of leaves during leaf season. The Municipal Utilities Services Division is in need of replacing Vehicle No. 04-105, a 2005 Elgin Street Sweeper, which has exceeded its useful life; and WHEREAS, per Lodi Municipal Code §3.20.045, State and Local Agency Contracts, the bidding process may be waived when it is advantageous for the City, with appropriate approval by City Manager and City Council, to use contracts that have been awarded by other California public agencies, provided that their award was in compliance with their formally -adopted bidding or negotiation procedures; and WHEREAS, staff recommends that the City Council authorize the City Manager to waive the bid process and purchase one Schwarze Model A7 Tornado Regenerative Air Sweeper from Municipal Maintenance Equipment, Inc., of Sacramento, in the amount of $332,470, utilizing the competitively -bid Sourcewell Contract No. 093021-SWZ to replace Vehicle No. 04-105; and WHEREAS, staff further recommends appropriation of funds in the amount of $166,235 from Storm (53199000.77040). NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby authorize the City Manager to waive the bid process and purchase one Schwarze Model A7 Tornado Regenerative Air Sweeper from Municipal Maintenance Equipment, Inc., of Sacramento, California, in the amount of $332,470, utilizing the competitively -bid Sourcewell Contract No. 093021-SWZ, to replace Vehicle No. 04-105; and BE IT FURTHER RESOLVED that Lodi City Council does hereby authorize appropriation of funds in the amount of $166,235 as set forth above; and BE IT FURTHER RESOLVED, pursuant to Section 6.3q of the City Council Protocol Manual (adopted 11/6/19, Resolution No 2019-223), the City Attorney is hereby authorized to make minor revisions to the above -referenced document(s) that do not alter the compensation or term, and to make clerical corrections as necessary. Dated: July 20, 2022 --------------------- ____________________ I hereby certify that Resolution No. 2022-169 was passed and adopted by the City Council of the City of Lodi in a regular meeting held July 20, 2022 by the following vote: AYES: COUNCIL MEMBERS — Khan, Kuehne, Nakanishi, and Mayor Chandler NOES: COUNCIL MEMBERS — None ABSENT: COUNCIL MEMBERS — Hothi ABSTAIN: COUNCIL MEMBERS — None OLIVIA NASHED City Clerk 2022-169