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HomeMy WebLinkAboutAgenda Report - June 1, 2022 C-09CITY OF l Z!O CALIFORNIA COUNCIL COMMUNICATION AGENDA ITEM AGENDA TITLE: Adopt Resolution Authorizing City Manager to Execute Confirmation 0250 Under the Support Services Program Agreement with Northern California Power Agency (NCPA) and Task Order ESG-NCPA-LOD103 with NCPA and the Southern California Public Power Authority (SCPPA) for Keep Your Cool Commercial Refrigeration Program ($52,830) MEETING DATE: June 1, 2022 PREPARED BY: Business Development Manager RECOMMENDED ACTION: Adopt a resolution authorizing the City Manager to execute Confirmation 0250 under the Support Services Program Agreement with Northern California Power Agency (NCPA) and Task Order ESG-NCPA-LOD103 with NCPA and the Southern California Public Power Authority (SCPPA) for the Keep Your Cool Commercial Refrigeration Program in an amount not -to -exceed $52,830. BACKGROUND INFORMATION: Lodi Electric Utility (LEU) seeks to continue its energy efficiency program offerings to commercial customers by implementing a turnkey direct install program of refrigeration equipment upgrades. Recognizing the potential for joint action purchasing as a mechanism to improve efficiencies and/or gain better economies of scale, LEU joined with other NCPA and SCPPA members in a shared services arrangement under which LEU may utilize pre -approved vendors and contracts for services. Authorized by Resolution 2016-162, shared services are voluntary, and are executed by a Confirmation under the Support Services Program Agreement (SSPA) for specific services. Resolution 2016-162 appointed the City Manager, Electric Utility Director, together with the City Attorney as designated representatives under the SSPA and authorized the delegated authorities for amounts not to exceed $20,000 and $15,000, respectively. The amount of this request exceeds the authorization of Resolution 2016-162 and therefore requires City Council approval. The proposed Keep Your Cool Commercial Refrigeration Program includes $50,000 in direct install upgrades and $2,830 in administrative program costs. The specific vendor to be used through the SSPA and Task Order is Efficiency Services Group, LLC (ESG). The services will be provided by ESG's subcontractor, Redwood Energy Services. ESG and Redwood Energy Services will develop program materials, identify and schedule customers, purchase equipment upgrades, APPROVED: Steve Schwabauer Stephen Schwabauer, City Manager Adopt a resolution authorizing the City Manager to execute Confirmation 0250 under the Support Services Program Agreement with Northern California Power Agency (NCPA) and Task Order ESG-NCPA-LOD103 with NCPA and the Southern California Public Power Authority (SCPPA) for the Keep Your Cool Commercial Refrigeration Program in an amount not -to -exceed $52,830. administer quality assurance, estimate energy savings for regulatory purposes, and prepare all necessary reporting. The proposed services will run through June 2023, FISCAL IMPACT: Not to exceed $52,830, including administrative fees. FUNDING AVAILABLE: Funding is available in Account No: 50465100-72920 Andrew Keys Andrew Keys Deputy City Manager/Internal Services Director Astrida Trupovnieks Business Development Manager Signature: Om'&� %(� Signature: Email: akeys@lodi.gov Email: sschwabauer@lodi.gov CONFIRMATION UNDER THE NCPA SUPPORT SERVICES PROGRAM AGREEMENT 1. This is a Confirmation pursuant to the Support Services Program Agreement and subject to the terms and conditions of that agreement, except as expressly provided in this Confirmation. All capitalized terms have the meaning given to them in the Support Services Program Agreement. 2. The Participating Member for this Confirmation is the CITY OF LODI in the amount of not -to -exceed $50,000 for the Efficiency Services Group, LLC services described in paragraph 3. 3. CITY OF LODI requests the following described Support Services in the dollar amount specified above, as follows: Efficiency Services Group, LLC (ESG) shall provide its "Keep Your Cool' Commercial Refrigeration Program as designed to meet the goals and objectives of the City of Lodi/Lodi Electric Utility to help commercial business owners save a significant amount of energy. The Program includes Customer Recruitment, Program Materials Development, Site Audit Report, Project Logistics, Retrofit Installations, Quality Assurance/Quality Control, Program Metrics and Measures, Budget Tracking and Invoicing, Contractor Management, and related Tasks, as specifically outlined in its proposal dated for reference March 9, 2022, copy attached. The services shall be provided in FY 2022 and FY2023. Pursuant to the Shared Services Agreement between NCPA and the Southern California Public Power Authority (SCPPA), NCPA agrees to provide the support services in accordance with the Goods and Services Agreement between Southern California Public Power Authority and Efficiency Services Group, LLC dated July 19, 2018, as amended, and the Task Order ESG-NCPA- LODI03 executed among ESG, SCPPA, NCPA, and CITY OF LODI for these services. 4. The Participating Member executing this Confirmation agrees to pay for the Support Services in the not to exceed amount specified in paragraph 2, above; plus, the Administrative Cost of not -to -exceed $2,830 ($685 to develop the Confirmation and first month of administration plus $165 per month for each additional month administrative costs are actually incurred), in accordance with the provisions of the Support Services Program Agreement. The total amount expended under this Confirmation will not exceed $52,830. 5. A Security Account deposit is not required for this Confirmation. Date: Participating Member: Date: CITY OF LODI NORTHERN CALIFORNIA POWER AGENCY By its Designated Representatives: By: Randy S. Howard, General Manager Stephen Schwabauer, City Manager ES-AGY-2016-001 Confirmation No. 0250 And Attest: Janice D. Magdich, City Attorney Cary A. Padgett, Assistant Secretary to Commission �" Attest: Approved as to form: By: By: Olivia Nashed, City Clerk Jane E. Luckhardt, NCPA General Counsel ES-AGY-2016-001 Confirmation No. 0250 Efficiency SERVICES GROUP 5625 NE Elam Young Parkway, Suite 100 Hillsboro, OR 97124 (888) 883-9879 Toll -Free (503) 718-3733 Phone (503) 344-6942 Fax KEEP YOUR COOL PROGRAM SCOPE OF WORK The goal of the Keep Your Cool Commercial Refrigeration (KYC) Program is to help commercial business owners save a significant amount of energy through the installation of targeted, best practice measures that are low-risk and high return. Combined with additional benefits such as job creation/retention, increased awareness of energy efficiency in the commercial market sector, and driving sustainability through equipment upgrades, the program is well positioned to meet the goals of the Lodi Electric Utility (LEU). Budget Tracking and Invoicing Project costs billed to NCPA for LEU will be tracked on a monthly and program -to -date basis. ESG will maintain a budget tracker which compares the program -to -date expenses to the total budget to ensure the work order funds are not exceeded under this Agreement. Monthly invoices will be submitted to NCPA and LEU for completed projects. Invoices will associate all project costs with a specific customer sites and measures installed. Contractor Management ESG will be responsible for the quality of work of all contractors utilized under this Agreement. NCPA and LEU's main point of contact will be ESG under this Agreement. The installing contractor for this program is Redwood Energy Services. Program Materials Development ESG will work with LEU to develop program materials and determine other program collateral to be left with customers and create program templates (such as a letter introducing the program). Customer Recruitment ,3/qJ20)_4 ESG and KYC program installing contractor are responsible for identifying, enlisting and scheduling retrofit installations for LEU customers. The KYC Program's customer recruitment strategy is multi -faceted and may include: 1.) an introduction letter; 2.) a postcard campaign to further alert prospects; 3.) site visits from program auditors following leads generated by direct mail or the website; and 4.) systematic cold -calls by program auditors. Making sure that every customer has multiple interactions with the program is the key to avoiding lost opportunities. Site Audit Report Customers who express interest in the program will receive a site audit by a program auditor. The auditor will inspect existing refrigeration equipment at their facility for energy upgrade opportunities. The location of each piece of equipment will be labeled with a unique program tracking number (typically a door tag, each with a unique number) and any future work done to that equipment will include a reference to that tracking number. Digital photographs may be taken to record the specifications and/or the condition of the equipment, whether or not it is to be retrofitted. The program auditor will record their findings and prepare a proposal for the customer. The proposal will detail all recommended energy efficient measures, the energy and monetary savings estimates and the incentives available. The auditor will submit the signed proposal and documentation to program administrator. Auditors will follow up with customers who require extra time to decide, have additional questions or must meet requirements specific to their business (e.g. corporate approval). Project Logistics Once a customer signs the required participation paperwork, program administration will take responsibility for coordinating successful project delivery. This includes purchasing required material for the project, as well as reserving funds in the budget to avoid oversubscription for a given work order issued under this Agreement. Retrofit Installations An appointment for the project installation work will be scheduled with the customer. Installers will arrive at the scheduled time, greet the customer or their employee, and identify themselves as a representative of LEU and the KYC Program. Upon completion of the installations, the installer will provide the customer with an explanation of all work that was performed. When the work meets the customer's approval, they will be asked to sign a Project Completion Form. If the job cannot be completed on that day, the installer will let the customer know when they will return to complete the job. In the event a customer is not satisfied with the installation and chooses not to sign the completion 3/q IZozz — a- form, the installer will first work to rectify the customer's concerns. If immediate resolution is not possible, the installer will seek guidance from Program administration. If a resolution still cannot be achieved, ESG will determine the best course of action, which may include consultation with LEU. Quality Assurance / Quality Control All materials installed under this Agreement are new and sourced from the best-known suppliers. ESG will provide data sheets for all products installed in the KYC Program upon request. A key component to validating energy savings and customer satisfaction is performing Quality Control (QC) verifications. One hundred percent of the projects that are completed under this Agreement will receive a post -installation site visit. These QC post -installation visits are not intended to replace work performed by official EM&V, which LEU may choose to perform at a later time. Instead, these QC site visits are intended to provide a high level of confidence and assurance in the accuracy of reported measures, savings and customer satisfaction. During the QC field visits, ESG staff will verify the following: • All measures reported and invoiced by the installer are accounted for in the building and that the measures are installed and working properly. m In the event a discrepancy or improper installation is identified, ESG will follow up with the installing contractor and ensure the work is rectified. • ESG will interview the customer and reinforce to the customer that LEU is providing this program to help manage their energy costs and wants to assure that the customer's participation and experience in the program was a positive one. A If the customer indicates dissatisfaction with any aspect of the program, ESG will report it to the installing contractor and ensure that any issues are addressed to the customer's satisfaction. Program Metrics The measures installed, date of installation, and estimated energy savings and demand reduction will be tracked on an ongoing basis during this Agreement. Monthly reports will be prepared for LEU and will detail the activity for the month and for the total program -to -date in their service territory. A separate report will be prepared for LEU's fiscal year which will include all the data required to report the retrofit projects and savings in the E3 reporting tool. Measures Measures in this program fall into three categories; measures that reduce air leakage from cooled spaces, higher efficiency equipment and equipment controls. Specification sheets for any products installed through this program are available upon request. The measures in the following table are included in the program. .3/qlz07_z - . Pricing Measure ASH Controller: Coolers Cost Unit door Price Per w/QC Inspections $216.96 ASH Controller: Freezers door $338.11 Auto Door Closer: Reach -In closer $167.91 Auto Door Closer: Walk -In closer $220.91 Door Gasket linear foot $11.50 Strip Curtain: Walk-in square foot $13.90 ECM Motor Controller controller $1,316.42 LED Canopy Light fixture $820.00 LED Case Light fixture $290.81 Programmable EC Motor (3/4 HP, 5.6A) motor $712.25 Programmable EC Motor (1/2 HP, 4.OA) motor $681.96 Programmable EC Motor (1/3 HP, 2.6A) motor $586.55 Programmable EC Motor (1/15 HP, 1.8A) motor $325.08 Programmable EC Motor (1/47 HP, 1.1A) motor $264.51 Programmable EC Motor (1/5 HP, 3.2A) motor $575.94 Q -Sync Motors (1/15 HP), replacing standard motor motor $325.08 Q -Sync Motors (1/15 HP), replacing EC motor motor $325.08 Q -Sync Motors (1/47 HP), replacing standard motor motor $264.51 Q -Sync Motors (1/47 HP), replacing EC motor motor $264.51 Retrofit Doors on Open Cases linear foot $377.00 Horizontal Case Lighting (T8 LEDs) lamp $29.00 Other T8 Lighting Upgrades to T8 LEDs lamp $29.00 TASK ORDER No.: ESG-NCPA-LODI03 Date: 5/1/2022 Project Description: Efficiency Services Group "Keep Your Cool" Commercial Refrigeration Direct Install Program Sponsor: Northern California Power Agency (NCPA or Agency) Participating NCPA Member: City of Lodi Consultant: Efficiency Services Group, LLC (ESG) Consultant, SCPPA, NCPA, and Participating NCPA Member ("Participating Member") identified above, agree that Consultant shall provide the Services specified herein pursuant to the terms and conditions of the Goods and Services Agreement Between Southern California Public Power Authority and Efficiency Services Group, LLC ("Agreement") dated July 19, 2018, as amended January 21, 2021, except as specifically modified herein. SCPPA and NCPA executed a Shared Services Agreement effective August 1, 2015, authorizing among other things, the purchase or acquisition of goods and services by each Party or a Party's Members where provision has been provided in contracts for the other Party and its Members to avail themselves of goods and services offered under the contract or where either Party's bidder or Consultant is willing to extend prices to the other Party and its Members. Scope of Services Consultant will provide its "Keep Your Cool" Commercial Refrigeration Program, as designed to meet the goals and objectives of the City of Lodi and Lodi Electric Utility to help commercial business owners save a significant amount of energy through the installation of targeted, best practice measures that are low-risk and high return. The Program includes Customer Recruitment, Program Materials Development, Site Audit Report, Project Logistics, Retrofit Installations, Quality Assurance/Quality Control, Program Metrics, Measures, Budget Tracking and Invoicing, Contractor Management, and related Tasks, as specifically outlined in ESG's proposal for Lodi Electric Utility, a copy of which is attached hereto as Exhibit "A" dated March 9, 2022, for reference. Compensation and Schedule The total cost for the requested Services under this Task Order shall not exceed $50,000, which shall include all fees, costs, reimbursables, and expenses, in accordance with Consultant's pricing included in Exhibit "A." This dollar amount is not a guarantee that the full amount will be paid to Consultant, but is merely a limit of potential expenditures under this Task Order. The services requested by this Task Order shall be performed starting in approximately May 2022 and continue through June 2023, based on the Purchase Order issued by NCPA to ESG. Page 1 Changes/Amendments to Agreement In accordance with Section 4 of the Agreement, entitled "Changes/Amendments," the Agreement between SCPPA and ESG is hereby amended and/or restated for purposes of this Task Order only as follows: a. The following WHEREAS clause is added to the Agreement: WHEREAS, in addition to the SCPPA members, the Northern California Power Agency ("NCPA") and its member agencies, from time to time, have a similar need for services, and where NCPA and its member agencies participate in this Agreement the term Member shall apply to each in the same manner as it applies to any SCPPA member; and b. The definition of "Participating Member" set forth in Section 1, entitled "Services to be Provided", is amended as follows: A Member, or NCPA or a NCPA member agency, who participates in any Task Order shall be referred herein as the "Participating Member." C. Section 5 of the Agreement, entitled "Payment," is hereby amended and restated for purposes of this Task Order only to read in full as follows: 5. Payment: NCPA shall pay Consultant directly for Services provided to the City of Lodi/Lodi Electric Utility under this Task Order in accordance with the terms and payment schedule contained in the applicable Task Order. Consultant shall submit invoices not more often than once a month during the term of this Task Order based on the cost for services performed and reimbursable expenses incurred prior to the invoice date. Invoices shall contain the following information: • The beginning and ending dates of the billing period; • Work performed; • The Purchase Order number authorizing the Work; • At NCPA's option, for each work item in each task, a copy of the applicable time entries or time sheets shall be submitted showing the name of the person doing the work, the hours spent by each person, a brief description of the work, and each reimbursable expense, with supporting documentation to Agency's reasonable satisfaction; and • At NCPA's option, the total number of hours of work performed under the Agreement by Consultant and each employee, agent, and subcontractor of Consultant performing work hereunder. Invoices shall be sent to: Northern California Power Agency 651 Commerce Drive Roseville, California 95678 Attn: Accounts Payable AectsPayablecr ncpa.com Page 2 NCPA shall make payments to Consultant, based on invoices received, for services satisfactorily performed, and for authorized reimbursable costs incurred. NCPA shall have sixty (60) days from the receipt of an invoice that complies with all of the requirements above to pay Consultant. d. Section 18, entitled "Department of Industrial Relations and Prevailing Wage Rates," is hereby added to the Agreement, as follows: 18. Department of Industrial Relations and Prevailing Wage Rates (a) Monitoring by DIR. The Work is subject to compliance monitoring and enforcement by the Department of Industrial Relations. (b) Registration with DIR. During the term of this Agreement, Consultant warrants that it and its subcontractors are registered with the Department of Industrial Relations and qualified to perform Work consistent with Labor Code section 1725.5. (c) Prevailing Wage Rates. In accordance with California Labor Code Section 1771, not less than the general prevailing rate of per diem wages for work of a similar character in the locality in which the Work is to be performed, and not less than the general prevailing rate of per diem wages for holiday and overtime work as provided in the California Labor Code must be paid to all workers engaged in performing the Work. In accordance with California Labor Code Section 1770 and following, the Director of Industrial Relations has determined the general prevailing wage per diem rates for the locality in which the Work is to be performed; the Agency has obtained the general prevailing rate of per diem wages and the general rate for holiday and overtime work in the locality in which the Work is to be performed for each craft, classification or type of worker needed to perform the project; and copies of the prevailing rate of per diem wages are on file at the Agency and will be made available on request. Throughout the performance of the Work, Consultant must comply with all applicable laws and regulations that apply to wages earned in performance of the Work. Consultant assumes all responsibility for such payments and shall defend, indemnify and hold the Parties harmless from any and all claims made by the State of California, the Department of Industrial Relations, any subcontractor, any worker or any other third party with regard thereto. Additionally, in accordance with the California Administrative Code, Title 8, Group 3, Article 2, Section 16000, Publication of Prevailing Wage Rates by Awarding Bodies, copies of the applicable determination of the Director can be found on the web at: http://www.dir.ca.gov/DLSR/PWD/ and may be reviewed at any time. Consultant shall provide a certified copy of its payroll, on forms to be determined by the Agency and consistent with the Labor Code, within ten (10) days of the Consultant's receipt of Agency's written request therefor. Consultant's failure to timely comply with this provision may subject the Consultant to penalties pursuant to state law. Consultant shall comply with applicable law, including Labor Code Sections 1774 and 1775. In accordance with Section 1775, Consultant shall forfeit as a penalty to Agency $200.00 for each calendar day or portion thereof, for each worker paid less than the prevailing rates as determined by the Director of Industrial Relations for such work or craft in which such worker is employed for any Work done under the Agreement by Consultant or by any subcontractor under Consultant in violation of the provisions of the Labor Code and in particular, Labor Code Sections 1770 et Page 3 seq. In addition to the penalty and pursuant to Section 1775, the difference between such prevailing wage rates and the amount paid to each worker for each calendar day or portion thereof for which each worker was paid less than the prevailing wage rate shall be paid to each worker by the Consultant. Representatives of Sponsor and Participating Members Sponsor Representative Randy S. Howard, General Manager Northern California Power Agency 651 Commerce Drive Roseville, CA 95678 Telephone: 916-781-3636 Linda Stone, Support Services Program Coordinator Linda. stun e@ncp a. co m Telephone: 916-781-4248 Participating Member Representatives: Astrida Trupovnieks City of Lodi atrupovnieks 1odi.gov [SIGNATURE PAGES FOLLOW] Page 4 IN WITNESS WHEREOF, the parties have signed this Task Order effective as of the date first written above. SOUTHERN CALIFORNIA PUBLIC POWER AUTHORITY MICHAEL S. WEBSTER Executive Director and EFFICIENCY SERVICES GROUP, LLC M. MARK GOSVENER Chief Operational Officer Approved as to Legal Form and Content: MARY BETH MARTIN General Counsel Sponsor's Acknowledgement and Agreement By signing this Task Order, NCPA agrees that it is responsible for payment to Consultant for all fees and expenses invoiced by Consultant in accordance with Section 5, above, and will be responsible for all payment obligations incurred in connection with the work performed at the direction of or on behalf of Participating NCPA Member, City of Lodi. NCPA agrees to indemnify, defend, and hold SCPPA and all SCPPA members harmless for payment for work performed at the direction of, and for the exclusive benefit of Participating NCPA Member. NORTHERN CALIFORNIA POWER AGENCY I� RANDY S. HOWARD General Manager Approved as to form: Jane E. Luckhardt, NCPA General Counsel Page 5 Participating Member's Acknowledgement and Agreement Participating NCPA Member, City of Lodi, agrees to indemnify, defend and hold harmless SCPPA, and all other members and their respective directors, officers, agents, representatives, employees, successors and assigns from and against any and all losses, injuries, costs and expenses, damages, liens, claims, or liabilities, including reasonable attorneys' fees, incurred by SCPPA in connection with the work performed for the benefit of, or on behalf of, Participating Member pursuant to the Agreement, except for the gross negligence or willful misconduct of SCPPA or such other SCPPA members, and their officers, agents, representatives or employees. CITY OF LODI Stephen Schwabauer, City Manager And Janice D. Magdich, City Attorne Attest - Is Olivia Nashed, City Clerk all Page 6 %` If G hl'b)f A Efficiency SERVICES GROUP 5625 NE Elam Young Parkway, Suite 100 Hillsboro, OR 97124 (888) 883-9879 Toll -Free (503) 718-3733 Phone (503) 344-6942 Fax KEEP YOUR COOL PROGRAM SCOPE OF WORK The goal of the Keep Your Cool Commercial Refrigeration (KYC) Program is to help commercial business owners save a significant amount of energy through the installation of targeted, best practice measures that are low-risk and high return. Combined with additional benefits such as job creation/retention, increased awareness of energy efficiency in the commercial market sector, and driving sustainability through equipment upgrades, the program is well positioned to meet the goals of the Lodi Electric Utility (LEU). Budget Tracking and Invoicing Project costs billed to NCPA for LEU will be tracked on a monthly and program -to -date basis. ESG will maintain a budget tracker which compares the program -to -date expenses to the total budget to ensure the work order funds are not exceeded under this Agreement. Monthly invoices will be submitted to NCPA and LEU for completed projects. Invoices will associate all project costs with a specific customer sites and measures installed. Contractor Management ESG will be responsible for the quality of work of all contractors utilized under this Agreement. NCPA and LEU's main point of contact will be ESG under this Agreement. The installing contractor for this program is Redwood Energy Services. Program Materials Development ESG will work with LEU to develop program materials and determine other program collateral to be left with customers and create program templates (such as a letter introducing the program). Customer Recruitment ESG and KYC program installing contractor are responsible for identifying, enlisting and scheduling retrofit installations for LEU customers. The KYC Program's customer recruitment strategy is multi -faceted and may include: 1.) an introduction letter; 2.) a postcard campaign to further alert prospects; 3.) site visits from program auditors following leads generated by direct mail or the website; and 4.) systematic cold -calls by program auditors. Making sure that every customer has multiple interactions with the program is the key to avoiding lost opportunities. Site Audit Report Customers who express interest in the program will receive a site audit by a program auditor. The auditor will inspect existing refrigeration equipment at their facility for energy upgrade opportunities. The location of each piece of equipment will be labeled with a unique program tracking number (typically a door tag, each with a unique number) and any future work done to that equipment will include a reference to that tracking number. Digital photographs may be taken to record the specifications and/or the condition of the equipment, whether or not it is to be retrofitted. The program auditor will record their findings and prepare a proposal for the customer. The proposal will detail all recommended energy efficient measures, the energy and monetary savings estimates and the incentives available. The auditor will submit the signed proposal and documentation to program administrator. Auditors will follow up with customers who require extra time to decide, have additional questions or must meet requirements specific to their business (e.g. corporate approval). Project Logistics Once a customer signs the required participation paperwork, program administration will take responsibility for coordinating successful project delivery. This includes purchasing required material for the project, as well as reserving funds in the budget to avoid oversubscription for a given work order issued under this Agreement. Retrofit Installations An appointment for the project installation work will be scheduled with the customer. Installers will arrive at the scheduled time, greet the customer or their employee, and identify themselves as a representative of LEU and the KYC Program. Upon completion of the installations, the installer will provide the customer with an explanation of all work that was performed. When the work meets the customer's approval, they will be asked to sign a Project Completion Form. If the job cannot be completed on that day, the installer will let the customer know when they will return to complete the job. In the event a customer is not satisfied with the installation and chooses not to sign the completion form, the installer will first work to rectify the customer's concerns. If immediate resolution is not possible, the installer will seek guidance from Program administration. If a resolution still cannot be achieved, ESG will determine the best course of action, which may include consultation with LEU. Quality Assurance / Quality Control All materials installed under this Agreement are new and sourced from the best-known suppliers. ESG will provide data sheets for all products installed in the KYC Program upon request. A key component to validating energy savings and customer satisfaction is performing Quality Control (QC) verifications. One hundred percent of the projects that are completed under this Agreement will receive a post -installation site visit. These QC post -installation visits are not intended to replace work performed by official EM&V, which LEU may choose to perform at a later time. Instead, these QC site visits are intended to provide a high level of confidence and assurance in the accuracy of reported measures, savings and customer satisfaction. During the QC field visits, ESG staff will verify the following: • All measures reported and invoiced by the installer are accounted for in the building and that the measures are installed and working properly. • In the event a discrepancy or improper installation is identified, ESG will follow up with the installing contractor and ensure the work is rectified. • ESG will interview the customer and reinforce to the customer that LEU is providing this program to help manage their energy costs and wants to assure that the customer's participation and experience in the program was a positive one. ■ If the customer indicates dissatisfaction with any aspect of the program, ESG will report it to the installing contractor and ensure that any issues are addressed to the customer's satisfaction. Program Metrics The measures installed, date of installation, and estimated energy savings and demand reduction will be tracked on an ongoing basis during this Agreement. Monthly reports will be prepared for LEU and will detail the activity for the month and for the total program -to -date in their service territory. A separate report will be prepared for LEU's fiscal year which will include all the data required to report the retrofit projects and savings in the E3 reporting tool. Measures Measures in this program fall into three categories; measures that reduce air leakage from cooled spaces, higher efficiency equipment and equipment controls. Specification sheets for any products installed through this program are available upon request. The measures in the following table are included in the program. 3/qJz.oz.2, -3 Pricing 39120"ZZ- - ,� ASH Controller: Coolers Cost Unit door Price Per w/QC InspectionsMeasure $216.96 ASH Controller: Freezers door $338.11 Auto Door Closer: Reach -In closer $167.91 Auto Door Closer: Walk -In closer $220.91 Door Gasket linear foot $11.50 Strip Curtain: Walk-in square foot $13.90 ECM Motor Controller controller $1,316.42 LED Canopy Light fixture fixture $820.00 $290.81 LED Case Light Programmable EC Motor (3/4 HP, 5.6A) motor $712.25 Programmable EC Motor (1/2 HP, 4.OA) motor $681.96 $586.55 Programmable EC Motor (1/3 HP, 2.6A) motor Programmable EC Motor (1/15 HP, 1.8A) motor $325.08 Programmable EC Motor (1/47 HP, 1.1A) motor $264.51 $575.94 Programmable EC Motor (1/5 HP, 3.2A) motor motor Q -Sync Motors (1/15 HP), replacing standard motor $325.08 Q -Sync Motors (1/15 HP), replacing EC motor motor $325.08 Q -Sync Motors (1/47 HP), replacing standard motor motor $264.51 Q -Sync Motors (1/47 HP), replacing EC motor motor $264.51 Retrofit Doors on Open Cases linear foot $377.00 $29.00 $29.00 Horizontal Case Lighting (T8 LEDs) lamp _F Other T8 Lighting Upgrades to T8 LEDs lamp 39120"ZZ- - ,� RESOLUTION NO. 2022-140 A RESOLUTION OF THE LODI CITY COUNCIL AUTHORIZING THE CITY MANAGER TO EXECUTE CONFIRMATION 0250 UNDER THE SUPPORT SERVICES PROGRAM AGREEMENT WITH NORTHERN CALIFORNIA POWER AGENCY (NCPA) AND TASK ORDER ESG-NCPA-LOD103 WITH NCPA AND THE SOUTHERN CALIFORNIA PUBLIC POWER AUTHORITY (SCPPA) FOR KEEP YOUR COOL COMMERCIAL REFRIGERATION PROGRAM WHEREAS, Lodi Electric Utility (LEU) seeks to continue its energy efficiency program offerings to commercial customers by implementing a turnkey direct install program of refrigeration equipment upgrades; and WHEREAS, recognizing the potential for joint action purchasing as a mechanism to improve efficiencies and/or gain better economies of scale, LEU joined with other NCPA and SCPPA members in a shared services arrangement under which LEU may utilize pre -approved vendors and contracts for services; and WHEREAS, authorized by Resolution No. 2016-162, shared services are voluntary, and are executed by a Confirmation under the Support Services Program Agreement (SSPA) for specific services; and WHEREAS, Resolution No. 2016-162 appointed the City Manager and Electric Utility Director, together with the City Attorney, as designated representatives under the SSPA and authorized the delegated authorities for amounts not to exceed $20,000 and $15,000, respectively; and WHEREAS, the amount of this request exceeds the authorization of Resolution No. 2016-162 and therefore requires City Council approval; and WHEREAS, the proposed Keep Your Cool Commercial Refrigeration Program includes $50,000 in direct install upgrades and $2,830 in administrative program costs and will run through June 2023; and WHEREAS, the specific vendor to be used through the SSPA and Task Order is Efficiency Services Group, LLC (ESG) with services to be provided by ESG's subcontractor, Redwood Energy Services. NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby authorize the City Manager to execute Confirmation 0250 under the Support Services Program Agreement with Northern California Power Agency (NCPA) and Task Order ESG-NCPA- LOD103 with NCPA and the Southern California Public Power Authority (SCPPA) for the Keep Your Cool Commercial Refrigeration Program in an amount not to exceed $52,830; and BE IT FURTHER RESOLVED, pursuant to Section 6.3q of the City Council Protocol Manual (Res. No. 2019-223), the City Attorney is hereby authorized to make minor revisions to the above -referenced document(s) that do not alter the compensation or term, and to make clerical corrections as necessary. Dated: June 1, 2022 I hereby certify that Resolution No. 2022-140 was passed and adopted by the City Council of the City of Lodi in a regular meeting held June 1, 2022 by the following votes: AYES: COUNCIL MEMBERS — Hothi, Khan, and Kuehne NOES: COUNCIL MEMBERS — None ABSENT: COUNCIL MEMBERS — Nakanishi and Mayor Chandler ABSTAIN: COUNCIL MEMBERS — None OLIVIA NASHED City Clerk 2022-140