HomeMy WebLinkAboutAgenda Report - June 1, 2022 C-10CITY OF
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AGENDA ITEM OIIIII'l o
COUNCIL COMMUNICATION
AGENDA TITLE: Adopt Resolution Updating Previous Resolution to Add the Position of Public Information
Officer to the Response Personnel List to Receive Portal -to -Portal Reimbursement for the
Office of Emergency Services Mutual Aid
MEETING DATE: June 1, 2022
PREPARED BY: Fire Chief
RECOMMENDED ACTION: Adopt Resolution updating previous resolution to add the position of Public
Information Officer to the response personnel list to receive portal-to-portal
reimbursement for the Office of Emergency Services Mutual Aid
BACKGROUND INFORMATION: The California Office of Emergency Services (Cal IDES) serves as the
broker between local government fire departments and the requesting
State and Federal agencies for mutual aid responses. Financial
reimbursement for the local government fire department's mutual aid responses are set forth in the 2020
California Fire Assistance Agreement (CFAA). The 2020 CFAA requires participating fire departments to have a
Memorandum of Understanding (MOU) on file internally that describes the wages and benefits of all employee
classifications that will respond to a mutual aid incident. The Lodi Fire Department has an MOU on file for its
respective labor groups. Additionally, agencies are required to have resolutions on file that states that fire
department personnel are paid for all hours, commonly referred to as portal-to-portal, and that our reimbursement
procedures are in accordance to the 2020 CFAA. Adoption of this resolution will ensure our ability to recover
costs related to mutual aid responses.
With increasing frequency, the State of California Fire Department, known as Cal Fire, and the U.S. Forest
Service continue to depend on local government resources to assist with large-scale wildland fires. Additionally,
as California's growing population continues to expand into the wildland areas, urban interface fire activity is
expected to increase in frequency and severity.
Adding the City's Public Information Officer (1310) to the list of available personnel to be deployed would create
opportunities for the PIO to gain work experience which in turn would improve skills and knowledge for the city, create
a professional network of Public Information Officers throughout the State, and be a resource benefit for the City in
the event of large scale incidents.
FISCAL IMPACT: Portal-to-portal payment under the CFAA fully compensates the City for
the cost of providing resources while crews are deployed.
APPROVED: Steve Schwabauer
Stephen Schwabauer, City Manager
FUNDING AVAILABLE. Compensation associated to the CFAA for out -of -county mutual aid
responses are credited to the Strike Team Operations (10041100).
Andrew Keys
Andrew Keys
Deputy City Manager/Internal Services Director
4 -AA
Ken Johnson
Fire Chief
Signature: Q r xzgbj Signature:
Email: akeys@lodi.gov Email: sschwabauer@lodi.gov
RESOLUTION NO. 2022-141
A RESOLUTION OF THE CITY OF LODI IDENTIFYING THE TERMS AND
CONDITIONS FOR FIRE DEPARTMENT RESPONSE AWAY FROM THEIR
OFFICIAL DUTY STATION AND ASSIGNED TO AN EMERGENCY INCIDENT
WHEREAS, it is the City's desire to provide fair and legal payment to all its employees
for time worked; and
WHEREAS, the City has in its employ Fire Department response personnel, including
Fire Chief, Division Chief, Battalion Chiefs, Fire Captains, Engineers, Firefighters, and the
Public Information Officer; and
WHEREAS, the City compensates its Fire Department response personnel portal to
portal while in the course of their employment and away from their official duty station and
assigned to an emergency incident, in support of an emergency incident, or pre -positioned for
emergency response; and
WHEREAS, the City will compensate its employees overtime in accordance with their
current and applicable Memorandum of Understanding while in the course of their employment
and away from their official duty station and assigned to an emergency incident, in support of
an emergency incident, or pre -positioned for emergency response.
NOW, THEREFORE, BE IT RESOLVED by the Lodi City Council that:
City Fire Department response personnel shall be compensated according to
their current and applicable Memorandum of Understanding (MOU), or other
directive that identifies personnel compensation in the workplace, for such
personnel.
2. The City through its Fire Department will maintain a current salary schedule for
all personnel covered by this Resolution.
3. Personnel will be compensated (portal to portal) beginning at the time of
dispatch to the return to jurisdiction when equipment and personnel are in
service and available for agency response.
4. The City of Lodi's reimbursement procedures for emergency services mutual aid
are in accordance with the 2020 California Fire Assistance Agreement.
5, Fire Department response personnel include: Fire Chief, Division Chief,
Battalion Chiefs, Fire Captains, Engineers, Firefighters, and the Public
Information Officer.
BE IT FURTHER RESOLVED, pursuant to Section 6.3q of the City Council Protocol
Manual (Res. No. 2019-223), the City Attorney is hereby authorized to make minor revisions to
the above -referenced document(s) that do not alter the compensation or term, and to make
clerical corrections as necessary.
Dated: June 1, 2022
I hereby certify that Resolution No. 2022-141 was passed and adopted by the Lodi City
Council in a regular meeting held June 1, 2022, by the following vote:
AYES: COUNCIL MEMBERS — Hothi, Khan, and Kuehne
NOES: COUNCIL MEMBERS — None
ABSENT: COUNCIL MEMBERS — Nakanishi and Mayor Chandler
ABSTAIN: COUNCIL MEMBERS — None
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OLIVIA NASHED
City Clerk
2022-141