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Home My WebLink AboutAgenda Report - July 20, 2022 C-05CITY OF y CALIFORNIA COUNCIL COMMUNICATION AGENDA ITEM C05 AGENDA TITLE: Adopt Resolution Authorizing City Manager to Waive the Bid Process and Purchase One Vac -Con Combination Jet/Vacuum Sewer Cleaner, Mounted on a Freightliner Truck Chassis, from Municipal Maintenance Equipment, Inc., of Sacramento, Utilizing the Competitively Bid Sourcewell Contract No. 101221 -VAC ($620,310) MEETING DATE: PREPARED BY: July 20, 2022 Public Works Director RECOMMENDED ACTION: Adopt resolution authorizing City Manager to waive the bid process and purchase one Vac -Con combination jet/vacuum sewer cleaner, mounted on a Freightliner truck chassis, from Municipal Maintenance Equipment, Inc., of Sacramento, utilizing the competitively bid Sourcewell contract No. 101221 -VAC, in the amount of $620,310. BACKGROUND INFORMATION: Unit No. 44-037, a 2011 Vac -Con, combination jet/vacuum sewer cleaner (Exhibit A), has exceeded the life expectancy for this type of equipment. Staff was originally targeting replacement in FY 2023/24, however, due to long lead times (1 -year) and anticipated price increases due to material and labor shortages, staff recommends initiating this purchase now. If approved, the new Vac -Con will be placed in first-line operation and the current first line Vac -Con (purchased in 2015) will be moved to secondary service. The City has seen a steady growth to infrastructure. Since 2003, the collection system (sanitary sewer) has seen an increase of 10 percent. Utilizing these highly specialized vehicles, City crews have been able to clean an average of 40 miles of sewer lines, or 20 percent, of the wastewater system per year. This level of maintenance activity has resulted in an extremely low public Sanitary Sewer Overflow (SSO) rate of 1.9 SSO's per 100 miles of wastewater pipe. This metric is monitored by State regulators. Collection systems are frequently challenged with increasing State and Federal regulations. Regular sewer line cleaning has been proven to be one of the most effective practices in maintaining a reliable and regulatory -compliant wastewater conveyance system. Line cleaning is the best way to eliminate blockages and reduce SSO's that could lead to expensive cleanups and or fines. Per Lodi Municipal Code Section 3.20.045, State and Local Agency Contracts, the bidding process may be waived when it is advantageous for the City, with appropriate approval by the City Manager and City Council, to use contracts that have been awarded by other California public agencies, provided that their award was in compliance with their formally -adopted bidding or negotiation procedures. Staff recommends waiving the bid process and purchasing one Vac -Con combination jet/vacuum sewer cleaner, mounted on a Freightliner truck chassis, from Municipal Maintenance Equipment, Inc., of Sacramento, utilizing the competitively bid Sourcewell Contract No. 101221 -VAC , in the amount of $620,310. APPROVED: Steve Schwabauer Stephen Schwabauer, City Manager \Npwadc02\msc$\GROUP\ADMIN\Council\2022\07202022\Vaccon\CCVacCon doc 7/6/2022 Adopt Resolution Authorizing City Manager to Waive the Bid Process and Purchase One Vac -Con Combination JetNacuum Sewer Cleaner, Mounted on a Freightliner Truck Chassis, from Municipal Maintenance Equipment, Inc., of Sacramento, Utilizing the Competitively Bid Sourcewell Contract No 101221 -VAC ($620,310) July 20, 2022 Page 2 FISCAL IMPACT: Replacing 44-037 will increase reliability and help maintain the sewer system while reducing Sanitary Sewer Overflows and preserving public health. It will also reduce maintenance and repair costs. The budgeted purchase does not impact the General Fund and will assist the Municipal Utility Services Division in its continuing efforts to maintain the City of Lodi's infrastructure. FUNDING AVAILABLE: Wastewater Capitol (53199000.77040). Andrew Keys Andrew Keys Deputy City Manager/Internal Services Director Charles E. Swimley, Jr. Public Works Director Prepared by Andrew Richle, Utilities Superintendent CES/AR/tw Attachments \\pwadc02\msc$\GROUP\ADMIN\Council\2022\07202022\Vaccon\CCVacCon doc 7/6/2022 MUNICIPAL MAINTENANCE EQUIPMENT May 31, 2022 City of Lodi 1331 S. Ham Lane Lodi, CA 95242 CSLB #980409 DIR 1000004282 www.source-mme.com Toll Free 1-888-484-9968 Attention: Andrew Richle, Utilities Superintendent Tel: 209-269-4927 arichle@lodi.gov We are pleased to provide the enclosed contract pricing sheet off the Sourcewell Contract No. 101221 -VAC, for the Vac -Con VTAQD312HE/1300 Titan mounted on a new Special Order Freightliner 114SD 6x4 truck chassis for your review. Summary: Complete Unit per attached Sourcewell price sheet Price F.O.B. Lodi, CA 8.25% Estimated Sales Tax CA Tire Fee Total • City's Purchase Order to be prepared and sent directly to Vac -con, Inc. 969 Hall Park Drive, Green Cove Springs, FL 32043 M.J. Dubois (410) 924-1004 mjdubois@ducollc.com • Pricing includes delivery and on-site training. • Normal delivery 210-270 days A.R.O., depending on chassis availability. • Sales tax applicable at time of delivery will be shown on invoice. • Terms per Sourcewell Program. • Quotation valid for 15 days. $573,018.00 47,273.99 17.50 $620,309.49 Thank you for your interest in this fine product. Should you have any questions or need additional information, please let us know. We look forward to being of service. Sin erelyl- me Wheeler, Gen I Manager Enclosure 4634 Mayhew Road 4750 Caterpillar Road, #D 13922 Gracebee Avenue Sacramento, CA 95827 Redding, CA 96003 Norwalk, CA 90650 Office: 916-922-1101 Office: 530-243-4856 Office: 714-528-8770 Fax: 916-922-1034 Fax: 530-243-1447 Fax: 714-528-8744 1930 W. Winton Avenue, #1 Hayward, CA 94545 Office: 510-670-0230 Fax: 510-670-9003 05/25/2022 NEW SOURCEWELL TITAN COMBINATION JETNACUUM SEWER CLEANER SOURCEWELL CONTRACT: 101221 -VAC Customer: CITY OF LODI Shinning: CALIFORNIA Requirement Specification Combination jet/vacuum sewer cleaner with all standard equipment TAQD312HE/1300 (TITAN PACKAGE) Upgrade Model to Titan G2 VT312E/1300 Freightliner model 114SD 6 x 4, 66,000 GVWR chassis with a 370 HP engine, 3000 RDS Allison automatic transmission, California CARB Only *Special Order Chassis Body mounting on Chassis Titan Package Including all standard equipment AQD Fan drive for Titan 10' Aluminum telescoping boom with pendant control station Front mounted articulating to driver's side hose reel, 800' x 1" capacity 25' aluminum intake hose (1 - 3', 2-5', 1-6' and 1-6.5' catch basin nozzle) with locking quick clamps Sealed and locking tool boxes Zink, PPG paint - line on process, "aircraft -grade" primer 12 month standard warranty on module 5# fire extinguisher Set of triangles 5 year centrifugal compressor (fans) warranty 2 year water pump warranty Page 1 of 4 Requirement Specification 5 year water pump drive warranty 1000' x 3/4 " Jet rodder hose 50 GPM @ 3000 PSI Giant water pump system with a GM 5.7 Gas 140 HP engine with auxiliary engine hydraulics Dump high option Rear door drain valve flush out connection Rear splash shield Stainless steel ball on debris body level indicator 1/4" Turn ball valve 50' Capacity retractable hand gun hose reel Debris body "Power Flush" system, 8 jets Hydro -X Package Variable flow valve Water pump remote oil drain Auxiliary engine remote oil drain Centrifugal compressor quiet silencer Two cone storage racks Remote boom grease zerk assembly Remote debris tank grease assembly LED 4 Strobes - (2) front bumper, (2) rear bumper LED Arrow board LED Boom mounted flood lights with limb guard LED Flood light - level wind guide with limb guards LED Midbody flood lights with guards LED Rear mounted flood lights with limb guards Page 2 of 4 -Requirement S ecification Two LED Rear strobe with limb guard Midbody LED strobes Two Mirror mounted LED strobe lights with limb guards Curbside camera placement Driver's side camera placement Low water alarm with light Wireless remote control Behind cab boom support included in base model Lazy Susan pipe rack included in base price PRO Reel 850'x 1" capacity hose reel includes canbus controls, 12VDC auxiliary hydraulic pump, front and rear cameras, electric ball valve for water system Remote transfer case engagement 3/4" x 25" Length leader hose Two 35" x 14" x 14" Aluminum side mounted tool box Paint Module: Elite White Reflective striping: Black Paint chassis hood flat black Chassis operators manual Remote chassis engine start switch Two standard ENZ nozzles, one sanitary (egg) and one Chisel point penetrator ICC lighting Local dealer pre delivery and inspection On site customer training Delivery to customer facility Additional Discount Offered By Local Dealer Page 3 of 4 Requirement S ecification TOTAL PRICE OFFERED TO SOURCEWELL MEMBER $573,018.00 SALES TAX - 8.25% $47,273.99 California Tire Fee $17.50 TOTAL PRICE OFFERED TO SOURCEWELL MEMBER INCLUDING TAX $620,309.49 Delivery is Days after receipt of order. SOURCEWELL CONTRACT NO 101221 -VAC VENDOR/CONTRACT HOLDER: VAC -CON, INC. 969 HALL PARK RD GREEN COVE SPRINGS, FL 32043 CONTACT: M.J. DUBOIS EMAIL MJDUBOIS@DUCOLLC.COM PHONE: 410-924-1004 ' Page 4 of 4 RESOLUTION NO. 2022-168 A RESOLUTION OF THE LODI CITY COUNCIL AUTHORIZING THE CITY MANAGER TO WAIVE THE BID PROCESS AND PURCHASE ONE VAC -CON COMBINATION JET/VACUUM SEWER CLEANER, MOUNTED ON A FREIGHTLINER TRUCK CHASSIS, FROM MUNICIPAL MAINTENANCE EQUIPMENT, INC., OF SACRAMENTO, UTILIZING THE COMPETITIVELY -BID SOURCEWELL CONTRACT NO. 101221 -VAC WHEREAS, sewer line cleaning continues to be one of the most critical best management practices in maintaining a healthy infrastructure; and WHEREAS, in addition to meeting all compliance standards, the City's collection system has seen an increase of 10 percent; and WHEREAS, per Lodi Municipal Code §3.20.045, State and Local Agency Contracts, the bidding process may be waived when it is advantageous for the City, with appropriate approval by City Manager and City Council, to use contracts that have been awarded by other California public agencies, provided that their award was in compliance with their formally -adopted bidding or negotiation procedures; and WHEREAS, staff recommends that the City Council authorize the City Manager to waive the bid process and purchase one Vac -Con combination jet/vacuum sewer cleaner, mounted on a Freightliner truck chassis, from Municipal Maintenance Equipment, Inc., of Sacramento, in the amount of $620,310, utilizing the competitively -bid Sourcewell Contract No. 101221 -VAC. NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby authorize the City Manager to waive the formal bidding process; and BE IT FURTHER RESOLVED that Lodi City Council does hereby authorize the City Manager to purchase one Vac -Con combination jet/vacuum sewer cleaner, mounted on a Freightliner truck chassis, from Municipal Maintenance Equipment, Inc., of Sacramento, California, in the amount of $620,310, utilizing the competitively -bid Sourcewell Contract No. 101221 -VAC; and BE IT FURTHER RESOLVED, pursuant to Section 6.3q of the City Council Protocol Manual (Res. No. 2019-223), the City Attorney is hereby authorized to make minor revisions to the above -referenced document(s) that do not alter the compensation or term, and to make clerical corrections as necessary. Dated: July 20, 2022 I hereby certify that Resolution No. 2022-168 was passed and adopted by the City Council of the City of Lodi in a regular meeting held July 20, 2022 by the following vote: AYES: COUNCIL MEMBERS — Khan, Kuehne, Nakanishi, and Mayor Chandler NOES: COUNCIL MEMBERS — None ABSENT: COUNCIL MEMBERS — Hothi ABSTAIN: COUNCIL MEMBERS — None OLIVIA NASHED City Clerk 2022-168